Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Caterer and Kiosk operator for Pretoria NLSA Campus 2018-02-09 11:00 NLSA.CATERER&KIOSK 11/2017
Upgrading of toilets at Thusong Centre, Bella Vista 2017-12-21 12:00 08/2/15/66
Construction of three new, deep rural police stations: cluster 1(Huku,Ntamonde and Mdeni): Eastern Cape Province 2018-02-08 11:00 19/1/9/1/118TB(17)
Construction of three new, deep rural police stations: cluster 2(Tafalehashe, Mtombe and Tabase): Eastern Cape Province 2018-02-08 11:00 19/1/9/1/119TB(17)
Supply and delivery of Building Material 2017-12-14 12:00 REQ02852
Supply: Safety products 2017-12-15 10:00 GA11800242
Supply 5 x black City of Cape Town Trodat Printy S Date Stamp Ink dater complete stamp 75mm x 38mm 4726WRS (red casing) 2017-12-14 10:00 GM11800515
Supply Valves 2017-12-19 14:00 GE11800875
Replace a Fire Detection System at the Park Rynie Offices 2017-12-14 12:00 REQ2285
Hire venter trailers (750kg) 2017-12-18 09:00 WJ11800266
Hiring of office and storage containers for a period of one (1) year from date of appointment 2017-12-18 12:00 FIN019/2017
Hire venter trailers (1000kg) 2017-12-18 09:00 WJ11800267
Refill of gas cylinders for a period of one (1) year from date of appointment 2017-12-18 12:00 BA034/2017
Supply and deliver Tools & Equipment 2017-12-19 11:00 GQ12171661
Supply Pre-printed stock stationery- assorted 2017-12-18 11:00 GM11800512
Calibration of RKI gas monitor SANAS approved 2017-12-18 12:00 SK11800212
Supply and deliver Tattle Tape for Paperback lending -DS-B2-N Double Sided Strips 2017-12-19 11:00 GQ12171660
Sup[ply: Medical supplies 2017-12-18 15:00 GF11800528
Supply and deliver Tattle Tape for CD,DCD 2 strips.3M or approved equal 2017-12-19 11:00 GQ12171660
To perform electrical and associated works for a period of three (3) years 2018-02-14 12:00 T 52/2017/18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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