Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Request for Quote (RFQ)

According to the Government's eTenders portal (http://www.etenders.gov.za) the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.
The Supply Chain Management Unit works with the Customer to:

  • Clearly describe the problem;
  • Solicit external expertise regarding how to solve the problem;
  • Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.

Normally a formal quotation will be for goods or services with a value of between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website www.how2tender.com to find out more and to register. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Provision and Installation of Multifunctional Printers to the Various Administrative Offices in the West Coast District Municipality 2018-09-21 12:00 WDM 26/2018
Engineer, supply, deliver, and install 2 x new 6.6 kV Ring Main Units (4 way) to the Camden Ash Handling Plant. 2018-09-03 10:00 MPGXC005293
Supply and delivery of Flammable Liquids Storage Cabinets at Roads Workshop Moorreesburg 2018-08-24 12:00 6/5/2/383
Training Course for Conflict Resolution and Negotiation Skills 2018-08-27 12:00 6/5/2/111
Supply and Delivery of Pharmaceutical Grade Reagent Kits. 2018-09-03 11:00 iThemba LABS - RFQ/2018/19:80
Appointment of service provider for the Heights Training. 2018-09-03 12:00 RFQ/HO/03/2018
Groceries and General Supplies 2018-08-23 14:00 PNQ1 GROCERIES AND GENERAL SUPPLIES 3
Repair and maintenance work to air-conditioning system at Johannesburg Central area on an “as and when” required basis for a period of three (3) years. 2018-09-04 10:00 RFQ SIM 18005 CIDB.
Supply and delivery of handheld UHF Trunking portable radios. 2018-09-04 10:00 PTH/54412
Supply and provision of cleaning services at Elandsfontein for a period of two years. 2018-09-04 10:00 CRAC-ELF-27368
Supply: Trousers & jackets 2018-08-30 10:00 GA11900170
Supply: Deposit pad 2018-08-24 11:00 GM11900119
Condition Assessment and Testing of high voltage silicone insulators. 2018-08-29 14:00 SH11900012
Supply brush cotton twill peak cap 2018-08-28 10:00 GA11900167
Request for Professional Services to Submit a Feasibility Report: Future Development : Portion of Erf 2, Robertson also known as over-Het-Roodezand / Bulida Gronde 2018-09-07 12:00 T43/2018
Supply: Badges: law enforcement id shields with name. 2018-08-30 10:00 GA11900169
Rental of Chemical Toilets on an Adhoc Basis for the Provision of Basic Sanitary Services within the Langeberg Municipality for a period ending 30 June 2021 2018-09-21 12:00 45/2018
Supply and delivery of hardware. 2018-08-23 11:00 GK1190043A
Supply: Medical supplies 2018-08-23 15:00 GF11900117
The MBDA invites suitably qualified service providers to provide Sanitary Services at the The Science & Technology Centre for a 6 month period with the possibility of renewing it for a further 6 months, on a rental basis. 2018-08-28 11:00 BDA0818588

Pages

10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Follow the instructions in the bid document to register your interest with the purchasing agency. This important step will help keep you up to... Read More

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.