Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Berths 203 to 205 Reconstruction, Deepening and Lengthening: Construction of Northern Substation and Associated Works 2018-08-07 12:00 2122830-649
Upgrade to the Facade of the Existing Life Sciences Building located at the University of KwaZulu-Natal (UKZN), Westville Campus 2018-07-16 12:00 RFB UKZN 32/18
Dismantling and Construction of 33 and 132 KV Overhead Power Lines and optical ground wire within the Msunduzi Municipal Electrical Network for a period of three years 2018-07-27 12:00 SCM 1R OF 17/18
Internal and External Restoration of MTB Building, Howard Campus 2018-07-16 12:00 RFB UKZN 31/18
Appointment of a Service Provider to Develop Seventeen New Policies and Review and update of Four Existing Policies for the Free State, North West and Northern Cape Regions 2018-07-16 11:00 RFP/DNP/201781
Supply, delivery and installation of photocopiers for the Free State, North West and Northern Cape regions for a period of 36 months 2018-07-20 11:00 SW/SDIP/201780
Appointment of a reputable service provider to render travel and accommodation services in the department for a period of 3 years. 2018-07-23 11:00 SCMU14-18/19-0011
Appointment of a panel of event management companies to organize and manage the commemoration of national days and hosting of related departmental events for a period of 3 years. 2018-07-17 11:00 SCMU14-18/19-0008
Panel of Supply & Delivery of Road Kerbs, Paving Slabs, Catch Pits & Erosion Protection Blocks, Crusher Run & Aggregate for Concrete and Road Surfacing, Stormwater Pipes and Culverts for a period of Three years. 2018-07-16 12:00 3/2/17/2017-18
Terms of references to offer conferencing and accommodation facilities for 160 delegates in Gauteng. 2018-07-16 11:00 BID NO: SCMU: 03 - 2018/19
Appointment of a service provider to conduct impact assessments on INSETA Funded programmes. 2018-07-17 11:00 Lear/2018/04
USAASA HO Office Space Tender. 2018-07-17 11:00 USAASA-OFS/01/2018
Procurement of a travel management services to co-ordinate and manage all air travel, accommodation, car rentals, venue for conferences/meetings and workshops for a period of three years. 2018-07-17 12:00 CE 324
Supply, installation, management and maintenance of a Fully Integrated Voice Response (IVR) solution for Buffalo City Metropolitan Municipality for a period of three years. 2018-07-17 12:00 CE 326
Pre-qualification for Electrical & Civil works for Substations. 2018-07-17 10:00 MdB18/14
Supply and delivery of Kit Armature. 2018-07-17 10:00 TE18-KDS-6FA-04183
Design, Manufacture, Supply and Installation of a Coil Stacking System for Transnet SOC LTD operating at Transnet Port Terminals (hereinafter referred to as "TPT") at the Port of Saldanha Multi-Purpose Terminals. 2018-07-17 10:00 iCLM HQ 220/TPT
Service provider to support the strategic planning process for the 2019/20 planning cycle. 2018-07-17 11:00 RFP109/2018
To Supply and Manage Reception Personnel for Facilities. 2018-07-25 10:00 MPGXC004907 (Re-issue)
Consultancy Services for the Development of e-Governance Framework and an e-Government Implementation Guidelines (Toolkit) for the African Union Member States 2018-07-30 15:00 AUC/IED/C/309

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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