Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply paper towel - type: interfold 2017-12-15 15:00 GB118A0592
Hire of digger loader 2017-12-20 09:00 WJ11800280
Hire of digger loader 2017-12-20 09:00 WJ11800279
Cleaning services at transport management centre / disaster risk management buildings, City of Cape Town. 2017-12-20 12:00 SC11800080
Audit Services of NIM Projects 2017-12-17 12:00 43093
Provision of transaction advisory services to INSETA 2017-12-18 11:00 RFQ/2017/56
Supply Pre-printed stock stationery- book pediatric 2017-12-15 11:00 GM11800520
Hire of digger loader 2017-12-20 09:00 WJ11800281
The appointment of a service provider to conduct enumeration services for Komatiland Forests for a period of three (3) years 2018-01-25 11:00 RFB 072/2017
Construction Of Dakota Pilot Street 2018-01-25 12:00 164/2017
Construction Of Cessna Street 2018-01-25 11:00 165/2017
Bid for the supply and delivery of 6 cubic metre skip bins for Midvaal Local Municipality 2018-01-26 10:00 8/2/4/121
Request for Proposals for the Appointment of a Service Provider to Assist with the Insurance Broking Service for I’ts Requirements in Respect of I’tsshort Term Insurance Portfolio (Non – Motor) 2018-01-25 10:30 A748
Supply Plants 2018-01-12 16:00 GC11800395
Supply and deliver liquid petroleum gas 2017-12-15 16:00 GC11800396
Bid for the supply and delivery of uniform and protective clothing for the Waste and Environmental Management Section of Midvaal Local Municipality. 2018-01-26 10:00 8/2/4/122
Construction of Luthuthu Community Hall with a CIDB Grading of 4 GB or Highe 2018-01-15 12:00 068/2017/18
Construction Of Mkhuhlu & Mthonjaneni Streets 2018-01-26 11:00 161/2017
Supply & delivery of PE 100 class HDPE pipes & fittings 2018-01-30 10:00 SAZ RME 3001/2017
Travel Agency Services from date of Award to 30 December 2018 2017-12-14 12:00 6/5/2/350

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.