Issue Date: 
Thursday, October 31, 2019

Must I have experience to tender?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

The Functionality test evaluate bidders on various aspects of the contract to establish if the bidder has the capabilities to execute the contract or not.  If an Enterprise’s tender response does not pass the Functionality test, it will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Recently we received an email from a start-up company that want to find out if one can be awarded a tender if he/she does not have experience.  The answer is simple: 99% of the times you would not be awarded the tender and The Procuring Entity will automatically disqualify bid responses that do not have the necessary experience.  There are some Government Entities that have committed themselves to procure a certain percentage of goods and services from start-up enterprises (businesses with no or little experience).  But these bids are hard to find and there are many businesses that respond to these bids.  This means that your chances of being the successful bidder are very slim.

The Procuring Entity – either Public or Private Sector – wants to know how many years’ experience the bidders have in executing similar contracts providing the goods and/or services you are proposing.  The more experience you have the better.  This indicates to the Organ of State that you have been providing the goods and/or services for a period and that you are experienced in your field of expertise.

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  1. References:
    Provide contactable references and proven track record of the goods and/or services.  In your response it is always good to provide references, even if it is just one reference.  The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references.  Remember to be honest in your response as the Organ of State is sure to contact your references.  Remember to be honest in your response as the Organ of State is sure to contact your references.
  2. Success rate:
    Provide information on your success rate.  This is overstating the obvious, but it is good.  The more emphasis that is given on previous successes the better.  Tell them about previous tenders that were awarded to you and how successfully you have completed it.
  3. The goods/services your company provide
    What is the nature of goods and/or services your company supply?  It is imperative that you supply the goods and/or services that the tender asks for.  If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.
  4. Volume and value of goods or services you supply
    Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.  This again will show your experience.  Even if you are providing small volumes you still supply the goods and that means experience.

If you do not have experience and is a start-up company, we suggest that you find something that you are good at and start a small business.  Start doing business and once you have gained some experience you start responding to quotations and bids.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of a private security contractor to render security service at Arundel Crescent, Stirling, East London, Eastern Cape Province to the Department of Agriculture, Land Reform and Rural Development for a period of 3 years 2020-12-17 11:00 4.4.12.4/ 7/ 20
Appointment of the service provider to supply and deliver multi-functional drill rigs (core and percussion) to augment the council for geoscience drilling capacity for period of three years 2020-12-22 11:00 CGS- 2020- 03T
Appointment of the service provider to supply and deliver diamond core drilling of Molteno-Indwe Coalfield for drilling and appraisal of the economic recovery projects (base and precious metals, pegmatites) 2020-12-21 11:00 CGS- 2020- 021T
Supply and Delivery of Hypodermic Syringes, Needles and Bloodletting Devices and Related Items to the State for the period ending 31 October 2022 2020-12-18 11:00 RT284- 1- 2019
Placement / Outright Purchase of Automated Embedder Units; one (1) for Charlotte Maxeke & one (1) for Universitas including service and maintenance for a period of five (5) years 2020-12-18 11:00 RFB046/ 20/ 21
Outright Purchase of a Bench-top Semi-Automated Gel Protein Electrophoresis and Isoelectric Focusing analyser for Universitas including service and maintenance for a period of five (5) years 2020-12-18 11:00 RFB045/ 20/ 21
Outright purchase of Real Time PCR System for Tygerberg Medical School Campus, Virology Department Including Service and Maintenance for a period of five (5) years 2020-12-18 11:00 RFB 155/ 19/ 20
Placement/Outright purchase of High Volume DNA/RNA Extraction Instrument Including Service and Maintenance for a period of five (5) years for Tygerberg Medical School. 2020-12-18 11:00 RFB 063/ 20/ 21
Placement of Early Infant Diagnosis Assay (HIV Nucleic Acid Qualitative Detection) for the National Health Laboratory Service (NHLS) with Service and Maintenance for a period of three (3) years 2020-12-17 11:00 RFB016/ 20/ 21
Supply, install, test and commission one (1) x 220kva – 250 kva generator at The Playhouse Company, Mayville Complex 2020-12-29 11:00 PHC 70/ 2020
Consultancy service for: Expert Consultant Statistician to prepare “A Database on Trafficking in Persons and Smuggling of Migrants in the Horn of Africa” towards the production of “First Statistical Report on Trafficking in Persons and Smuggling of Migrants in Member States of the AU-Horn of Africa Initiative” 2020-12-15 11:00 AUC/DSA/C/010
Appointment of a Service Provider to Provide Fully Telephony Services for the KwaZulu-Natal Office of the Premier for Period of Thiry Six (36) Months. 2021-01-05 11:00 KZNB 40/ 2020/ 21
Appointment Of Service Provider To Provide Security and Guarding Services To The National Library Of South Africa Cape Town Campus In 5 And 62 Queen Victoria Street, For Period Of (36) Thirty-Six Months 2020-12-18 11:00 NLSA.SECURITY. CT16/ 2020- 2021
Appointment of a Cleaning Service Provider to Provide Cleaning Services to The National Library of South Africa Campus in Cape Town in 5 and 65 Queen Victoria Street for a period of (36) thirty-six months 2020-12-17 11:00 NLSA/ CLEANING. CT19/ 2020- 2021
Terms of Reference for the Appointment of a Service Provider to Digitise Selected Paper-Based Archival Records at the National Archives and Records Service of South Africa (NARSSA) 2020-12-21 11:00 NLSA/ NARRSA 09/ 2020- 2021
Terms of Reference for the Appointment of a Service Provider to Digitise 16mm and 35mm Films at the National Archives and Records Service of South Africa (NARSSA) from the date of appointment until the 31 march 2020. 2020-12-21 11:00 NLSA.NARSSA 05/ 2020- 2021
Provision of the Development and Maintenance of Learnership Programme within the NHFC 2021-01-08 11:00 CM01/ 11/ 2020
The appointment of a service provider to assist the National Energy Regulator with Translation Services for a period of three (3) years 2020-12-17 11:00 NERSA/ 2021/ CSM/ TS/ BID/ 005
Provision of Travel Management Services to MICT SETA for a period of five (5) years 2020-12-18 11:00 MICT- SETA/ TRAVEL/ 002/ 2020
Insurance Brokerage Services 2020-12-17 12:00 FAC/ 2020/ 037

Pages

Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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