Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Appointment of a security service provider to provide and/or maintain security guards services and Armed response at Services SETA (Durban Provincial Office). 2018-01-12 11:00 Proc T481
Supply and delivery of Building Material for 36x beneficiaries 2017-12-27 12:00 RFQ / 348
Supply 3 each x varnish; floor, polyurethane 2018-01-15 12:00 GG11800413
Supply: Hardware items 2017-12-15 12:00 GG11800415
Provision, disposal, servicing and removal,cleaning & return of exisitng sanitary bins in area 2 which comprises of all corporate facilities in the Khayelitsha, Kuilsriver & Strand area (See pricing schedule for the building list) 2017-12-20 12:00 SC11800082
Appointment of a service provider to develop Services SETA Website. 2018-01-12 11:00 Proc T480
Supply: hasp and staple 2018-01-15 12:00 GG11800407
Supply: glass sheet 2018-01-15 12:00 GG11800408
Supply 30 role x strapping 2018-01-15 12:00 GG11800410
Supply, Deliver, Offload and the Installation of Office Furniture and Appliances For Group Finance Directorate and Environment and Infrastructure Services Department 2018-01-26 10:30 534/17
Hire of Front End Loader with operator 2017-12-20 09:00 WJ11800290
Appointment of a Services SETA to develop stakeholder database system. 2018-01-12 11:00 Proc T479
Supply glass sheet 2018-01-15 12:00 GG11800409
Supply: Irrigation equipment 2018-01-15 12:00 GG11800412
Supply: Hardware items 2018-01-15 12:00 GG11800411
Supply: Hardware items 2018-01-15 12:00 GG11800414
Provision of Student Printing Services 2018-01-19 10:00 UFS TENDER 2017-03
Request for Proposals for the Provision of 20 00Qm2 Existing, Premium Grade Office accommodation with Turnkey fit-out for Transnet Corporate Centre in Johannesburg for a period of 3-years with an option to extend. 2018-01-12 14:00 TPCP/JHB/760 (T)
The appointment of consultants to configure SAP Investigative Case Management (ICM) for a period of six (06) months 2019-01-19 11:00 GT/GPT/182/2017
Provision of Computer Equipment (Laptops) as per the Terms of Reference. 2018-01-11 15:00 ECIC 016/017

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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