Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
The LGSETA hereby requests interested parties to submit their proposals to conduct research on: Mapping of the Local Government Sector Occupations. 2017-10-30 12:00 LGSETA/ LGOCCU/ 17/ 18/ 03
The LGSETA hereby requests interested parties to submit their proposals to conduct research on: Assessment of skills capacity requirements for Traditional Leadership and its institutions in delivering their mandate in municipalities. 2017-10-30 12:00 LGSETA/ TRAL/ 17/ 18/ 04
The LGSETA hereby requests interested parties to submit their proposals to conduct research on: Funding model for managing the mediated RPL process in South African Municipalities. 2017-10-30 12:00 LGSETA/ RPLFUND/ 17/ 18/ 10
Appointment of a service provider to render marketing and communication services for a period three years. 2017-11-03 11:00 RFP 014/ 2017
Provision of ICT infrastructure hardware (technology refresh) [readvertisement] 2017-10-31 11:00 FSB2017/ 18- T018
Content for trustee qualification 2017-10-31 11:00 FSB2017/ 18- T019
DTPC wishes to appoint a contractor for the construction of the Multi Storey Parkade at Block A & B within Dube City to allow Dube city to achieve its maximum bulk. 2017-12-01 11:00 DTP/ RFP/ 23/ IFR/ 11/ 2016
Dube TradePort invites proposals from suitably qualified, experienced and independent Professional Surveyors to assist with engineering surveys, construction monitoring, and similar professional services. 2017-11-03 11:00 DTP/ RFP/ 11/ IFR/ 07/ 2017
Appointment of Three (3) Travel Management Companies to facilitate, manage and maintain the dti’s travel and accommodation requirements for a period of 36 months. 2017-10-27 11:00 dti 15/ 17- 18
Supply delivery installation and commissioning of movable bulk cabinets and security systems at JW Luckhoff Child and Youth Care Centre 2017-10-27 11:00 GT/ GDSD/ 138/ 2017
Invitation of bids to service providers to embark on research to assess the impact of public and private sector technology and other business incubators and accelerators on the South African Economy and the entrepreneurial ecosystem and to conduct three policy dialogues aimed at informing the development of an evidence based national incubation policy framework for South Africa. 2017-11-06 11:00 DSBD INCUBATION 009/ 2017
SANParks invite prospective bidders to submit offers for the Construction of a 35km x 2.4 m Game Fence for the Bushbuckridge Nature Reserve, Mpumalanga. 2017-10-27 11:00 SP- PH- 0022
Supply, delivery, and commissioning of a 26.5 GHZ handheld microwave spectrum analyzer 2017-10-31 11:00 NRF/ HartRAO 02/ 2017- 2018
Upgrade or Replacement of Cray XC30 High Performance Computer (HPC) and Lustre File Storage System through leasing or outright purchase option. 2017-10-27 11:00 SAWS- 127/ 17
Drilling investigation for geotechnical services on national route 2 section 2 km 12.23: Sir Lowry’s Pass 2017-11-03 14:00 NRA X.005- 010- 2015/ 1D- SS1
Drilling investigation for geotechnical services on national route 2 section 8 km 66.50: Keurboomstrand. 2017-11-03 14:00 NRA X.005- 010- 2015/ 1D- SS4
Drilling investigation for geotechnical services on national route 2 section 6 km 90.40: Hartenbos Hills 2017-11-03 14:00 NRA X.005- 010- 2015/ 1D- SS3
Drilling investigation for geotechnical services on national route 2 , section 6 km 90.40: Hartenbos Hills 2017-11-03 14:00 NRA X.005- 010- 2015/ 1D- SS2
Rehabilitation of approximately 6.5km of access road in the Cape of Good Hope, Table Mountain National Park. 2017-10-27 11:00 CI- CP- 0031
SANParks invite prospective bidders to submit offers for the Upgrade of a Mountain Retreat in Golden Gate Highlands National Park 2017-10-27 11:00 CI- GG- 0016

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.