Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Replacement of passenger lifts at the University of KwaZulu-Natal, Howard College 2018-07-04 12:00 UKZN RFB 08/18
For supply, delivery and installation of fall protection equipment (Lifelines) Germiston Region. 2018-06-26 10:00 TE18-GMX-08K-03847
Radiographic examination of Thermite welds utilising TFR Xray equipment for a period of two years on an “as and when required” basis. 2018-06-26 10:00 RFP HOAC-HO-26224.
Provision of routine testing of substation protection at the TPL Pumpstations for 2 year period. 2018-06-26 10:00 PYP/W1/6/21/1789
Operator to operate and manage Belvedere Guest House, Groendack and Rangers House 2018-07-04 11:00 MTPA/1718/CEO02
Supply of electrical material to Hantam Municipality for a period of 1 year (01 July 2018 - 30 June 2019). 2018-06-26 12:00 NC065/T05/2018
Solar Photo Voltaic Generation Project. 2018-06-26 12:00 PEH 139/VB
Appointment of a service provider for supply and delivery of harnesses. 2018-07-03 11:00 DVS010- 2018/19
Appointment of a service provider for supply delivery of vehicle bins. 2018-07-03 11:00 DVS009- 2018/19
Meter Reading Services. 2018-07-03 12:00 02/2018
Construction of Rhombus Lethabong 88kV (25km) Chickadee line. 2018-07-03 14:00 PTA TEN 2411
Panel of Subcontracting Laboratory for Mechanical Testing and Chemical Analysis for 3 year contract. 2018-07-04 11:00 RFQ 1846
PF sampling and particles size analysis on unit 1 -6 at Duvha Power Station. 2018-07-05 10:00 MPGXC005176
Emalahleni Local Municipality Mpumalanga invites tenders for the electrification of 1100 residential units in wards 12 and 15 Siyanqoba Township. 2018-07-06 11:00 ELM 12/2018
Supply and install bulk electrical supply including transformers, switchgear, MCC and sub-station buildings. 2018-07-17 12:00 1924701 – E004
Design, Print and delivery of African Union Commission 2019 Diaries and Calendars for DIC Directorate. 2018-07-06 15:00 AUC/DIC/G/241
Bid to supply the complete range of equipment for a radio pharmacy in support of the state-of-the-art PET/CT system at the Node for Infection Imaging on Tygerberg Hospital premises. The equipment will include two hot cells, a laminar air flow cabinet, radionuclide dose calibrator, refrigerator and freezer, as well as several other items listed in the specifications. 2018-07-20 11:00 FBD-SCM-2018-TEN-0050
Collection; Transportation and disposal of solid waste in Lenyenye. 2018-07-13 12:00 SCMU 07/2018
Supply: Gully grate - material: polymer; grating. 2018-07-12 14:00 GE11802060
Supply, Deliver and Installation of a Capped Geographic Information System (GIS) Enterprise License Agreement and Support/Maintenance for a period ending 30 June 2021 2018-07-06 12:00 B/SM 107/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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