New Functionality Scoring Rules | Page 3 |
Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here:

Learn to earn

Title Closing Date Tender No.
Appointment of Service Providers to manage third party payments for George Municipality. 2018-06-25 12:00 FIN030/2018
Actuarial valuation of the liability in respect of post-employment medical aid and provision of long service leave for the year ended 30 June 2018 2018-05-24 12:00 Q24.05.18
Consolidation and installation of solar power system at Steenbras Nature Reserve. 2018-05-29 09:00 SP11800176
Services of an Electrician With Knowledge of Medium And Low Voltage Equipment, Pumps, Motors,Etc 2018-05-24 12:00 Q21.05.18
Repair brick structural wall & paving at Crossroads MPC. 2018-05-28 09:00 SN11800698
Supply Hp 765 various cartridges 2018-05-30 11:00 GM11800757
Service of a Mechanical Contractor with the Knowledge of Water Works Equipments (Pumps, Shafts, Gearboxes, Valves Etc) 2018-05-24 12:00 Q23.05.18
Supply and delivery of parts & spares for various dredgers. 2018-06-19 12:00 TNPA 712
Supply, Delivery and off-Loading of 12 Ton Sudfloc 3860 at Vaalbank Water Treatment Plant 2018-05-25 12:00 Q27.05.18
Cleaning Services for Transnet Engineering Saldanha. 2018-07-19 10:00 TE18-SLD-1FF-3163
Refurbishment of Rusted Tower Stubs in Western Grid As and When Required. 2018-06-19 10:00 E/TP3680
Supply, Delivery and off-Loading of 5 Ton Sudfloc 3860 at Krugerdam Water Treatment Plant 2018-05-25 12:00 Q28.05.18
Alcatel OXE Switches repair and Support Services on an as and when required basis for a period of (3) three years. 2018-06-19 10:00 Corp4481
Supply: Valve - type: socketed; material 2018-05-29 14:00 GE11801849
Appointment of a panel of maximum 5 (Five) Audit Firms for Co-Sourcing of the Internal Audit Projects as and when required for a period of three years 2018-06-19 12:00 BS03/05/2018
Supply: Manhole frame 2018-05-29 14:00 GE11801844
Supply of 5 x 1730 x 1600 x 10mm bennox plates. 2018-05-29 14:00 GE11801840
Supply and deliver of vastrap plate 25. 2018-05-25 14:00 GE11801839
Refurbishment of Two Netball courts at Karatara Sport Ground 2018-05-28 12:00 460/2017/18
Electronic Software System for Human Resources Development 2018-06-13 12:00 BS05/05/2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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