Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Request for Quote (RFQ)

According to the Government's eTenders portal (http://www.etenders.gov.za) the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.
The Supply Chain Management Unit works with the Customer to:

  • Clearly describe the problem;
  • Solicit external expertise regarding how to solve the problem;
  • Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.

Normally a formal quotation will be for goods or services with a value of between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website www.how2tender.com to find out more and to register. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
ZNTD 03910W: WIMS 063652: Kwazulu-Natal: Department of Education: KwaDukuza: Embuyeni Primary School:Water and Sanitation: Phase 3 2019-06-21 11:00 ZNTD 03910W
ZNTD 03832W: WIMS 063756: Kwazulu-Natal: Department of Education: Stanger: Ndukende Secondary School: Water and Sanitation: Phase 3 2019-06-21 11:00 ZNTD 03832W
ZNTD 03885W: WIMS 063662: Kwazulu-Natal: Department of Education: Ndwedwe: Nhlangakazi Primary School: Water and Sanitation: Phase 3 2019-06-21 11:00 ZNTD 03885W
ZNTD 04522W: WIMS 068948: Kwazulu-Natal: Department of Education: Inanda: Nyoni Primary School: Storm Damage Disaster programme: Phase 16 2019-06-24 11:00 ZNTD 04522W
ZNTD 03872W: WIMS 063741: Kwazulu-Natal: Department of Education: Durban: Shembe Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03872W
ZNTD 04106W: WIMS 065337: Kwazulu-Natal: Department of Education: Dalton: Qalakahle High School: Water and Sanitation: Phase 3. 2019-06-20 11:00 ZNTD 04106W
Request for Internal Audit and Risk Management Services at the National Department of Health (Ndoh) Inclunding It’s Trading Entity (Compensation Commissioner for Occupational Diseases (Ccod)/ Medical Bureau for Occupational Diseases (Mbod) with Suitable Auditing and Accounting Service Provider 2019-05-27 11:00 NDOH 02/ 2019- 2020
Tenders are hereby invited for the supply & delivery pipe fitter hand tools. 2019-06-03 11:00 WCC- PIPE FIT HAND TOOLS- 2019
ZNTD 03944W: WIMS 063518: Kwazulu-Natal: Department of Education: Tongaat: Qhubakahle Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03944W
ZNTD 03884W: WIMS 063945: Kwazulu-Natal: Department of Education: Kwamashu: Sakhisizwe High School: Water and Sanitation: Phase 3. 2019-06-20 11:00 ZNTD 03884W
ZNTD 03871W: WIMS 063903: Kwazulu-Natal: Department of Education: Ndwedwe: Sukhumuzi Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03871W
ZNTD 03858W: WIMS 063917: Kwazulu-Natal: Department of Education: Stanger: Nsongansonga Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03858W
ZNTD 03894W: WIMS 063663: Kwazulu-Natal: Department of Education: Ndwedwe: Ntathakusa Primary School: Water and Sanitation: Phase 3 2019-06-21 11:00 ZNTD 03894W
Appointment of a Service Provide to Provide Additional Licenses for Addm Discovery Application, Maintenance and Support with Professional Services for a Period of Three (3) years 2019-06-07 11:00 RFB 1944/ 2019
Supply of hardware support and license renewals for the F5 Load Balancers used at the Government Pensions Administration Agency for a period of thirty-six (36) months 2019-06-07 11:00 RFB 1927/ 2019
Renewal of OpenText Content Server (EDMS) software, Contract Management, Electronic Signature, OpenText Everywhere, Tempo Social and Tempo Box licenses including maintenance and support for a period of three (3) years 2019-06-07 11:00 RFB 1932/ 2019
Appointment of a service provider for the Supply, Installation and Configuration of an Enterprise AV (anti-virus) Solution for the Gauteng Department of Education (GDE) schools with maintenance and support for a period of three (3) years” 2019-06-07 11:00 RFB 1931/ 2019
SANParks invite prospective bidders to submit offers for Black Rhino 2019-06-06 11:00 BRS- 001- 2019
Procurement of an Asset Management Company from date of appointment until 31 March 2020. 2019-06-07 11:00 RFP/ SASSETA/ 201819134/ 1
Appointment of experienced Service Providers with a verifiable track record and accredited for the delivery of a range of skills programmes, across the Northern Cape province in various localities 2019-06-06 11:00 NCEDA19/ 01

Pages

Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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