Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

The tender document will normally specify the evaluation standards for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Usually the threshold is between 65% and 85% out of 100%;

All tenders achieving less than the minimum qualifying score will be declared non-responsive, and will not qualify to be evaluated on Price and B-BBEE.

When an Organ of State sets the minimum qualifying scores for Functionality, the scores should:

  • Not be generic;
  • Be determined separately for each tender;
  • Not be so low that it jeopardises the quality of the required goods/services;
  • Not be so high that they are impossible to attain.

All tenders that score the minimum qualifying score for functionality must be evaluated further, in terms of Price and B-BBEE as stated by the preference point systems in accordance with the Preferential Procurement Regulations 2017.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Tender Workshop dates are published on our website at www.how2tender.com. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
SAPS: Grassy Park Police Station: Upgrading of Stormwater Drainage 2018-12-07 11:00 CPT 1014/ 18
The appointment of the service provider to assist the Waste Bureau with the identification and securing of site, development of a business plan, and management of the setting-up; equipping; operating; training of beneficiaries and handover of the Pilot Construction and Demolition Waste Crushing and Block Manufacturing Facility. 2018-12-07 12:00 E 1490
Service and maintenance of standby and base load generators for 24 months. 2018-12-07 11:00 KIM- 1018/ 107452
Invitation of service providers for monitoring and evaluation of Gauteng City Region Academy (GCRA) Training and Development Intervention Programmes for a period of three (3) years 2018-12-07 11:00 GT/ GDE/ 160/ 2018
Outsource for the Service Providers for a Forensic Investigation of the Repair and Maintenance Project at 11 Military Hospital for Defence Inspectorate Division (DACAF). 2018-12-14 11:00 CPSC- B- G- 161- 2018
Midlands Region: Department Of Basic Education: Umzinyathi District ( Msinga) Umbonje High School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 02899 W
Midlands Region: Department Of Basic Education: Umzinyathi District ( Msinga) Mhlangezulu Secondary School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 03804 W
Midlands Region: Department of Basic Education: Umzinyathi District ( Msinga) Asibambisane Primary School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 03089 W
Appointment of Professional Services Providers for development of 5-year reliable water and sanitation services delivery plan (Phase1) – Situational Assessment Review and Phase 2 – Development) for Ilembe DM. 2018-12-07 11:00 MISA/ DWSS/ IDM/ 043/ 2018
Midlands Region: Department Of Basic Education: Umzinyathi District (Msinga) Fabeni Junior Primary School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 02986 W
CapeNature seeks the expertise of a suitable service provider for the supply and delivery of a 6.5m Rigid Inflatable Workboat and trailer according to the minimum requirements for local production and content as stipulated by the DTI. 2018-12-14 11:00 WCNCB 02/ 11/ 2018
Midlands Region: Department Of Basic Education: Umzinyathi District (Msinga) Batshazwayo High School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 03250 W
Midlands Region: Department Of Basic Education: Umzinyathi District (Nquthu) Mabululwane Primary School: Sanitation Programme Phase II. 2018-12-18 11:00 ZNTL 03015 W
Midlands Region: Department Of Basic Education: Umzinyathi District ( Msinga). Esokheni High School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 03056 W
Midlands Region: Department of Basic Education: Umzinyathi District (Msinga) Funulwazi High School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 03099 W
Midlands Region: Department Of Basic Education: Umzinyathi District ( Msinga) Mphazima Primary School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 03035 W
Supply of Leased Vehicles with a Comprehensive Fleet Management Service to SITA on a national basis. 2018-12-07 11:00 RFB 1825/ 2018
Appointment of Professional Services Providers for development of 5-year reliable water and sanitation services delivery plan (Phase1) – Situational Assessment Review and Phase 2 – Development) for Ugu DM. 2018-12-07 11:00 MISA/ DWSS/ UDM/ 044/ 2018
Midlands Region: Department Of Basic Education: Umzinyathi District ( Msinga). Phathizwe High School: Sanitation Programme Phase II 2018-12-18 11:00 ZNTL 03027 W
Appointment of potential service providers for the issuing of social relief of distress through the redemption of a SRD voucher system for identified beneficiaries for a period of three (3) years for the South African Social Security Agency within the Western Cape Region. 2018-12-11 11:00 SASSA: 18/ 18/ GA/ WC

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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