Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply: Industrial standard bolted shelving grey 2017-10-23 14:00 GE11800582
Supply & delivery of sand in the Drakenstein Area 2017-10-26 10:00 DIC0022926
Supply: 65mm c300 carbon/silicon/viton 2017-10-23 14:00 GE11800584
Supply: 8mm quick coupler 90degr connector 2017-10-23 14:00 GE11800585
Tenders are invited for the B and C SERVICE 2017-10-27 11:00 CSQ10171137
Tenders are invited for the Weeding of Flower Beds at Humewood 2017-10-27 11:00 CSQ10171144
Supply: Steel plate 2017-10-23 14:00 GE11800586
Tenders are invited for the Weeding of Flower Beds at Buffelsfontein and Commercial Road 2017-10-27 11:00 CSQ10171144
Tenders are invited for the Weeding of Flower Beds at Ibhayi area and Victoria Park 2017-10-27 11:00 CSQ10171144
Supply: Hydrostatic pressure transmitter 2017-10-23 14:00 GE11800587
Tenders are invited for the Weeding of Flower Beds at Settlers Freeway 2017-10-27 11:00 CSQ10171144
Tenders are invited for the Weeding of Flower Beds at Cape Road and St Georges Park 2017-10-27 11:00 CSQ10171144
Supply Rolamatic filters 1500 fibre gl 2017-10-26 14:00 GE11800588
Supply & install fire extinguishers 2017-10-25 12:00 SK11800149
Tenders are invited to provide Code 14 Drivers Training 2017-10-27 11:00 CSQ10171153
Supply: Valve 2017-10-25 14:00 GE11800590
Supply, deliver and install 42 INCH UV INK TUBE for HP5500 DESIGNJET(AO) PLOTTER 2017-10-27 11:00 CSQ10171147
Supply: Valve 2017-10-25 14:00 GE11800589
Provide monthly Media Monitoring Services for a period of 12 months 2017-10-27 11:00 CSQ10171152
Supply: 5 off 1730 x 1600 x 10mm bennox plates 2017-10-26 14:00 GE11800583

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.