Issue Date: 
Monday, May 30, 2016

How the tender process works

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Government Entities when they issue a request for quotation or competitive bid. These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Most of the Government Entities that issue tenders follow these procedures to the letter, but there are some Government Entities that do not follow all the procedures. The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific request for quotation or competitive bid that has been issued. It is therefor very important that you as potential bidder ensure that:

  • You attend the briefing session;
  • You read the whole tender document because all request for quotations and competitive bids are different;
  • You make sure you take note of the closing date and closing time of the tender;
  • You have completed all the documents in the original bid document; and
  • You have attached all the compulsory documents.

It must be stressed that the tender environment is very competitive and if you produce non-compliant tender documents or if your tender is incomplete your tender will be viewed as non-responsive and would not be evaluated. Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to a Government Entity. 

If you understand the tender process and you spec your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process. 

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Werner at werner@how2tender.com

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

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Provision of catering services as per approved Sharks Stadia supplier list for Transnet SOC Limited (Reg. No 1990/000900/30) operating as Transnet Port Terminals (hereinafter referred to as “TPT”) for Transnet Port Terminals Head Office on an as and when required basis for a period of twelve (12) months. 2019-07-29 10:00 iCLM HQ 346/TPT
Provision for the supply of Microsoft Windows Server 2016 standard edition licenses 2019-07-26 13:00 EWSETA/RFQ/28/2019
Provision of Event Management for Service Excellence Awards 2019-08-06 13:00 RFQ:24694
Delivering of Minimum Municipal Competency Levels Training (MFMP) for a period of one year for a maximum of 10 (ten) candidates 2019-08-08 12:00 NC065/T17/2019
ADVERTISED RFQ 06/07/19: Request for quotation for primary emergency care/first aid level 1 training for 80 employees NQF Level 2 (once off) 2019-07-26 12:00 ADVERTISED RFQ 06/07/19
Appointment of a service provider to offer training on enterpreneurship skills to graduates for period of 36 months 2019-08-09 11:00 NRF/SAASTA/03/2019-2020
Appointment of a service provider to offer training on life skills to graduates for a period of 36 months. 2019-08-09 11:00 NRF/SAASTA/02/2019-2020
Paving of internal streets at Maviljan Phase 5 2019-08-20 12:00 MIG/MP1755/RST/19/20
Paving of internal streets at Matsikitsane Phase 1B 2019-08-20 12:00 MIG/MP1682/RST/18/19
Paving of internal streets at Dwarsloop Phase 1B 2019-08-21 12:00 MIG/MP1680/RST/18/19

Pages

Tender Training

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

People often ask me how I know so much about tenders and the completing of tender documents. The answer is easy; training. I believe that we must always try to train as much as possible. The more training you will do the better you will get at responding to a tender. Gary Player, one of South Africa’s best golfers of all time, used to say: “The more I practice, the luckier I get.”

That is the whole point of training. The... Read More

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