Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website to find out more.

Title Closing Date Tender No.
Supply & Delivery of Double Hinge Stormwater Grate as per Drawing Psle 3/3. 2018-06-22 11:00 GQ06181826
Tenders are invited for the: Daniëlskuil: Construction of Solid Waste Disposal Site 2018-07-13 12:00 INFRA/CE/2463/2018
Supply & Delivery of Double Frame as per Drawing Psle 2/2. 2018-06-22 11:00 GQ06181826
Supply & Delivery of Pre-Cast Frame Beams as per drawing Psle 2/1 2018-06-22 11:00 GQ06181826
Supply & Delivery of Pre-Cast Cantilever Beams as per Drawing Psle 2/1. 2018-06-22 11:00 GQ06181826
For the marking and monitoring of livestock on behalf of land bank for a period of three years. 2018-07-06 11:00 T09/06/18
Supply & Delivery of Pre-Cast Support Beam C as per Drawing Psle 1 2018-06-22 11:00 GQ06181826
Expression of interest: Panel of professional service providers. 2018-07-06 12:00 JGDM 2017/18 - 039
Tenders are invited for the Manufacturing of Steelworks at Empumalanga Primary school 2018-06-26 11:00 CSQ06181331
ICT Infrastructure-Data Cabling. 2018-07-06 12:00 RFP 01/2018
Supply & deliver Soft Well Padded Safety Shoes as per quotelist. 2018-06-22 11:00 GQ06181824
Request for proposals for internal audit. 2018-07-06 16:00 NCT-IA-4/3/2/2/8-2018/19
Provision of PBX services to Water Research Commission for a period of three (3) years. 2018-07-09 11:00 WRC-001-18/19
Provision of professional services for the review and update of the Spatial Development Framework (2014) of the West Coast District Municipality. 2018-07-16 12:00 WDM 23/2018
Provision of Catering services at Boekenhoutkloof Traffic College for a period of 12 months with an option to extend for another 12 months. 2018-07-09 11:00 RTMC BID 07/2018/19
Consulting Services Needed for Business Impact Analyisis and ICT Governance Framework Review 2018-06-25 12:00 6/5/2/220
The removal of illegal electricity connections in Midvaal Local Municipality on an and as when required basis from date of appointment to 30 June 2021. 2018-07-10 10:00 8/2/2/216RE (2018-2021)
Hire of Mobile Chemical Toilets for Roads Department at Vanrhynsdrop- Urlonskraal and Moorreesburg Area 2018-06-25 12:00 6/5/2/270
Port Engineering - Roads Upgrade (MPT & Flemming Street). 2018-07-10 12:00 PEH 142/VB
Supply and Delivery of the following Pipes and Fittings as Specified 2018-06-21 12:00 ZDMQ 0184/06/2018 (Re-advert)


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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