Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Installation of Anti Climb, Anti Cut Fencing Material for the Gert Sibande District Airport (Re-Advert) 2018-02-23 12:00 91/2017
Supply Abrasive belt 2018-02-22 12:00 GD11800746
Supply, Delivery and Training in the Operation of a Hover Drone 2018-02-23 12:00 161/2017
Supply SA pine flooring 2018-02-23 12:00 GG11800703
Provision of Gases to Perform Analyses for Gert Sibande District Municipality Water Laboratory for the period of 3 years. 2018-02-23 12:00 159/2017
Supply and delivery of Sanitary hygiene services for the period 1 July 2018 tot 30 June 2021. 2018-03-23 12:00 Te
Appointment of a service provider for the provision of advertising services (creative media planning and buying services). 2018-03-23 11:00 NEPO/079/2018
Appointment of a service provider for renewable energy and smart energy saving lighting systems. 2018-04-06 11:00 ESUS/2017/21
Supply, delivery and registration of a 14 seater combi 2018-03-22 12:00 FTM/TS72/17/18
Hiring of Audio Visual Equipment and Related Professional Services: Career Expo @ Belhar Indoor Sport Centre @ 17.03.2018 @ 07:30-15:30 2018-02-26 09:00 SM11800371
Roads and storm water master plan 2018-03-27 12:00 FTM/TS71/17/18
Supply: Microwave and fridge 2018-02-22 12:00 GL11800580
Appointment of a professional consultants to conduct a comprehensive feasibility study to assess the capability of the Municipality for the provision of water services 2018-03-27 12:00 FTM/TS70/17/18
Provision of professional services: For contract administration, construction supervision and close out for the proposed offices: Extension for Bloem Water 2018-03-23 12:00 BW189/HO/12
Appointment of a service provider for the procurement of protective clothing for hundred (100) community members to embark on Bush Encroachment and Allien Species Control Project (as part of Soil Rehabilitation Programme) in the Oretele Agri-Hub Grazing at Makapanstad Village which is located in Moretele Local Municipality in Bojanala District Municipality, North West Province 2018-03-01 11:00 NW-TEN 02 (011) 17/18
Provision of emergency medical service on 24 hours basis 7 days a week including Wilge properties personnel, Khutala Mine, Kusile and first aid training only for emergency care team members at Kendal Power Station for the period of 3 years. 2018-03-26 10:00 MPGXC005059
Appointment of an Environmental Consultant to execute an Environmetal Impact Assessment (EIA) Process for the Proposed Matlosana Agri-Hub, situated in the Remainder of Portion 1 of the Farm Townlands of Klerksdorp 424 IP in Matlosana Local Municipality under Dr Kenneth Kaunda District Municipality in the North West Province 2018-03-01 11:00 NW-TEN 02 (009) 17/18
Supply: Capacity Building- Ward 33 Seniors Event: Cooler bag and mugs 2018-02-26 12:00 GL11800575
Appointment of an environmental consultant to execute an Environmental Impact Assessment (EIA) process for the proposed Vryburg Agri-Hub, situated in Commonage ERF506 Camp G in Naledi Local Municipality under Dr Ruth Segomotsi Mompati District Municipality in the North West Province 2018-03-01 11:00 NW-TEN 02 (008) 17/18
Request for proposals for production of a documentary video on illegal, unregulated and unreported fishing in Africa 2018-03-23 15:00 AUC/IED/119

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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