Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Operation and Maintenance of Thohoyandou Landfill Site(3 Year Contract) 2017-10-23 11:00 27/2017/2018
Supply and delivery of Water and Waste Water Material 2017-10-23 11:00 INF-W24/2017/2018
Short Term Provision of Harbour Pilot Services Using a Leased Helicopter on an “as and when required” Basis for the Ports of Richards Bay & Durban 2017-10-24 10:00 RB2017/47
Provision of Laundry and Related Services at Nelson Mandela Central Hospital and Mthatha Regional Hospital, Eastern Cape for a period of 18 months 2017-10-24 11:00 SCMU3-16/17-0159-HO
Limpopo and Thohoyandou Security Services 2017-10-24 12:00 RFP/RIS/2017/34
Manufacture and supply of estimated quantities of distribution class surge arresters on an “as and when” required basis for distribution division. 2017-10-26 10:00 CORP4142
Construction of Saul Mkhizeville Bus and Taxi Route 2017-10-26 12:00 MKHO008/2017/18
Provision of Physical Security Services at SABC Mpumalanga for a period of three years 2017-10-26 12:00 RFP/RIS/2017/33
Pool of Contractors for Civil, Buildings, Works/Services in Graeter Tzaneen Municipality 2017-10-27 12:00 SCMU 15/2017
Construction of the Rustplaas 1ml/Day Wastewater Treatment Works 2017-11-01 12:00 MKHO14/2017/18
Construction of the Rustplaas Sewer Reticulation Network 2017-11-01 12:00 MKHO15/2017/18
Sale of Residential Erf. 3702 in Oak Street Railton, Swellendam 2017-11-03 12:00 SMT10/17/18
Professional Service Provider for Annual Report Layout, Design, Printing, Binding, Packaging and delivery 2017-10-26 12:00 2018/022
Repair and maintenance of bridges and culverts for the department of public works, roads and transport as and when required in the Bohlabelo, Ehlanzeni, Nkangala and Gert Sibande districts of the Mpumalanga Province for a period of three (3) years (6CE or higher and 5CEPE is also allowed) 2017-10-27 12:00 PWRT/2326/17/MP
Construction of the Rustplaas Sewer Reticulation Network 2017-11-01 12:00 MKHO15/2017/18
Construction of the Rustplaas 1ml/day wastewater treatment works 2017-11-01 12:00 MKHO14/2017/18
Supply 32000 pouches of swabs gauze absorb sterile 100MM X 10MM 8ply (5 swabs per pouch) 2017-10-20 11:00 ZNQ 161/ 2017
A three year term Contract for Mechanical and Electrical Major Plant and Machinery Installation, Maintenance, Repair, Refurbishment and Upgrade for Norther, Central Eastern and Southern Operations (Limpopo, Mpumalanga, North West, Gauteng, Free State, Northern Cape, Kwazulu Natal & Western Cape) 2017-10-23 11:00 DWS02- 0817 WTE
Corporate Conference and Travel Management Services 2017-10-23 11:00 IEC/ GP- 03/ 2017
Corporate Conference and Travel Management Services 2017-11-15 11:00 IEC/ EC- 12/ 2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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