Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply & delivery quick service application (QSA's) & 3/4" air cock valves - as & when required. 2018-07-18 11:00 DBN/OPS (RTPC) 758
Repairs to blower motor invertors & fans - as & when required. 2018-07-18 12:00 DBN/OPS (RTPC) 770
Repairs to doors (all components) - as & when required. 2018-07-18 13:00 DBN/OPS (RTPC) 779
Repairs & replacement of components in various substations (CIDB Grading 4EP). 2018-07-19 10:00 DBN/CAP (RTPC) 760
For conducting Occupational Hygiene Surveys over a period of three (3) years at all Petroleum and Flow Sciences Laboratories, i.e. Rosherville x 3, Seshego, Witbank, Pietermaritzburg, Port Elizabeth, Brackenfell, Bloemfontein and Klerksdorp on an as and when required basis. 2018-07-17 10:00 ERIC6303
Provision of operating/technical training services. 2018-07-18 10:00 59CON1869
The appointment of consulting engineers for various projects in Hessequa Municipal area for a three (3) year period. 2018-07-20 12:00 HES-TECH 35/1819
Supply and delivery of chemicals for Ash water system scale control, Auxiliary cooling water treatment and main cooling water system scale control at Matla Power Station on an as and when required basis. 2018-07-17 10:00 MPGXC005156
Provision of single phase testing training services. 2018-07-20 10:00 59CON1870
Supply, Delivery and Installation of 75 Litre Galvanised Swivel Street Litter Bins (Coastal,Inland and Midland Regions of BCMM). 2018-07-22 12:00 3175
Provision of Co-Sourced Internal Audit Services to Buffalo City Metropolitan Municipality. 2018-07-22 12:00 3174
Alienation and Development of Erf 21161 Paarl for Housing Development Purposes 2018-07-26 10:00 CORPORATE 07/2018
A Pre-Qualification Process for the provision of Debt Collection Services in Kwa Zulu Natal, Free State and North West Operating Units, for a period of thirty six (36) months. 2018-07-18 10:00 DD6665/CS
Risk assessment specialist for risk assessment analysis at the Afrikaans Language Museum, -Monument And Amphitheatre, Paarl. 2018-07-31 11:00 ATM007-2018/2019
Construction of Sikhulile Circuit Office in Ehlanzeni District. 2018-07-18 10:00 PWRT/2290/18/MP
Lady Frere Magistrate Office: Repairs and Renovations 2018-07-23 12:00 CDC/ 229/ 18
Provision of short term insurance services. 2018-07-19 12:00 06/06/02018
Supply and delivery of aerial ladder/platform 30m with articulated cage boom. 2018-07-21 12:00 B/SM 112/18
Electrical Reticulation Maintenance for Three Years at Bloemfontein Airport. 2018-07-23 10:00 BFN14/2018
Maintenance of Electrical Reticulation Infrastructure at Kimberley Airport. 2018-07-24 10:00 KIM10/2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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