Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website to find out more.

Title Closing Date Tender No.
Limpopo Province: Mankweng: Procurement of alternative office accommodation (building to be constructed) at a total guideline lettable area of 671.76 SQM with 09 parking bays and standby generator on behalf of the Department of Home Affairs for a period of 05 years. 2018-04-17 11:00 PLK18/ 20
Renovations to Polokwane Main Laboratory. 2018-04-09 11:00 RFB069/ 17/ 18
Hiring and leasing of Aircrafts and helicopters to the State for the period 1 April 2018 to 31 March 2021. 2018-03-23 11:00 RT61- 2018
Supply: Men’s, Golf Shirt (Qty 5250 ea), Women’s, Golf Shirt (Qty 1750 ea). 2018-05-03 11:00 SPSC- B- 118- 2017
Request for accreditation for the design, supply, installation and maintenance for network cabling and related infrastructure goods for SITA for a period of five (05) years. 2018-04-12 11:00 RFA 1611- 1/ 2017
Appointment of a service provider to develop a business case for the setup of an incubator desk in Silicon Valley and subject to approval of the business case, the subsequent implementation thereof. 2018-03-26 11:00 TIA002/ 2018
Request to Supply and Implementation of WAN Optimisation Solution for KwaZulu Natal Economic Development Tourism and Environmental Affairs with maintenance and support for a period of thirty six (36) months. 2018-04-09 11:00 RFB 1695/ 2017
Appointment of a Service Provider to assist with Strategic Organisational Support for SALGA Centre for Local Governance 2018-04-20 11:00 SALGA/ 66/ 2017
The appointment of a service provider to assist CSOS with a content management website and intranet system. 2018-04-10 11:00 CSOS004-2017R
Provision of catering services at Boekenhoutkloof Traffic College for a period of 8 months with an option to extend for 12 months. 2018-04-09 11:00 RTMC BID 18/ 2017/ 18
The Road Accident Fund (RAF) wishes to appoint a service provider for Construction Project Management of Menlyn Regional Office for a period of five (5) years. 2018-04-17 11:00 RAF/ 2018/ 00016
Appointment of a service provider to render repair and maintenance services of air-conditioning units for The National Treasury buildings (240 Madiba Street, 40 Church Square in Pretoria CBD and 3rd floor of the SITA building in centurion) for the period of three (3) years. 2018-04-06 11:00 NT002- 2018
Request for Bid for Medical Aid Brokerage Services for the National Health Laboratory Services (NHLS) for a Period of Five (05) Years. 2018-04-20 11:00 RFB 080/ 17- 18
Limpopo Province: Thohoyandou: Procurement of alternative office accommodation (existing building) at a total guideline gross area of 1185.33 sqm and lettable area for lease purpose of 1077.85 sqm with 34 parking bays on behalf of Department of Water and Sanitation for a period of 03 years. 2018-04-17 11:00 PLK18/ 21
Appointment of a Service Provider to Develop a Business Plan for the Mine Health and Safety Council Centre of Excellence (Phase 2). 2018-04-11 11:00 MHSC017/ 2017- 18
Appointment of service providers for the supply and delivery of branded promotional items. 2018-04-18 11:00 Proj/ 2018/ 01
KwaZulu Natal: Legislature and administration buildings: Pietermaritzburg offices- provincial, replacement of three lifts in the legislature and administration buildings. 2018-04-20 11:00 ZNTM00958W
Appointment of a service provider to provide training materials to support accreditation of public TVET colleges. 2018-04-16 11:00 Lear/ 2018/ 03
Appointment of Professional Resource Team to project manage the development of Jewellery Manufacturing Precint Top structure at the OR Tambo International Airport GGDA/01/2018-19/PRT 2018-04-20 11:00 GGDA/ 01/ 2018- 19/ PRT
Appointment of contractors for the repairs and renovations of Makuya Police Station, Limpopo Province. 2018-04-24 11:00 19/ 1/ 9/ 1/ 173TB(17)


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.