Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

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Title Closing Date Tender No.
Supply and delivery of 3000 truck tyres annually for a period of 3 years 2017-12-01 14:00 TG090017
Hatch NBC and hatch ESP assemblies 2017-12-13 12:00 DLS150637
Supply and deliver Pre-Paid "Pay-As-You-Go" Airtime 2017-11-28 11:00 CSQ11171185
Service hatch assemblies 2017-12-13 12:00 DLS150638
Transfer fuel tank 2017-12-13 12:00 DLS150639
Supply Streetlight poles 2017-11-28 15:00 GJ11800512
Supply: Shirts 2017-11-30 10:00 GA11800225
Supply: 10 each x skull cap with back flap 2017-11-29 10:00 GA11800226
Supply: Fire fighting equipment 2017-12-01 10:00 GA11800227
Supply: Footwear 2017-12-01 10:00 GA11800228
Supply: Accessories 2017-12-01 10:00 GA11800229
Supply: Recreational items 2017-11-29 12:00 GG11800241
Supply: Care packs 2017-11-23 12:00 GG11800245
Supply and delivery of Borehole Motor at Withoogte 2017-11-24 12:00 6/5/2/184
Construction services (Electrification Projects) 2017-12-01 11:00 Cluster B: BM16/17/18
Supply and delivery of Nutritional Products Combos at Moorreesburg 2017-11-24 12:00 6/5/2/363
Construction services (Electrification Projects) 2017-12-01 11:00 Cluster B: BM15/17/18
Supply: Hardware items 2017-11-22 12:00 GG11800220
Supply, Delivery and Installation of Meteorological Equipment and Telescopic Mast in Velddrif 2017-11-24 12:00 6/5/2/136
Supply: Ear plugs 2017-11-27 10:00 GA11800213

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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