Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

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Title Closing Date Tender No.
Supply & Delivery of Refreshments 2017-11-28 12:00 RFQ/SCM/2017-18/203
Supply and Delivery of Soda Ash to BCMM Stores, Chiselhurst, East London 2017-11-28 12:00 RFQ/SCM/2017-18/202
Rendering of written translation services 2017-11-30 10:00 DCG0010312
Supply: Hardware items 2017-11-27 12:00 GG11800277
Supply: Hardware items 2017-11-27 12:00 GG11800281
Supply & delivery of office furniture 2017-11-30 10:00 WEB 12:2017/2018
Supply: Hardware items 2017-11-27 12:00 GG11800280
Supply & delivery of mortice lockset 2 lever CP (union type) 2017-11-30 10:00 S3B0005805
Request for Service Providers to Supply and Deliver Equipment Shearing Shed for Wool Production Projects 2017-11-28 12:00 RFQ/LED/2017-18/200
Supply: 3,230 each x snack packs 2017-11-29 15:00 GF11800464
Supply & delivery of meggar MIT1025 2017-11-30 10:00 DIE0012987
Supply: Plants 2017-11-29 14:00 GC11800345
Supply Electrical - components 2017-11-28 11:00 GH11800282
Supply & delivery of UIU for iron meter ACE 9000 plug in stand alone UIU. 2017-11-30 10:00 DIE0012861
Supply: C/breaker lv;mccb;175a;35ka;3p;lb 2017-11-28 11:00 GH11800285
Supply: Bushing boot:mv;usc;pilc 2017-11-30 11:00 GH11800287
Request for quotation for catering services for sport awards 2017 (once off) 2017-11-28 12:00 SCM 91 /2017
Supply & delivery of office furniture 2017-11-30 10:00 DIC0023196
Supply: Steel pipes 2017-11-30 14:00 GE11800797
Supply & delivery of bidim 2017-11-30 10:00 DIC0022898

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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