New Functionality Scoring Rules | Page 2 |
Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here:

Learn to earn

Title Closing Date Tender No.
Supply Mv terminations 2018-05-28 15:00 GJ11800983
Supply Cable joint boxes 2018-05-28 15:00 GJ11800984
Design, cast & install commemorative sculpture 2018-05-28 12:00 461/2017/18
Conducting of Heritage Impact Assessment at Aerorand South 2018-05-25 12:00 Q22.05.18
Provision of insurance services for Ehlanzeni District Municipality. 2018-06-08 12:00 EDM/46/2017-18
Provision of canteen and catering services as well as proposals for management of bookings and reservations of the Disaster Management and Conference Centre. 2018-06-08 12:00 EDM/42/2017-18
Supply and Installation of Internal Audit Software 2018-05-25 12:00 Q26.05.18
Travel Management Services. 2018-06-22 11:00 PUR 3003/18
Terms of References for ETDP SETAs Information and Records Management solution. 2018-06-11 11:00 BID NO: SCMU: 02 - 2018/19
Forcepoint e-mail protection 2018-05-24 12:00 Q25.05.18
Refurbishment of Netball court at Rheenendal Sport Ground 2018-05-28 12:00 462/2017/18
Terms of References for ETDP SETAs Business Continuity Plan (BCP) and Disaster Recovery (DR) Solution. 2018-06-11 10:00 BID NO: SCMU: 01 - 2018/19
Arc - Welding Training NQF Level 2 for eight (08) employees for Steve Tshwete Local Municipality 2018-05-30 12:00 Q29.05.18
Supply of civil engineering infrastructure design software. 2018-06-15 12:00 ERW201804/TNDR-004
Supply, installation and maintenance of free standing hot and cold water dispensers and supply and delivery of bottled water to certain SARS Offices, countrywide for a period of 36 months. 2018-06-18 11:00 RFP 23/2018
The Provision of Technical Training and Support Services i.e Electrical Engineering, Mechanical Engineering and Generic Training. 2018-06-19 10:00 KBG1852
Supply and deliver of construction material for the period 01 July 2018 to 31 December 2020. 2018-06-15 12:00 55/17/18
Request for proposal for the service of rand water medical scheme designated service provider for the Pharmacy Management Service for a period of three years at Rand Water. 2018-06-22 12:00 RFP00530/17
Repair Bio filter no.8 and 9 Belvidere Waste Water Treatment Works 2018-05-28 12:00 458/2017/18
Request for proposal for the service of hospital benefit utilization (hospital pre-auth, chronic disease management, hospital claims assessing, medical advisory services, case management, IT administration system with finance system) at Rand Water for a period of three years. 2018-06-22 12:00 RFP00541/17


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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