Issue Date: 
Tuesday, July 19, 2016

Evaluation of Technical criteria according to the Draft Regulations

All Government Tenders in South Africa are evaluated on Technical criteria (also known as Functionality) before it is evaluated on Price and B-BBEE. The current Preferential Procurement Regulations of 2011 does not address this matter specifically however, this has been changed by the new Draft Preferential Procurement Regulations of 2016.

According to the Draft Preferential Procurement Regulations 2016, paragraph 4, it states the following:

  1. An Organ of State (or company requesting tenders) must indicate in the tender documents if the applicant will be evaluated on functionality.
  2. The evaluation criteria for measuring functionality must be objective.
  3. When evaluating a tender on functionality, the tender documents must specify –
    • The evaluation criteria for measuring functionality;
    • The points for each criteria and, if any, each sub-criteria; and
    • The minimum qualifying score for functionality.
  4. The minimum qualifying score for functionality for a tender to be considered further–
    • May not be generic;
    • Must be determined separately for each tender; and
    • May not be–
      • Low that it may jeopardise the quality of the required goods or services; or
      • High that it is unreasonable restrictive.
  5. A tender that fails to obtain the minimum qualifying score for functionality as indicted in the tender documents is not an acceptable tender.
  6. Each tender that obtains the minimum qualifying score for functionality must be evaluated further in terms of price and then the preference point systems.

This is very good news. If these Regulations are implemented it is going to make tenders much more transparent because currently it can be a struggle to determine how many points one can score on specific functionality criteria.

We are eagerly awaiting the final amended Regulations and as soon as it has been gazetted we will report on all the changes that will have an effect on your tender responses.

 Visit www.how2tender.com to find out more about tendering.

Earn to learn

Title Closing Date Tender No.
Tenders are invited to provide Lumion Essentials Training 2017-12-04 11:00 CSQ11171189
Supply: Gloves 2017-11-29 10:00 GA1180192A
Tenders are invited to provide Revit Advanced Training 2017-12-04 11:00 CSQ11171189
Tenders are invited to provide Revit Intermediate Training 2017-12-04 11:00 CSQ11171189
Supply 20 each x harness; weedeater 2017-11-28 10:00 GA1180193A
Tenders are invited to provide Revit Essentials Training 2017-12-04 11:00 CSQ11171189
Supply: Plants 2017-11-28 16:00 GC11800356
Bidders are invited to provide training for Intermediate Leadership Programme 2017-12-04 11:00 CSQ11171187
Bidders are invited to Repair Scrubber Machine for Fresh produce market Scope of Work 2017-12-04 11:00 CSQ11171187
Supply Klorman Cartridges for Water Purifying 2017-11-28 16:00 GC11800357
Manufacture, Supply and Commissioning of an Inkjet Printing System to Upgrade an Existing Wide Web Printing Press at the Government Printing Works. 2018-01-15 11:00 GPW- M 361
Appointment of a service provider to render hygiene services for the Department of Rural Development and Land Reform: Office of the Chief Registrar of Deeds, Deeds Registry Pretoria, Chief Surveyor General and Surveyor General for a period of 36 months 2017-12-15 11:00 DRDLR (CRD- 08) 2017/ 18
Supply and print ambulance return books x 600 units 2017-12-01 11:00 ZNQ 459/ 17/ 18
Supply and Deliver Bark Chips to City Parks Depot , Sacks Circle Drive Bellville South. 2017-11-28 16:00 GC11800358
Stationery items 2017-12-01 11:00 ZNQ 130 / 2017/ 2018
Appointment of a service provider to render Security Services in Klerksdorp Regional Office for a period of 24 months 2018-01-05 11:00 DMR/ 018/ 2017/ 18
Appointment of three service providers to supply and deliver fresh fruit as and when required over a period of twenty four months (24) . 2017-12-15 11:00 NRFNZG- 027- 2017/ 18
Supply carbolic soap 2017-11-28 16:00 GC11800360
Appointment of a service provider to render Security Services in Rustenburg Regional Office for a period of 24 months 2018-01-05 11:00 DMR/ 019/ 2017/ 18
Appointment of two service providers to supply and deliver fresh and processed vegetables as and when required over a period of one (1) year 2017-12-15 11:00 NRFNZG- 028- 2017/ 18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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