Issue Date: 
Monday, May 30, 2016

How the tender process works

It is imperative for all potential bidders to familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Government Entities when they issue a request for quotation or competitive bid (tender). These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Most of the Government Entities that issue tenders follow these procedures to the letter, but there are some that don't.  The reasons for this can be varied but the main one is that not all the procedures listed in the Acts are applicable to the specific request for quotation or competitive bid that has been issued. It is therefor very important that you as potential bidder ensure that you:

  • Attend the briefing session;
  • Read the whole tender document because all request for quotations and competitive bids are different;
  • Ensure that you take note of the closing date and closing time of the tender;
  • Have completed all the documents in the original bid document; and
  • Attached all the compulsory documents.

It must be stressed that the tender environment is very competitive and if you produce non-compliant tender documents or if your tender is incomplete it will be viewed as non-responsive and would not be evaluated. Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to a Government Entity.

If you understand the tender process and you spec your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process.

If you want to learn more about the tender process and how to complete a tender correctly visit www.how2tender.com to find out more.

Earn to learn

Title Closing Date Tender No.
Supply & delivery of cable. 2018-06-26 15:00 GJ1181037A
Supply: Electrical accessories 2018-06-29 15:00 GJ11801096
Supply: Hardware items 2018-06-26 12:00 GG11801523
Department of Labour: Procurement of Office accommodation comprising 3 134.09m² and 20 undercover Parking Bays in Johannesburg CBD for a period of five (5) years 2018-07-24 11:00 JHB.18/ 08
Department of Labour: Procurement of Office accommodation comprising 2 533.64m² and 20 undercover Parking Bays in Germiston CBD for a period of three (3) years 2018-07-24 11:00 JHB.18/ 09
Supply, Maintenance and Servicing of Tractors and Accessories for SANParks for a period of five (5) years 2018-07-16 11:00 GNP- 014- 18
Service Laundry 2x Drier, 2x Washing Machine and 1X pressure. 2018-06-29 11:00 ZNQ: 8973/ 18 NIEM
Service to Air-conditioners split unit x 44 units & window unit x 32 units. 2018-06-29 11:00 ZNQ: 8965/ 18 NIEM
Robben Island Museum (RIM) Intends on Creating an Open Database of Service Providers to Provide Suitable Options In Procuring a Passenger Ferry or In Providing Alternatives Such as; Leasing with the Option to Procure, Outright Purchase, Etc 2018-07-20 11:00 RIM FER 01- 2018 / 2019
Service to calorifiers x 02 units. 2018-06-29 11:00 ZNQ: 8968 NIEM
Service Voltage Switch Gears X 03. 2018-06-29 11:00 ZNQ: 8976/ 18 NIEM
RAF would like to appoint an experienced and suitably qualified service provider to provide leasing of office space in Durban Regional Office for a period of five (5) years 2018-07-17 11:00 RAF/ 2018/ 00026
Service of fire equipment at Groenvlei clinic X 12. 2018-06-29 11:00 ZNQ: 8980/ 18 NIEM
Service infra red testing to DB boards. 2018-06-29 11:00 ZNQ: 8982/ 18 NIEM
Maintenance of Telephone Management System (PBX) for Parliament of RSA 2018-07-06 12:00 B8/ 2018
Service medical gas plant, all oxygen & vacuum points in all three wards and two vacuum pumps x52 points. 2018-06-29 11:00 ZNQ: 8967/ 18 NIEM
Service of fire equipment at Niemeyer Memorial Hospital X 56. 2018-06-29 11:00 ZNQ: 8979/ 18 NIEM
Appointment of a service provider to provide Internal Audit Services to the National Arts Council for a period of three (3) years on 80/20 PPPFA 2018-07-24 11:00 NAC- 01- 2018- 19
Service Genset 350KVA at Niemeyer Hospital 2018-06-29 11:00 ZNQ: 8977/ 18 NIEM
Service Particle Count Test X 01 2018-06-29 11:00 ZNQ: 8981/ 18 NIEM

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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