Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

The tender document will normally specify the evaluation standards for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Usually the threshold is between 65% and 85% out of 100%;

All tenders achieving less than the minimum qualifying score will be declared non-responsive, and will not qualify to be evaluated on Price and B-BBEE.

When an Organ of State sets the minimum qualifying scores for Functionality, the scores should:

  • Not be generic;
  • Be determined separately for each tender;
  • Not be so low that it jeopardises the quality of the required goods/services;
  • Not be so high that they are impossible to attain.

All tenders that score the minimum qualifying score for functionality must be evaluated further, in terms of Price and B-BBEE as stated by the preference point systems in accordance with the Preferential Procurement Regulations 2017.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Tender Workshop dates are published on our website at www.how2tender.com. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Provision and Installation of Multifunctional Printers to the Various Administrative Offices in the West Coast District Municipality 2018-09-21 12:00 WDM 26/2018
Engineer, supply, deliver, and install 2 x new 6.6 kV Ring Main Units (4 way) to the Camden Ash Handling Plant. 2018-09-03 10:00 MPGXC005293
Supply and delivery of Flammable Liquids Storage Cabinets at Roads Workshop Moorreesburg 2018-08-24 12:00 6/5/2/383
Training Course for Conflict Resolution and Negotiation Skills 2018-08-27 12:00 6/5/2/111
Supply and Delivery of Pharmaceutical Grade Reagent Kits. 2018-09-03 11:00 iThemba LABS - RFQ/2018/19:80
Appointment of service provider for the Heights Training. 2018-09-03 12:00 RFQ/HO/03/2018
Groceries and General Supplies 2018-08-23 14:00 PNQ1 GROCERIES AND GENERAL SUPPLIES 3
Repair and maintenance work to air-conditioning system at Johannesburg Central area on an “as and when” required basis for a period of three (3) years. 2018-09-04 10:00 RFQ SIM 18005 CIDB.
Supply and delivery of handheld UHF Trunking portable radios. 2018-09-04 10:00 PTH/54412
Supply and provision of cleaning services at Elandsfontein for a period of two years. 2018-09-04 10:00 CRAC-ELF-27368
Supply: Trousers & jackets 2018-08-30 10:00 GA11900170
Supply: Deposit pad 2018-08-24 11:00 GM11900119
Condition Assessment and Testing of high voltage silicone insulators. 2018-08-29 14:00 SH11900012
Supply brush cotton twill peak cap 2018-08-28 10:00 GA11900167
Request for Professional Services to Submit a Feasibility Report: Future Development : Portion of Erf 2, Robertson also known as over-Het-Roodezand / Bulida Gronde 2018-09-07 12:00 T43/2018
Supply: Badges: law enforcement id shields with name. 2018-08-30 10:00 GA11900169
Rental of Chemical Toilets on an Adhoc Basis for the Provision of Basic Sanitary Services within the Langeberg Municipality for a period ending 30 June 2021 2018-09-21 12:00 45/2018
Supply and delivery of hardware. 2018-08-23 11:00 GK1190043A
Supply: Medical supplies 2018-08-23 15:00 GF11900117
The MBDA invites suitably qualified service providers to provide Sanitary Services at the The Science & Technology Centre for a 6 month period with the possibility of renewing it for a further 6 months, on a rental basis. 2018-08-28 11:00 BDA0818588

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10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Follow the instructions in the bid document to register your interest with the purchasing agency. This important step will help keep you up to... Read More

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