Issue Date: 
Wednesday, October 30, 2019

Extension of validity period  

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period.  We received the undermentioned queries regarding the extension of the validity period of the bid price.

The client stated that they are 3 companies bidding on an Organ of State tender.  It is quite a complicated tender and the Organ of State asked for an extension of validity.  The client thinks that there are other forces at play and wants to request that the tender must be cancelled.  The question is: if they decline the extension of validity, is there any law forcing the Organ of State to cancel the tender?

We are not legal consultants or attorneys thus we cannot give a legal opinion.  We can give advice on the tender processes.  Here is our take on the scenario mentioned above:

  • Organs of State do have the authority to extend the validity period of a tender;
  • If you decline to meet the validity period, your tender response will be marked as non-responsive and your tender response will not be considered for evaluation;
  • There is no law which we are aware of that a tender must be cancelled if one of the responders declines the validity extension;
  • According to Regulation 13 of the Preferential Procurement Regulations, 2017, a tender can be cancelled:
    • Due to a change in circumstances;
    • There are no funds available;
    • No acceptable tender offerings have been received;
    • There is a material irregularity in the tender process;

The best advice we can give is to be aware of any extensions of validity that might arise from the tender that you are responding to.  Remember to keep an eye on your fax machine – if you still have land-line fax machine – Organs of State likes to fax extensions of validity.  Normally an email would be the preferred communication method.

If you do receive a request for extension of validity it is good practice to double check your cost prices from 3rd party suppliers to ensure that the prices are still in order.  If the prices are in order, then sign the extension of validity and sent it back before the deadline.

If you cannot extend the validity period and decline the extension of validity, your tender response will be marked as non-responsive and will not be evaluated any more.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The Nelson Mandela Museum (NMM) invites suitably qualified, professional, experienced and competent service providers to render company secretarial services to the council of the NMM and subcommittees for a period of twelve months. 2020-08-24 12:00 RFP- NMM- 2020- 01
Establishment of a government technical advisory centre (GTAC) panel of professional service providers for a period of three (3) years – Batch 3 2020-08-28 11:00 GTAC 003- 2020- 21
Appointment of a service provider to offer training on life skills to graduates for a period of 36 months. (3 years) 2020-08-28 11:00 NRF/ SAASTA HRES/ 01/ 2020- 2021
Consultancy service for the evaluation of the African Union plan of action on drug control and crime prevention (2013-2019) and preparation of continental report on implementation progress in 2019 and 2020 2020-08-28 15:00 No reference number
Appointment of a service provider to offer training on entrepreneurship skills to graduates for a period of 36 months (3 years) 2020-09-04 11:00 NRF/ SAASTA HRES/ 02/ 2020- 2021
Appointment of an extended panel of corporate governance service providers for the National Lotteries Commission for a period of three (3) years with the following capabilities:- - Strategy facilitation, corporate responsibility and sustainability development - Business modeling, actuarial and shared value - Competition and regulatory economics; and - Research and advisory 2020-08-28 11:00 NLC/ 2020- 06
Appointment of a service provider for the provision of off-side storage management services for the National Lotteries Commission for a period of five (5) years 2020-09-07 11:00 NLC/ 2020- 07
Appointment of Attorneys Firms and Legal Practitioners for the establishment of the National Lotteries Commission’s Panel of Attorneys Firms and Legal Practitioners for a period of Twenty Four (24) Months 2020-09-07 11:00 NLC/ 2020- 05
Appointment of a project management company on a turnkey to purchase an existing building as well as provision of space planning, advisory design and refurbishing services of the property according to MHSC specific office requirements. 2020-08-31 11:00 MHSC005/ 2020- 21
Rendering of Private Security Services to the Department of Water and Sanitation Nationally for a period of 36 Months: Main Account and Water Trading Account 2020-09-14 11:00 W11326
KwaZulu-Natal Department of Transport invite service providers for the Provision of Irregular Expenditure Management Support The KwaZulu- Natal Department of Transport is applying pre-qualifying criteria for this bid in terms of Regulation 4 of the PPPFA Regulations, 2017. 2020-09-08 11:00 ZNB0061/ 19T
Appointment of a service provider to conduct a workforce planning and talent management for 11 Gauteng Municipalities through workshops 2020-08-21 13:00 COGTA RFP 04/ 2020
Appointment of a service provider to review, enhance, develop and implement simplified revenue plan model at Emfuleni, Lesedi, Merafong, Randwest, Mogale City and Midvaal Local Municipalities 2020-09-10 11:00 COGTA 21/ 2020
Appointment of a consortium / multi-disciplinary professional service provider/s for the project: Provision of multi disciplinary professional services: District Six Phase 1, 2, 3a & 3b restitution housing project for the Rural Development Branch of the Department of Agriculture, Land Reform & Rural Development in Cape Town, Western Cape. 2020-09-08 11:00 5/ 2/ 2/ 1- CRDP 0001(2020/ 2021)
Invitation to Tender for an off-grid solar system for the entire Savannah Country Estate HOA. 2020-08-21 15:00 No reference number
Appointment of public higher education to conduct research for the implementation of Bankseta’s research agenda. 2020-09-08 11:00 BS/ 2019/ RFB440
Request for Proposals to appoint a panel of Service Providers to assist with the procurement of Research and Laboratory Consumables for a period of three years. 2020-09-11 11:00 ARC/ 03/ 07/ 2020
Welkom Magistrate Office: Rendering of cleaning services for a period of 24 months 2020-09-01 11:00 BL20/ 010
Kroonstad Magistrate Office: Rendering of cleaning services for a period of 24 months 2020-09-01 11:00 BL20/ 009
Appointment of a service provider to render cleaning and hygiene services for the Department of Agriculture Land Reform and Rural Development : Kimberley Deeds Registry for a period of 24 months. 2020-08-28 11:00 DALRRD (CRD- 02) 2020/ 21

Pages

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.