Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Provision of Internal Services and the construction of top structures-Potsdam/ Ikhwezi Block 1 housing 656 units. 2017-11-28 12:00 BCMM/COO/HM/1384/2017
Contract for stabilization of BCMM access roads using polymer products and associated services for a period of three years 2017-11-24 12:00 CE:263
Upgrade and Refurbishment of Coastal Nature Reserves in BCMM until June 2020 2017-11-24 12:00 BCMM/DCOMMS/NR/12/2017/18
Provision of Professional Services: Development, Upgrade and refurbishment of Sport Fields and Stadiums in BCMM until June 2020 2017-11-24 12:00 BCMM/DCOMMS/SF/11/2017/18
Supply & delivery of Disinfection Chemicals, for a contract period ending 30 June 2020 2017-11-28 12:00 B/SM 26/18
Construction of Wisani Primary School 2017-11-29 10:00 MPGXC004909
Supply and delivery of Relays to various Eskom Power Stations on an as and when required basis for a period of 3 years 2017-11-29 10:00 MPGXC004910
Supply and delivery of Tubes and Pipes to Eskom Power Stations as and when required for a 3 year period 2017-11-29 10:00 MPGXC004911
Supply and Delivery of Herbicides and Insecticides for a Period of Three Years 2017-11-29 10:00 PM99/2017
Appointment of a Service Provider to Supply and Deliver Irrigation Materials for Period of Three (3) Years 2017-11-29 10:00 PM100/2017
Supply and Delivery of 30 M3 Skip Containers for a Period of three years 2017-11-29 10:00 PM115/2017
Website Migration, Hosting, Enhancement and Maintenance 2017-11-28 11:00 CATHS/WMHEM/011/2017
Two Bidding Stage: Proposal for Rural Domestic Waste Collection for a period of three (3) years 2017-11-29 11:00 SCM/MLM09/10/2016
Proposal- Cost of Supply and Engineering Contribution Study 2017-11-29 09:00 RLM/DTIS/0056/2017/18
Re-Advert: Appointment of a Panel of Experience Attorney to Render Various Specialised Legal Services for Rustenburg Local Municipality for a period of three years 2017-11-29 11:00 RLM/MM/0083/2017/18
Appointment of a Qualified Contractor for National Stations Improvement Programme (NSIP) at Akasiaboom Station for the Construction of Security Brick wall and Upgrade of Storm Water Drainage and Ticket Offices (6GB) 2017-11-29 12:00 CRES/NGR/38/10/2017
Appointment of a Qualified Contractor For National Stations Improvement Programme (NSIP) at Hercules Bus Staging Yard for the Upgrade of Storm Water Drainage and Electrical Works and the Construction of A Guardhouse, Ablutions and Carports 2017-11-29 12:00 CRES/NGR/39/10/2017
Appointment of Contractors for the Design,Supply, Install,Delivery, Offloading, Test, Commissioning and Retrofit of Existing Streetlighting and Floodlighting Luminaires Conventional Types High Intensity Discharge (Hid) with Light Emitting Diodes (Led) From The Date Of Award Until 30 June 2020 2017-11-30 10:00 A-EE 01-2018
Appointment of Electrical Contractors for the Design, Manufacture, Supply, Delivery, Offloading, Installation, Testing and Commissioning of Integrated Solar Photovoltaic Led Street Lighting on An As-And-When Required Basis From Date of Award Until 30 June 2020 2017-11-30 10:00 A-EE 02-2018
Supply and delivery of Actuators to various Eskom Power Stations on an as and when required basis for a period of 3 years. 2017-11-30 10:00 MPGXC004912

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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