Database supplier registration
By Werner van Rooyen
14 July 2014
I often wonder what the use is to register as a supplier on a supplier database of Organs of State. I mean to say, I have registered with more Organs of State than I can remember and I really can`t say that me or the companies I have registered have received any work from these Organs of State purely on the basis of our registration.
Sometimes I wonder what the main purpose for registering is and do enterprises actually get any business from Organs of State solely on it registration on the database? Or is the fact that you must register just another point that needs to be ticked in the procurement policy or process? I do not have the answers. All I know is that you have to register.
My advice is to register as often as possible. I know it can be time consuming but rather be on the database and stand a change of getting business than not being on the database and not getting any business.
database registration is in any case fairly easy to do and it does not require all the paperwork that goes into a Tender response or a Request for Proposal. It usually requires only the basic information of your business, a tax clearance certificate as well as a B-BBEE certificate and some other documents such as your Company profile, share certificates and Identity documents. You will also find a Declaration of interest that needs to be signed.
What is disturbing is that not all Supplier database registration forms keep up with the new laws of the Country. You will find that some of these registration forms still ask questions that are based on the old BEE Codes of 2003. Not to even mention that the Codes have changed in 2007 and in 2013 again! My advice is to make the Organ of State aware of this and to attach your current B-BBEE certificate to the forms.
To conclude it might feel that to register is unnecessary but I strongly suggest that you register on each and every database - you just never know what business will flow your way because of the registration.
For this and other advice on the tender process please visit our website at www.how2tender.com. There you will find all the necessary information, guidelines and documents you will need to respond to a tender correctly and accurately.
Until the next time - happy tendering.