Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Request for Quote (RFQ)

According to the Government's eTenders portal (http://www.etenders.gov.za) the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.
The Supply Chain Management Unit works with the Customer to:

  • Clearly describe the problem;
  • Solicit external expertise regarding how to solve the problem;
  • Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.

Normally a formal quotation will be for goods or services with a value of between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website www.how2tender.com to find out more and to register. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Training of 50 beneficiaries in Further Education + Training certificate: Fire and Rescue operations, NQF L4; SAQA ID 57803 2018-09-28 11:00 T/ 25/ 18 Learn Fire
Render services as a travel agent to the college 2018-09-28 11:00 T/ 03/ 18 TA
Training of 50 beneficiaries in Garment making Skills Programme: nonaccredited 2018-09-28 11:00 T/ 29/ 18 Skill Garment
Training of 50 beneficiaries in Welding Skills Programme: non-accredited 2018-09-28 11:00 T/ 30/ 18 Skill Weld
Training of 50 beneficiaries in Further Education + Training certificate, Automotive Repair and Maintenance NQF LEVEL 4; SAQA ID 78525 2018-09-28 11:00 T/ 20/ 18 Learn AMR
Training of 50 beneficiaries in Vehicle Maintenance & Repair Assistant Skills Programme NQF L2 2018-09-28 11:00 T/ 27/ 18 Skill VMRA
Training of 50 beneficiaries in Further Education + Training certificate: Information Technology Technical Support NQF L4; SAQA ID 78964 2018-09-28 11:00 T/ 19/ 18 Learn TS
The appointment of a consultant to undertake specialist studies to inform the developable area for the proposed subdivision on ER84603, Retreat, Cape Town. 2018-09-20 11:00 SSC WC Q12 (2018 / 2019) DRDLR
Training of 50 beneficiaries in National Certificate, Information Technology, End User Computing, NQF Level 3; SAQA ID 49077 2018-09-28 11:00 T/ 21/ 18 Learn EUC
Training of 50 beneficiaries in Further Education + Training certificate: Information Technology Systems Development NQF L4; SAQA ID 78965 2018-09-28 11:00 T/ 18/ 18 Learn SD
Training of 50 beneficiaries in National Certificate, Animal Production, NQF Level 4, SAQA ID 48979 2018-09-28 11:00 T/ 24/ 18 Learn Animal
Internal Audit services 2018-09-28 11:00 T/ 14/ 18 IA
Appointment of the Service Provider to Undertake an Assessment of the Socio-Economic Impacts of the Implementation of the Waste Classification and Management Regulations and the Associated Waste Norms and Standards. 2018-09-21 11:00 Q- 119- 18- 19
Appointment of Auditors to Do Value for Money (VFM) and Performance Audits for Selected Projects within the Department’s Expanded Public Works Programmes 2018-09-21 11:00 Q- 113- 18- 19
Appointment of a Service Provider to Undertake the Hazard Identification and Risk Assessments (HIRA) and the Review of Existing as well as Development of Appropriate Risk - Responsive Control Measures at the Branch: Oceans & Coasts 2018-09-21 11:00 E 1468
Appointment of service for the manufacturing and delivery of 1000LT complete fire truck units for firefighting in the Eastern Cape Province for the Department of Agriculture Forestry and fisheries at regional office King Williams Town. 2018-09-21 11:00 4.4.12.4/ 17/ 18
Cleaning services for inner city hostels in Johannesburg for a period not exceeding 36 months (Denver, George Goch, Jeppe, LTA, MBA and Murray and Roberts). 2018-09-21 11:00 HLA 4/ 2/ 4- 2018/ 04
Appointment of a security contractor to render security services at Modimolle, Polokwane and Makhado for the Department of Agriculture, Forestry and Fisheries for a period of three (3) years. 2018-09-21 11:00 4.4.12.4/ 10/ 18
Provision and service of chemical toilets. 2018-09-25 11:00 HLA 4/ 2/ 4- 2018/ 05
The appointment of a security company to render security services in the Mpumalanga province at mbombela to the department of agriculture, forestry and fisheries for a period of three (3) years. 2018-09-21 11:00 4.4.12.4/ 11/ 18

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.