Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website to find out more.

Title Closing Date Tender No.
Supply, deliver and install steel shelving, Cape Town Area. 2018-03-26 12:00 GL11800656
Tender for the general maintenance of cemeteries in regions 1, 2, 3, 4, 5, 6 and 7 in cemeteries of the City of Tshwane, as and when required: three year period. 2018-04-24 10:00 ROC 12-2017/18
Supply: Fabric and Glass Screen Office 2018-03-26 12:00 GL11800657
Supply and deliver office furniture for BCMM Economic Development & Agencies Directorate for the coordinators and boardroom table with chairs 2018-03-26 12:00 RFQ/LED/2017-18/375
Supply and deliver of A0 Designjet Plotter 2018-03-26 12:00 RFQ/ICT/2017-18/373
Supply and deliver of 11 x All In One computers for Fire Department1 2018-03-26 12:00 RFQ/ICT/2017-18/372
Request for Bid for Travel Management Services for the National Health Laboratory Service (NHLS) for a period of three (3) years. 2018-04-23 11:00 RFB 033/17-18
Supply and fitment of two batteries to two forklifts at the BCMM Market 2018-03-26 12:00 RFQ/FPM/2017-18/371
Appointment of contractor for the repairs and renovations of Makuya Police Station in Limpopo Province. 2018-04-24 11:00 19/1/9/1/173TB(17)
Supply and installation of 55 inch LED monitoring screens for BCMM 2018-03-26 12:00 RFQ/ICT/2017-18/369
Appointment of contractor for the repairs and renovations of Zaaiplaas Police Station in Limpopo province. 2018-04-24 11:00 19/1/9/1/174TB(17)
Appointment of a service provider to provide Web and Email security gateway hardware, license and support to the NPA. 2018-04-24 11:00 29-17/18
Request for service providers for the interments/cremations of one hundred (100) paupers and unclaimed bodies 2018-03-26 12:00 RFQ/HPS/2017-18/368
Supply and delivery of 3 (three) heavy duty pedestrian roller trailers – Coastal District, Roads and Stormwater Department 2018-03-26 12:00 RFQ/RSD/2017-18/367
Maintenance of automatic sliding doors at O.R. Tambo International Airport. 2018-04-25 12:00 ORT172/2018
Training of 500 BCMM ward committees in: 1. Communication skills 2. Report writing & minute taking 2018-03-26 12:00 (RE-AD) RFQ/DHR/2017-18/334
Supply and delivery of transmission poles for the period of 36 months. 2018-05-04 12:00 T208/03/08/SDTP
The acquisition of IT services and skills to Government for a period of three (03) years 2018-04-11 11:00 RFB 2014/2017
Reseller phase for the provision of servers, storage, related equipment and services to government for a period of three (03) years. 2018-05-11 11:00 RFB 2013/2017
Consultancy Services to Conduct An Assessment and preparation of contracts for the Call for Proposals for African Union Research Grants II" 2018-04-20 15:00 AUC/HRST/C/336


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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