Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply and Delivery of Notebooks, PC and Screen 2018-02-27 12:00 297/2017/18
Supply & Delivery of Borehole Maintainance Spares to Mopani District Municipality for 36mothns Multi-framework contract 2018-03-27 12:00 MDM 2017-055/1
Supply Electrical components 2018-03-01 11:00 GH11800433
General electrical domestic maintenance and minor construction work 2018-02-28 12:00 299/2017/18
Design, Provision and Management of a Wide Area Network for Hessequa Municipality 2018-04-06 12:00 HES-ICT 03/1718
Supply: Stay rods,spreaders and battery chargers 2018-03-01 11:00 GH11800435
Supply: Electrical components 2018-02-26 11:00 GH11800434
Supply: Tension cable display stands 2018-02-22 10:15 GL11800588
The supply of energy service goods for low income households 2018-02-26 12:00 GL1180546A
Supply: Cutlery and Crockery 2018-02-21 12:00 GL11800587
Procurement of Service Provider on a three (3) years Contract to profile application for advertised positions 2018-03-20 11:00 LDPWRI-HR/17005
Supply: Folding table and chairs 2018-02-26 12:00 GL11800586
Supply and Delivery of Sporting Equipment for Strandfontein AFC at Strandfontein Sports Ground 2018-02-26 12:00 GG11800721
Provision of Commercial Banking Services: All Provincial Departments 2018-03-08 11:00 TC/LP 19/ 2017
MBDA seeks to apoint a service provider for a 12 months period to provide sanitation services to the Athenaeum 2018-03-01 11:00 BDA0218522
Supply: Care packs 2018-02-26 12:00 GG11800730
Supply: meranti door frame 2018-02-26 12:00 GG11800718
Hire of portable chemical toilets mayoral event – Cape Town Games for older persons @ Green Point Athletics Stadium on 2 and 3 April 2018. 2018-03-02 09:00 SM11800378
MBDA seeks registered and accredited Tour Guide service providers to provide quotes for operating the tours at the Campanile 2018-02-28 11:00 BDA0218521
Metal TV cages required at Elsies River and Adriaanse Libraries. 2018-02-28 09:00 SM11800383

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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