Issue Date: 
Thursday, October 31, 2019

How the tender process works

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa.  There are procedures that need to be followed by Government Entities when they issue a request for quotation or competitive bid.  These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Most of the Government Entities that issue tenders follow these procedures to the letter, but there are some Government Entities that do not follow all the procedures.  The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific request for quotation or competitive bid that has been issued.  It is therefore especially important that you as potential bidder ensure that:

  • You attend the briefing session;
  • You read the whole tender document because all request for quotations and competitive bids are different;
  • You make sure you take note of the closing date and closing time of the tender;
  • You have completed all the documents in the original bid document; and
  • You have attached all the compulsory documents.

It must be stressed that the tender environment is incredibly competitive and if you produce non-compliant tender documents or if your tender is incomplete your tender will be viewed as non-responsive and would not be evaluated.  Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to a Government Entity.

If you understand the tender process and you spec your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Servicing of 164 fire hose reels and 76 fire hydrants at Sandf Wonderboom Military Base 2021-10-05 11:00 ID 94092
Supply and delivery of 5mw rectifier. 2021-10-19 10:00 CRAC-ELF-36462
Supply and delivery of 5mw rectifier. 2021-10-19 10:00 CRAC-ELF-36462
The Upgrade Of District Road 1880 From KM 5.000 To KM 9.009 and Local Road 3620 From KM 0.000 To KM 2.907 in the Empangeni Region 2021-11-02 11:00 ZNB00379/00000/00/HOD/INF/21/T
Supply and delivery of tractor 2021-10-27 12:00 27/09/2021
Appointment of a Service Provider to render Water Treatment Services and Supply Chemicals at iThemba LABS, Cape Town for a period of Thirty-three (33) Months 2021-10-04 11:00 iLABS/RFP2021/22:13
Contractor appointment for alpha apron sprinkler pipe replacement at King Shaka International Airport 2021-10-29 11:00 DIA6716/2021/RFP
TENDER MN 97/2021 Panel of contractors for fencing installations for Kwadukuza Municipality for period of 3 years ref advert on KDM webpage 2021-11-01 12:00 MN 97-2021
Refurbishment of Blythedale Beach life savers tower ref advert attached for full details and enquiries 2021-10-15 12:00 MN 78/2021
Invitation to tender for lease of Eskom owned residential properties located in the Eastern Cape Kouga Municipal district 2021-10-18 10:00 IRP308
Appointment of a Service Provider to perform actuarial valuations, build and transfer actuarial model for a period 36 months. 2021-10-25 11:00 TCF 16 2021/22
Provision for deep cleaning services for a period of 12 months 2021-09-30 13:00 EWSETA/RFQ/054/2021
Appointment of a suitable service provider for the supply and delivery of 129 laptop computers for the Free State Community Education and Training College 2021-10-25 11:00 RFT02/2021
Supply And Delivery Of Asphalt Bags 2021-10-29 12:00 TDR225/2021/2022
Supply And Delivery Of Butterfly And Dual Plate Check Valves 2021-10-29 12:00 TDR231/2021/2022
Fiber Connectivity For Internet Bandwith And Mpls Vpn Service Connection For The Joint Operations And Disaster Management Centre 2021-10-29 12:00 TDR242/2021/2022
Painting of The Multimedia Filters at The Mossel Bay Desalination Plant 2021-10-22 12:00 TDR244/2021/2022
Leasing Of The Tolhuis Together With The Adjacent Building On A Portion Of Erf 1001, Ceres 2021-10-14 12:00 08/2/19/12
Periodic Maintenance, General Repairs And Provision Of Spare Parts For Sweeper 2021-09-30 12:00 08/2/19/03
Provision of internal audit services for a period of 3 years 2021-10-18 11:00 RFP 06/2021

Pages

Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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