Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Service and repair of 2 Robot Pumps and Robot Pump Related Repairs 2017-12-21 11:00 278844
Supply Nsg119/107p connector 2017-12-21 12:15 GL11800452
Supply PVC Banners 2017-12-19 12:00 GL11800453
Supply and delivery of Emergency Kits 2017-12-21 11:00 278927
Supply Nfg/127/79/p/connector 2017-12-21 12:00 GL11800455
Supply Electrical boxes and pole boxes 2018-01-18 11:00 GH11800325
Supply: Conduits, fuses and contactors 2018-01-18 09:00 GH11800324
Appointment of a construction health and safety agent to act on behalf of the Services SETA to fulfil its duties as stipulated in the construction regulation 5. 2018-01-11 11:00 RFQ.07.12.17-3470
Supply Glass notice boards 2018-01-15 09:00 GL1180423A
Supply Trestle table and chairs 2018-01-15 12:00 GL1180424A
Supply Batteries and air filters 2018-01-18 11:00 GH11800322
Appointment of a panel of service provider for distribution of academic books to bursaries 2018-01-11 11:00 RFQ.07.12.17-3469
Supply and Deliver SMC Reed Switch D-Z73L and BMP1-032 Bracket for reed switch 2018-01-19 11:00 GH1180299A
Expression of interest on management and training of a Day-care centre at Service SETA. 2018-01-11 11:00 RFQ.07.12.17-3468
Supply and Deliver Sika Flow Switch 2018-01-19 11:00 GH1180300A
Appointment of a service provider to supply and install hardware and software to manage and distribute content/information to various display media within the services seta 2018-01-12 11:00 Proc T483
Repairs to security lights and floodlights at Sarepta Sports Complex 2017-12-19 12:00 SB1180345A
Appointment of a security service provider to provide and/or maintain security guards services and armed response at Services SETA North West provincial office. 2018-01-12 11:00 Proc T482
Supply Display stands for artworks 2018-01-15 12:00 GL1800375A
Supply: Electrical - components 2018-01-18 11:00 GH11800323

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.