Issue Date: 
Thursday, October 31, 2019

How do I pass the functionality / technical criteria evaluation?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Here are 10 tips on how to pass the Functionality test:

  1. You must realize that the Functionality test in a tender is nothing else but the section where you advertise your goods and / or services.  Responding to tenders it is a focussed marketing opportunity.  You get the opportunity to focus your marketing one specific buyer who is in desperate need of procuring goods and / or services such as what you are offering.  Ensure to make the most of it!
  2. You earn points during the Functionality test.  Before you start responding to tenders go to the Functionality section.  Scan the criteria to see if you will earn enough points to go through to the next round of evaluation.  It does not make sense to waste time and money on a tender response if you are not going to pass the Functionality test.
  3. Ensure that you respond to a tender that is related to the business you are in.  You will not be successful in bidding for something that you have no experience of.
  4. Use the exact phrasing or wording in your tender response that is used in the tender document.  This makes it easier for the Evaluation Committee to find what they are looking for in your tender response.
  5. Use the exact same format that the tender document uses in your response on Functionality.  If the Functionality in the tender document is in a table then try and use a table as well in your response.
  6. Your items under Functionality must be in the same order as that in the tender document.  Do not swap items around.  You want to make it as easy as possible for the Evaluation Committee to find what they are looking for.
  7. Do not over sell your business.  This might seem weird saying this, but many Enterprises have a range of goods and / or services that they sell.  Evaluation Committees are only interested in the goods and / or services that they want to procure.  Giving them too much information at the wrong time might prevent them from finding the right information.
  8. Be visual!  In today’s world everything is about visual effects.  We look at mobile screens, computer screens and big screen televisions.  Heck, even your car has a screen it these days!  Ensure that your tender response, especially when it comes to Functionality, has some photos in it.  Put photos in of your product as well as photos of your Enterprises’ people.  If you use machinery in your business, then showing it of is always a clever idea.  At the end of the day the photos that you put into your tender respond must add value to your tender response.  Obviously, the photos must be relevant to the tender requirements.
  9. Be honest in your functionality response.  Remember that a tender is binding and if you cannot execute the contract you might find yourself in legal battles if you have won the tender, but you cannot execute the tender.
  10. Finally, you must remember that your tender response is going be evaluated by a person such as you and me.  Also remember that your tender response is not going to be the only tender response to that specific tender.  So, make it easy for the people on the Evaluation Committee to find and score your Functionality items.

If you follow these tips and tricks you will have a better chance in be successful at bidding.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The appointment a service provider for the provision and implementation of a Forecaster Workstation Solution, to allow for optimal visualization of different meteorological data sets needed to deliver weather forecasting services. (Re-advertisement) 2020-03-13 11:00 SAWS- 235/ 19
Manufacturing, Supply and Deliver of Cap Peak, Hat W/P, Peak Cap Braided Brig/Gen, Peak Cap Braided Lt Col/Col, Border Hat Gold Braided Brig/Gen W/P, Border Hat Gold Braided Lt Col/Col And Bar Coded Labels for a Period of Two (2) Years: Division: Supply Chain Managememt 2020-03-17 11:00 19/ 1/ 9/ 1/ 59TC (19)
Manufacturing Supply and Delivery of Shirts Field Dress Grey, Chambray, Camouflage Stf and Pps, Shirts Saps Guards and Shirts Long Sleeve to the South African Police Service for a period Of Two (2) Years: Division: Supply Chain Management 2020-03-16 11:00 Gauteng: Department of Police: SAPS: SUPPLY CHAIN MANAGEMENT: PROCUREMENT MANAGEMENT
Individual consultant junior archivist 2020-03-18 11:00 EOI 7B/2019
Supply of Caps, utility, baseball and Caps, garrison for the S.A. Navy. 2020-03-31 11:00 SPSC- B- 032- 2019
Supply of Jacket, Cold Weather for the S.A. Navy. 2020-03-26 11:00 SPSC- B- 028- 2019
Supply and delivery bullet resistant vest spare parts to the South African Police Service for a period of three (03) years 2020-03-20 11:00 19/ 1/ 9/ 1/ 25TT(19)
Supply of Belts for the S.A. Navy, blue/black. 2020-03-26 11:00 SPSC- B- 027- 2019
Supply of Tracksuits for the S.A. Navy Blue and White 2020-04-01 11:00 SPSC- B- 033- 2019
DISPOSAL OF TRUCKS TRUCK ONE Make: Mercedez Benz,Vehicle Category: Heavy Load Vehicle ,Gross Vehicle mass: 3500 kg ,Tare :6850/2017-11-30, Driven: Self propelled ,Vehicle description: Van Body. TRUCK TWO Make: Mercedez Benz ,Vehicle Category: Heavy Load Vehicle ,Gross Vehicle mass: 3500 kg equip to draw Tare :6450/2012-10-31 ,Driven: Self propelled ,Vehicle description: Truck 2020-03-06 11:00 SAST/ 2020/ DISPOSALOFTRUCKS
Supply and delivery of 9 x 19 mm, calibre, ball, (full metal jacket) ammunition to the South African Police Service for a period of two (02) years 2020-03-20 11:00 19/ 1/ 9/ 1/ 76TT(19)
Appointment of a Panel of Legal Firms To Provide Legal Services and Legal Support To Umalusi for a period of (3) years 2020-03-12 12:00 Umalusi Tender(19- 20) T005
Supply and delivery of backpack with hydration bladder to the South African Police for a period of two (2) years 2020-03-20 11:00 19/ 1/ 9/ 1/ 50TA(19)
Appointment of a service provider to provide Executive Search Services for the position of a Chief Executive Officer (CEO) for the South African Weather Service (Re-advertisement) 2020-03-13 11:00 SAWS- 236/ 19
The South African Social Security Agency hereby invites proposals from potential service providers for the provision of WAN services at SASSA. 2020-03-19 11:00 SASSA: 41/ 19/ ICT/ HO
Purchasing and issuing of gym equipment to the South African Police for a period of two (2) years 2020-03-30 11:00 19/ 1/ 9/ 1/ 40TA(19)
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance of National Route R524 from Louis Trichardt to Punda Maria Gate, R578 from Louis Trichardt to Greater Giyani Municipal Border, R36 from Molemole municipal border to Bandelierskop, N1 from Molemole municipal border to Louis Trichardt. 2020-03-20 11:00 X.002- 103- 2019/ 1 (NON- TOLL) & N.001
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance of National Route N11 from Mokopane to Blouberg Municipal border, R518 from Mokopane to Lepelle-Nkumpi Municipal border, R101 from Mokopane to Polokwane Municipal border. 2020-03-20 11:00 SANRAL X.002- 090- 2019/ 1
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance of National Route R521 from Molemole municipal border through Vivo to Makhado municipal border, R523 from Blouberg municipal border to Masekwaspoort, N1 from Louis Trichardt to Beit Bridge Border Post. 2020-03-20 11:00 SANRAL X.002- 102- 2019/ 1 (NONTOLL
The Appointment of a Services Provider to Install and Upgrade The Networking Infrastructure at the Harold Porter National Botanical Garden in Bettys Bay and The Karoo Dessert National Botanical Garden in Worcester 2020-03-13 11:00 SANBI: IT364/ 2020

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