Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Request for Quote (RFQ)

According to the Government's eTenders portal (http://www.etenders.gov.za) the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.
The Supply Chain Management Unit works with the Customer to:

  • Clearly describe the problem;
  • Solicit external expertise regarding how to solve the problem;
  • Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.

Normally a formal quotation will be for goods or services with a value of between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website www.how2tender.com to find out more and to register. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Delivery of one dining/kitchen unit and eight(8) sleeper units of new park-homes at the Hartrao Site in Krugersdorp over a one year contract 2019-02-14 11:00 NRF/ SARAO HART 02/ 2018- 19
Procurement of a service provider for the South African Platinum Group Metals Industry Roadmap (SAPGMIR) 2019-02-15 12:00 MTK 18/ 2018
Supply and delivery of Amenities [As and when required] to various EKZNW resorts for a period of 3 years. 2019-02-15 11:00 EKZNW 03/ 2019
Supply and delivery of Cutlery [As and when required] to various EKZNW resorts for a period of 3 years. 2019-02-15 11:00 EKZNW 02/ 2019
Provision of CCTV System Upgrade at Head Office and D Block 2019-02-15 11:00 ZNB0005/ 18T
Supply of Teabags, Milk, Sugar and Coffee for 36 months 2019-02-06 11:00 ZNB0008/ 18T
Provision of Security Services at Livingstone Tertiary Hospital site, Provincial Hospital site, Protea Flats site and Park Drive Flats in the Eastern Cape Department of Health for a period of 36 months. 2019-02-25 11:00 SCMU3- 18/ 19- 0462- LDH
GCIS media monitoring search platform 2019-02-11 11:00 RFB 010 2018 2019
Printing and dispatching of Vukúzenzele Government Newspaper 2019-02-11 11:00 RFB 008 2018 2019
Printing and dispatching of the braille version of Vukúzenzele Government Newspaper 2019-02-11 11:00 RFB 009 2018 2019
Supply and Delivery of HF Manpack Radio and Vehicle Kit for Joint Operational Headquarters. (Proqurement Plan Number: DOD PROC PLAN 18-19/092). 2019-02-20 11:00 CPSC- B- COR- 045- 2018
Supply and Delivery of Portable Radio and UHF Trunking Repeaters for Joint Operational Headquarters. (Proqurement Plan Number: DOD PROC PLAN 18-19/085). 2019-02-20 11:00 CPSC- B- COR- 044- 2018
The Establishment of a Panel of Service Providers for the ICT Network Infrastructure Products and Services to the Department of Defence (Free State) for a Period of Three (03) Years. (Proqurement Plan Number: DOD PROC PLAN 18-19/CMIS/469). 2019-02-19 11:00 CPSC- B- PC- 051- 2018
Supply, Delivery and Installation Block Line Boring Machine for Regional Workshop Gauteng. (Proqurement Plan Number: DOD PROC PLAN 18-19/SA ARMY/173). 2019-02-18 11:00 CPSC- B- G- 162- 2018
Appointment of a Panel of Suppliers for ICT Business Continuity Management and ICT Disaster Recovery Management Training for the Department of Defence over a period of thirty six (36) months. 2019-02-11 11:00 RFB 1873- 2018
Supply and Delivery of 3 x Eddy Current Flaw Detector Machine with Operational Functions: Signal Calibration in Freeze Mode, Real Time Reading, Application Section, All-In-One Display, PowerLink Probe Support, Conductivity and Coating Thickness Measurement and Rotary Scanner. 2019-02-11 11:00 SPU/ B/ 1 ASU/ 051/ 18
Supply and delivery of Coal peas to Various Management areas for a period of 12 months 2019-02-18 11:00 KZN 13/ 2018
Supply and delivery of workshop equipment and machinery to Pietermaritzburg Management area 2019-02-18 11:00 KZN 08/ 2018
Supply and delivery of a tractor to Waterval Management area 2019-02-18 11:00 KZN 07/ 2018
Upgrading of dairy parlour and automatic milking machine, including milk cooling tank and pasteurizers: Period - once off 2019-02-18 11:00 KZN 06/ 2018

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10 Features of a good Joint Venture Agreement

By W van Rooyen

www.howtotender.co.za

A Joint Ventures is a good business idea to compete for tenders if one does not have all the necessary expertise that are required from a specific tender. The thing to remember though is that you must have a solid Joint Venture Agreement in place for your Joint Venture. A good, rock solid Joint Venture Agreement will protect the participants to the Joint Venture.

 Here are 10 features that any good Joint Venture Agreement... Read More

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