Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply and deliver NOZZLE type Enz-pointed long 1 2018-02-23 11:00 GQ02181688
Supply insulators and time switches 2018-02-20 11:00 GH11800421
IBM MQ processor value unit (PVU) annual software subscription and support renewal, IBM MQ idle standby processor value unit (PVU) annual software subscription and support renewal. 2018-02-27 12:00 SH11800106
Pest Disinfestation and Rodent Control Services at the Strand street concourse, Wale street complex and Gallows Hill Traffic Department. 2018-02-20 12:00 SC11800036
Provision of a service provider to Facilitate Conflict Resolution Training. 2018-02-23 14:00 SL11800151
Repairs to Nurses Call System 2018-03-15 11:00 ZNB 111- 17/ 18
Provision of a service provider to facilitate basic supervisory training. 2018-02-23 14:00 SL11800152
Learner Transport Route T020 - From Haaskraal, Was Farm, Grens Farm, Bonathaba/ Kooldrift, Botmansdrift, Brakfontein Residential Homes Turn Off, Vlakkenheuwel Residential Homes and Koornlandsdrift to Rondeheuwel Primary School. 2018-03-09 11:00 B/ WCED 2435/ 18
Supply and deliver Bandage P.O.P 150 mm x 3.5m. 2018-03-02 11:00 ZNQ: 1120/ 17- 18
Learner Transport Route T570 - From Mooi-Uitsig (Bettiesbaai), Overhills Taxi Rank (Mthimkhuli Village) and Kleinmond Clinic/Shop to Hawston and Qhayiya Secondary Schools and Lukhanyo and Zwelihle Primary Schools 2018-03-09 11:00 B/ WCED 2434/ 18
Supply suture vicryl v359g 1 4metric 90cm CT plus 40mm 1/2 as per specification 2018-03-12 11:00 ZNQ 1086/ 17- 18
Pest Control at various Libraries across the City of Cape Town 2018-02-26 09:00 SM11800380
Maintenance and Repair of Fire Fighting and related equipment for a three (03) year contract period -SA Navy Western Cape Province 2018-04-11 11:00 SPSC- B- 047- 2017
Supply suture vicryl V486g 1 4metric 90cm 1/2 reverse cutting as per specification 2018-03-12 11:00 ZNQ 1087/ 17- 18
To carry out servicing of medical gas points, gas lines and equipment and vacuum pumps at Ntabamhlophe Clinic and Estcourt District Hospital, North and South Wing 2018-03-02 11:00 ZNQ 891 OF 2017/ 18
High Blast Compressor Trailer Type as per Specification 2018-03-15 11:00 SPSC- B- 044- 2017
Supply Bandage Porous Elastic Adhesive Size: 100mm x 3m QTY: 100 doz Size: 75mm x 3m QTY: 100 doz 2018-02-23 11:00 ZNQ 325 / 17- 18
Cherry Picker battery operated trailer type as per Specification 2018-03-14 11:00 SPSC- B- 043- 2017
Supply Mission HB Test Strips (25 strips/bottle) 2018-02-23 11:00 ZNQ 324 / 17- 18
Proposed cipp lining of 160mm diameter sewer main in Prima Avenue and Camps Bay Drive, Camps Bay. 2018-03-05 12:00 SK1180231A

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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