Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Request for Quote (RFQ)

According to the Government's eTenders portal (http://www.etenders.gov.za) the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.
The Supply Chain Management Unit works with the Customer to:

  • Clearly describe the problem;
  • Solicit external expertise regarding how to solve the problem;
  • Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.

Normally a formal quotation will be for goods or services with a value of between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website www.how2tender.com to find out more and to register. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Paving of internal streets at Matsikitsane Phase 1B 2019-08-20 12:00 MIG/MP1682/RST/18/19
Paving of internal streets at Dwarsloop Phase 1B 2019-08-21 12:00 MIG/MP1680/RST/18/19
Paving of internal streets at Majembeni Village in Shatale Region Phase 7B 2019-08-21 12:00 MIG/MP/1711/18/18
Paving of internal streets at Agincourt 1B 2019-08-21 12:00 MIG/MP1681/RST/18/19
Paving of internal streets at Kildare 2019-08-22 12:00 MIG/MP1681/RST/18/19
Upgrading of internal streets at Acornhoek 2019-08-22 12:00 MIG/MP/1686/RST/18/19
Provision of waste management services to Denel SOC Ltd for a period of three (3) years 2019-08-14 12:00 DEN412/05/02/2019
Construction of the Archive and Academic Building at University of Mpumalanga 2019-09-03 12:00 NIT0070
Experienced traffic management service providers are invited to submit proposals for the traffic management system for the period of 3 (three) years. 2019-08-30 12:00 LIM473/traffic-management/19/20/003
Waterberg District Municipality Building Repairs and Maintenance 2019-08-20 11:00 WDM/2019/20-01
Supply, delivery and installation of shacks for the period of three (03) years. 2019-08-30 12:00 LIM473/shelters/ 19/20/002
Landscaping Services 2019-08-12 14:00 MAJV/ P14398/028
Consultancy service to develop an accountability framework for the CARMMA campaign 2019-08-06 15:00 AUC/DSA/C/012
Supply, delivery, installation and commissioning outdoor soundproof emergency standby generators including electrical installation at Goldfields Tosa and Welkom Campus. 2019-08-16 10:00 GTVETC/06/2019
Reinsurance Broking Services 2019-08-05 12:00 2019/19
Provision of IT equipment 2019-07-24 13:00 EWSETA/RFQ/24/2019
Provision for supply and installation of network cable 2019-07-29 13:00 EWSETA/RFQ/25/2019
Bids are hereby invited for the provision of electronic works maintenance – CCTV 2019-08-20 14:00 382-QAS-05-TEN-907467
Leasing of office accommodation for the Northern Cape Regional office preferably Kimberley, in a Central Business District(CBD) or surrounding areas for a period of 5 years with an option to renew for a further 5 years 2019-08-16 11:00 ICASA 12/ 2019
Fort Beaufort Prison: Minor Repairs & Renovations 2019-08-13 11:00 PE10/ 2019

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8 things you must know about Joint Ventures

By Werner van Rooyen

31 January 2019

One of the most popular types of business arrangements that are being used by South Africans, in the Tender environment, is Joint Ventures.

There are eight things that you must know about Joint Ventures:

  1. Definition

A Joint Venture is a strategic cooperation where two or... Read More

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