Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Annual Service to Earth Monitoring as per attahed specification 2018-04-27 11:00 ZNQ 23 / 18 / 19
Hard and Soft Landscaping at Cloetesville Hall/Library/Ward Admin Office for a contract period of 16 weeks. 2018-05-25 12:00 B/SM 97/18
Annual Service to Diesel Tank as per attahed specification 2018-04-27 11:00 ZNQ 16 / 18 / 19
Invitation of bids for the appointment of a service provider to render security services in the Department of Energy: Polokwane (Limpopo) regional office for a period of thirty six (36) months 2018-05-10 11:00 DOE/ 006/ 2017/ 18
Appointing of experienced service provider to read meters remotely, via Automated Meter Reading (AMR) system and manage metering services for large power users and small scale embedded generation consumers. 2018-05-25 12:00 B/SM 98/18
Major Service to Infrared Detection for all Clinics Under Bethesda Hospital as per attached specification 2018-04-27 11:00 ZNQ 14 / 18 / 19
Request For Information – database of printing and packaging service providers – South Africa. 2018-05-11 17:00 GPW- C 68
Major Service to Hospital Refrigeration as per attahed specification 2018-04-27 11:00 ZNQ 04 / 18 / 19
Supply and delivery of bricks, sand, gravel, stone and kerb mix. 2018-05-25 12:00 TENDER 104-17/18
Annual Service to Machine Tools/ Power Tools as per attahed specification 2018-04-27 11:00 ZNQ 20 / 18 / 19
Rendering of armed response and alarm system installation services for Mossel Bay Municipality. 2018-05-25 12:00 TENDER 90-17/18
Placement of Cardiac Readers for Gauteng and Eastern Cape Regions for a Period of Three Years 2018-05-14 11:00 RFB098- 17- 18
Major Service to Laundry Equipment as per attahed specification 2018-04-27 11:00 ZNQ 03 / 18 / 19
Annual Service to Water Reticulation as per attached specification 2018-04-27 11:00 ZNQ 19 / 18 / 19
Renovations to Hlabisa Laboratory 2018-05-21 11:00 RFB003/ 18/ 19
01 unit- telescope rigid 28cm length 2.7mm diameter 0 degree 2018-05-02 11:00 A 237/ 17- 18
40 units per month- 06 months contract for adult coiled 2 UFF peritoneal dialysis catheter kit 2018-05-02 11:00 A 305/ 17- 18
120 units per month- 06 months contract for disconnect Y set 2018-05-02 11:00 A 301/ 17- 18
02 units- Lumiview 3.5V halogen portable binocular microscope with headband portable battery pack and charger, reusable ear speculum set (#22100) battery and locally compatible plug 2018-05-02 11:00 A 556/ 17- 18
Provisioning of cash in transit services for 2 years 2018-05-02 11:00 A 221/ 17- 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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