Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply and application of Herbicides within the MMM for a period of two years 2018-01-08 11:30 MMM/BID 441: 2017/2018
Provision of electrical consumables, supply and delivery for a period of two (2) years 2018-01-23 12:00 395/08/12/2017
Supply and delivery of compression tube fittings to PetroSA Mossel Bay 2018-01-26 16:00 CTT16894
Supply and delivery of Maintenance Equipment for period of two years 2018-01-09 11:30 MMM/BID 404(A): 2017/2018
Supply and delivery of 600 grocery hampers 2017-12-21 12:00 8/2/5/8-2017
Constuction of Parkhome at Kendal 2018-01-04 11:00 OLT1087125
The Design, Manufacture, Supply and Commissioning of an Exhaust Valve Testing Facility for the Armscor Dockyard in Simon's Town. 2018-01-03 11:00 ARMD/21/17
Provision of security services 2018-01-12 12:00 KMLM2018-013
Training of ward committees and councillors on office administration and minute taking 2017-12-20 16:00 MBIZLM/12/12/2017TOWC
Construction of Mdeni community all with a with a CIDB Grading of 4 GB or Higher 2018-01-15 12:00 066/2017/18
Construction of Mdeni community all with a with a CIDB Grading of 4 GB or Higher 2018-01-15 12:00 066/2017/18
Construction of Nkwalweni to Zilinyama Access road with a CIDB Grading of 5 CE or Higher 2018-01-17 12:00 067/2017/18
Appointment of a Services provider for the maintenance of Abattor to Amendu Road with a CIDB Grading of 4 CE or Higher 2018-01-17 12:00 065/2017/18
Supply and delivery of thinkcentre tiny 90W adapter – slim tip (South Africa ac power adapter) P/N:4X20E75147 2017-12-19 11:00 GK1180342A
Supply and delivery of 1X thinkpad EM7455 4G LTE mobile broadband P/N:4XC0M95181 2017-12-19 11:00 GK1180279A
Supply: Pvc vinyl wristband 2017-12-22 12:00 GL11800456
Supply: 80 each x hypochlorite;tablet 2017-12-21 16:00 GC11800399
Supply Spirits;Methylated Ethyl;20L 2017-12-18 16:00 GC11800400
Medupi Power Station – Implementation of hard landscape and irrigation installation 2018-01-18 10:00 ERI/2017/CS/78
Provision of Web –based on-Line Electronic Deeds, Cips and Credit Search Service for a period Ending 30 June 2018 2017-12-18 11:00 278150

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.