Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Caledon New Office Accommodation & 7 Parking Bays for SAPS: FCS Unit. 2018-08-03 08:00 CPTL018 / 18
Invitation to be considered for capital allocation for the management of unlisted investment funds - Project Development Partnership Funds. 2018-06-25 11:00 PICAM003/2018
Invitation to be considered for capital allocation for the management of unlisted investment funds - South African Real Estate Funds. 2018-06-25 11:00 PICAM002/2018
Capital Allocation for the Management of Unlisted Investment Funds - South African Impact Investment Funds 2018-06-25 11:00 PICAM001/2018
Request for Proposal for a terminal Operator to Finance, Re-Commission, Operate and Maintenance of the Hfo Tank and the, Financing Design, Development, Construction, Operation, Maintenance and the Transfer of the Liquid Bulk Terminal for the Handling of Liquid Bulk Cargo at the Port of East London and Project Site for a period of 25 (Twenty Five) Years. 2018-11-01 10:00 TNPA 2017/01/013/CM
Supply and Implement a comprehensive fleet management system offering a fully customisable platform on which to administer, manage and support every aspect of its fleet activities 2018-08-06 11:00 RFP30/2018
Supply and Delivery of Dry Rations, Juices Dried Fruit & Veg, Canned Fruit & Veg, Canned meat etc to the Department of Defence (Easter Cape region). 2018-08-30 11:00 SPSC- B- 106- 2017
Appointment of a service Provider for the King Shaka International Airport (KSIA) Transport Link Solution 2018-07-03 11:00 ZNT 20 EDTEA 2017/2018
Appointment of a Service Provider for the King Shaka International Airport (KSIA) Transport Link Solution 2018-07-23 11:00 ZNT 20 EDTEA 17/ 18
Commercial property development opportunities at Armscor. 2018-06-28 11:00 ESUS/2017/23
The Supply and Delivery of Wet Rations, dairy products to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 117- 2017
The Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 114- 2017
The Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 115- 201
The Supply and Delivery of Dry Rations, pasta, rusks and biscuits, porridges and cereals to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 119- 2017
The Supply and Delivery of Wet Rations, various fish (fresh and frozen) to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 112- 2017
The Supply and Delivery of Dry Rations, coffee, tea and cooking oil to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 123- 2017
The Supply and Delivery of Dry Rations, juices, dried fruit & veg, canned fruit & veg, canned meat etc to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 124- 2017
The Supply and Delivery of Dry Rations, condiments, pickles and herbs and spices etc to the Department of Defence (Oudshoorn area). 2018-09-27 12:00 SPSC- B- 122- 2017
The Supply and Delivery of Dry Rations, baking goods, essence, pudding, jelly and sugar to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 121- 2017
The Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 113- 2017

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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