Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Provision of Security Services for King Cetshwayo District for a period of 36 months. 2018-06-27 11:00 KZNB02/ DSD/ 2018
Provision of Security Services for Umkhanyakude District for a period of 36 months. 2018-06-27 11:00 KZNB03/ DSD/ 2018
Provision of Security Services for Uthukela District for a period of 36 months. 2018-06-27 11:00 KZNB04/ DSD/ 2018
Provision of Security Services for Durban South District for a period of 36 months. 2018-06-27 11:00 KZNB01/ DSD/ 2018
Placement of Coagulation analysers for Small, Medium and Large Size Labs For NHLS KZN region for a period of three (03) years 2018-07-13 11:00 RFB 023/ 18- 19
Placement of Chemistry analysers with pre-analytics (Stand-Alone) for NHLS KZN for a period of three (03) years 2018-07-13 11:00 RFB 024/ 18- 19
Placement of Haematology Analysers for NHLS KZN for a period of three (03) years 2018-07-13 11:00 RFB 025/ 18- 19
Provision of Security Services for Umzinyathi District for a period of 36 months. 2018-06-27 11:00 KZNB05/ DSD/ 2018
Clanwilliam: Lease of New Office Accommodation for the Dept of Water Affairs. 2018-08-03 11:00 CPTL022 / 18
Wynberg: Lease of New Office Accommodation and Parking for SAPS FCS Unit - BBBEE Level - 4 or above - Category C. 2018-08-03 11:00 CPTL23 / 18
Mitchell's Plain: Justice: Procurement of Office Accommodation: Area of 324.67 m2 & 4 Secured & Lockable Parking Bays: Lease period of 5 years: Escalation rate maximum of 6.5%. 2018-08-03 11:00 CPTL20 / 18
Detail Engineering, Project Planning Services, Engineering Design and Construction Planning for Ngqura Manganese Export Terminal 2018-07-03 12:00 TPG CON 001/2018-NMET
Mossel Bay: New office Accommodation of 173.86m2 & 5 Undercover Secured Parking bays for the Department of Agriculture Forestry & Fisheries for a lease period of 5 years. 2018-08-03 11:00 CPTL019 / 18
Caledon New Office Accommodation & 7 Parking Bays for SAPS: FCS Unit. 2018-08-03 08:00 CPTL018 / 18
Invitation to be considered for capital allocation for the management of unlisted investment funds - Project Development Partnership Funds. 2018-06-25 11:00 PICAM003/2018
Invitation to be considered for capital allocation for the management of unlisted investment funds - South African Real Estate Funds. 2018-06-25 11:00 PICAM002/2018
Capital Allocation for the Management of Unlisted Investment Funds - South African Impact Investment Funds 2018-06-25 11:00 PICAM001/2018
Request for Proposal for a terminal Operator to Finance, Re-Commission, Operate and Maintenance of the Hfo Tank and the, Financing Design, Development, Construction, Operation, Maintenance and the Transfer of the Liquid Bulk Terminal for the Handling of Liquid Bulk Cargo at the Port of East London and Project Site for a period of 25 (Twenty Five) Years. 2018-11-01 10:00 TNPA 2017/01/013/CM
Supply and Delivery of Dry Rations, Juices Dried Fruit & Veg, Canned Fruit & Veg, Canned meat etc to the Department of Defence (Easter Cape region). 2018-08-30 11:00 SPSC- B- 106- 2017
Appointment of a service Provider for the King Shaka International Airport (KSIA) Transport Link Solution 2018-07-03 11:00 ZNT 20 EDTEA 2017/2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.