Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Replacement of passenger lifts at the University of KwaZulu-Natal, Howard College 2018-07-04 12:00 UKZN RFB 08/18
For supply, delivery and installation of fall protection equipment (Lifelines) Germiston Region. 2018-06-26 10:00 TE18-GMX-08K-03847
Radiographic examination of Thermite welds utilising TFR Xray equipment for a period of two years on an “as and when required” basis. 2018-06-26 10:00 RFP HOAC-HO-26224.
Provision of routine testing of substation protection at the TPL Pumpstations for 2 year period. 2018-06-26 10:00 PYP/W1/6/21/1789
Operator to operate and manage Belvedere Guest House, Groendack and Rangers House 2018-07-04 11:00 MTPA/1718/CEO02
Supply of electrical material to Hantam Municipality for a period of 1 year (01 July 2018 - 30 June 2019). 2018-06-26 12:00 NC065/T05/2018
Solar Photo Voltaic Generation Project. 2018-06-26 12:00 PEH 139/VB
Appointment of a service provider for supply and delivery of harnesses. 2018-07-03 11:00 DVS010- 2018/19
Appointment of a service provider for supply delivery of vehicle bins. 2018-07-03 11:00 DVS009- 2018/19
Meter Reading Services. 2018-07-03 12:00 02/2018
Construction of Rhombus Lethabong 88kV (25km) Chickadee line. 2018-07-03 14:00 PTA TEN 2411
Panel of Subcontracting Laboratory for Mechanical Testing and Chemical Analysis for 3 year contract. 2018-07-04 11:00 RFQ 1846
PF sampling and particles size analysis on unit 1 -6 at Duvha Power Station. 2018-07-05 10:00 MPGXC005176
Emalahleni Local Municipality Mpumalanga invites tenders for the electrification of 1100 residential units in wards 12 and 15 Siyanqoba Township. 2018-07-06 11:00 ELM 12/2018
Supply and install bulk electrical supply including transformers, switchgear, MCC and sub-station buildings. 2018-07-17 12:00 1924701 – E004
Design, Print and delivery of African Union Commission 2019 Diaries and Calendars for DIC Directorate. 2018-07-06 15:00 AUC/DIC/G/241
Bid to supply the complete range of equipment for a radio pharmacy in support of the state-of-the-art PET/CT system at the Node for Infection Imaging on Tygerberg Hospital premises. The equipment will include two hot cells, a laminar air flow cabinet, radionuclide dose calibrator, refrigerator and freezer, as well as several other items listed in the specifications. 2018-07-20 11:00 FBD-SCM-2018-TEN-0050
Collection; Transportation and disposal of solid waste in Lenyenye. 2018-07-13 12:00 SCMU 07/2018
Supply: Gully grate - material: polymer; grating. 2018-07-12 14:00 GE11802060
Supply, Deliver and Installation of a Capped Geographic Information System (GIS) Enterprise License Agreement and Support/Maintenance for a period ending 30 June 2021 2018-07-06 12:00 B/SM 107/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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