Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

Learn to earn

Title Closing Date Tender No.
Supply: Refreshments 2017-09-26 15:00 R081800237
Supply: Multi panel urine dipstick drug tests 2017-09-22 15:00 R081800240
Weeding and watering at Khayelitsha Wetlands Park. 2017-09-29 14:00 SB11800153
Electrical Repairs to Floodlights at Royal Road and Maitland Garden Village (MGV) Sports Fields 2017-09-28 14:00 SB11800150
Maintenance and Treatment of Hockey Synthetic Pitches at Hartleyvale Stadium 2017-09-29 14:00 SB11800145
Construction of multi-purpose court surface at Impala Park 2017-09-29 11:00 SB11800144
Electrical Repairs to DB at Recreation & Parks Area Office 1.3 ,16 Willow Road Observatory 2017-09-28 14:00 SB11800141
Supply: Cartridges and toners 2017-09-26 12:00 A081800190
Repairs to gutters and painting of interior of hall 2017-09-29 14:00 SB11800154
Supply: Cable;cu;1c;63mm²;h/d;pvc;blk;1000m 2017-09-28 15:00 R021800366
Supply: Cable;o/h hard drawn;16mm²;cu;1c;pvc;blk 2017-09-28 15:00 R021800364
Supply: Cable;o/h hard drawn;10mm²;cu;1c;pvc;blk 2017-09-28 15:00 R021800363
Horticultural Sonic Tomograph inspection of Various Mature Trees @ Voortrekker Park Resort 2017-09-29 14:00 SB11800155
Resurfacing of tennis courts at Pinelands Tennis Club 2017-09-29 12:00 SB11800132
Supply: Conductor;acsr;42.9mm²;fox 2017-09-28 15:00 R021800362
Supply: Cable;lv;70mm²;cu;1c;pvc pvc;blk 2017-09-28 15:00 R021800367
Waterproofing concrete roof at Goodwood Fire Station 2017-09-27 14:00 SL11800053
Public function – Hiring of audio-visual (av) equipment 2017-09-22 09:00 RSR/IAS/001/06/2017
Hiring of Audio Visual Equipment and Related Professional Services: Cultural Day Celebration @ Nomzamo Community Hall, 29 Selven Street, Strand @ 24.09.2017 @ 10:00-16:00 2017-09-21 09:00 SM11800167
Invitation for a suitable service provider to submit a bid for the appointment of Events Management Company to organise an Orchestra event "Golden Classics" (Outdoor Orchestra Concert) at Golden Gate Highlands National Park 2017-09-29 11:00 GNP-009-17

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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