Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply and deliver Hemocue HB 301+ Test strips. 2017-11-03 11:00 MH359/ 17/ 18
Major service To Stationery Diesel Generators complete x 2 2017-10-27 11:00 ZNQ75- 17- 18
Major service to Theatre, GOPD, Ward 6A & Casualty Lights Complete 2017-10-27 11:00 ZNQ79- 17- 18
Major Service to Calorifiers and Heat Pump complete x 4 Units 2017-10-27 11:00 ZNQ78- 17- 18
Supply of 4 Drawer Filling Cabinet Steel 2017-11-20 11:00 ZNQ- 21- 08- 17/ 18
Supply of Economy Staff Chairs with Arms, 2017-11-20 11:00 ZNQ- 18- 08- 17/ 18
Servicing of Mortuary Equipment x 1 2017-11-17 11:00 ZNQ108/ 17/ 18
Servicing of Sewer Substation Plant x1 2017-11-17 11:00 ZNQ112/ 17/ 18
Servicing of Sprinkler System x 1 2017-11-17 11:00 ZNQ105/ 17/ 18
Servicing of Vacuum Plant x1 2017-11-17 11:00 ZNQ109/ 17/ 18
Contract for a period of 6 months - Cleaning of building and offices at KwaDukuza Mortuary - 2 cleaners required 2017-10-31 11:00 ZNQ211/ 17/ 18
Contract for a period of 12 months - pest control services at KwaDukuza Mortuary as per specification 2017-10-31 11:00 ZNQ221/ 17/ 18
Contract for a period of 12 months - pest control services at KwaDukuza Mortuary as per specification 2017-10-31 11:00 ZNQ222/ 17/ 18
Contract for 6 months period - Cleaning of Building and Offices at Ilembe EMS Bases x 5 - 1 cleaner per base 2017-10-31 11:00 ZNQ209/ 17/ 18
Contract for 6 months period - Cleaning of Building and Offices at ILembe Health District Office - 3 cleaners required 2017-10-31 11:00 ZNQ210/ 17/ 18
Major Servicing of Cold Rooms Chiller Units, Cabinets and Trays at North and South Wing Morturies 2017-11-03 11:00 ZNQ 650 OF 2017/ 18
Supply carpentry material (list attached on document) 2017-10-31 11:00 312/ 17- 18
Supply painting material (list attached on document) 2017-10-31 11:00 311/ 17- 18
Service for pest control for 12 months. 2017-10-31 11:00 ZNQ596/ 17
Supply lawn mower electrical (16 units) 2017-10-31 11:00 310/ 17- 18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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