Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website to find out more.

Title Closing Date Tender No.
H.B. STICKS “ REF 201”. Specifications will be available with tender documents. 2018-01-30 11:00 ZNQ 1050/ 17 - 18 GAZ
Dressing adherent, transparent 10.0 x 12cm 2018-01-30 11:00 ZNQ 1044/ 17 - 18 GAZ
Appointment of a Service Provider For Bontle Ke Botho (BKB) Greening Project 2018-02-09 15:00 GT/ GDARD/ 023/ 2018
12 month contract - Units x 24 600 - Supply of - Eye Pads Sterile As per Specification NB: please provide samples 2018-02-19 11:00 ZNQ - 537/ 17
Paper, sterilization crepe green, 900 x 1300mm 2018-01-30 11:00 ZNQ 1048/ 17 - 18 GAZ
Tape surgical, adhesive film 50mm x 5m. 2018-01-30 11:00 ZNQ 1047/ 17 - 18 GAZ
12 Month contract - Units x 2 400 - Supply of - Opthalmic Knife 15 Degrees 2018-02-19 11:00 ZNQ - 539/ 17
Supply and Delivery of Frozen Vegetables, Fresh Vegetables and Fresh Fruits to the three (3) Central Hospitals (Groote Schuur-, Tygerberg- and Red Cross War Memorial Children’s Hospitals) on a Twelve (12) Month Contract Period with an Option to Extend the Contract for a Further Twelve (12) Months Based on Performance 2018-02-20 11:00 Q750940
Dressing - adhesive, absorbent, waterproof, 25 x 10cm. 2018-01-30 11:00 ZNQ 1041/ 17 - 18 GAZ
Swabs, single use, sterile, (abdominal) taped, 450mm x 370mm. 2018-01-30 11:00 ZNQ 1042/ 17 - 18 GAZ
Supply and delivery of grocery to 3 Campuses 2018-01-26 11:00 SCM- COAST 01/ 2017- 18
Gauze rolls, absorbent, 90cm x 5mt. 2018-01-30 11:00 ZNQ 1045/ 17 - 18 GAZ
Supply: 01 Unit - Edan 24 Hours Holter Machine 2018-01-31 11:00 A 249/ 17- 18
Dressing, adhesive, transparent, occlusive, 30cm x 28cm. 2018-01-30 11:00 ZNQ 1043/ 17 - 18 GAZ
Needles - spinal - 26g - pencil point 2018-01-30 11:00 ZNQ 1040/ 17 - 18 GAZ
Appointment of a service provider to conduct auctions of redundant and scrap assets for the Department of Home Affairs 2018-02-09 11:00 DHA01- 2018
Swabs gauze, absorbent, 8 ply, sterile, 100 x 100. 2018-01-30 11:00 ZNQ 1046/ 17 - 18 GAZ
ORBIT TVET College invites capable and competent service providers to supply & deliver new electrical infrastructure and construction equipment for the College 2018-02-16 11:00 C09/ 2017
Supply & Delivery of Emergency Trolley - 02 Units 2018-01-26 11:00 ZNQ 575/ 17
Supply and install new direction sign board x 01 - Woodlands clinic 2018-01-26 11:00 ZNQ 422/ 17


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.