Issue Date: 
Monday, June 30, 2014

Composition of Tender documents

By Werner van Rooyen

www.how2tender.com

30 June 2014

I had the privilege to respond to a Request for Proposal document last week. The Request for Proposal was for a State Owned Company. One thing that has bothered me frequently is how bad Tender and Request for Proposal documents are compiled. This Request for Proposal that I did last week was no exception.

I sometimes get the idea that the people (or person) that compiles these tender documents do not know exactly how to do it. Sometimes it seems like they had copy and paste a previous document that is more or less the same as their tender. The reason I`m saying this is because there are forms in the Tender document that is not at all applicable to the Tender that one has to respond to. This is confusing for the Responder. You as the Responder to the Tender is already nervous and unsure and putting unnecessary forms into the tender document are not helping ones` cause.

Another obvious mistake that I have come across is where the Organ of State request normal BEE information and not B-BBEE information. What is the difference you ask? It is where they ask the Responder to state the Equity Ownership of the Enterprise that is responding to the tender. They also neglect to ask for your B-BBEE certificate. In 2007 the new Broad-Based Black Economic Empowerment Act came into effect whereby an Enterprise is measured according its B-BBEE scorecard. Before the B-BBEE Act, Enterprises were measured on there Equity Ownership - the more equity black people had in an Enterprise, the more likely it was to win a tender. Because of the unfairness of this the Government changed Black Economic Empowerment to Broad-Based Black Economic Empowerment.

If you respond to a tender and you get these types of tender documents that are not compiled correctly I suggest the following:

  • Where you have to respond to forms that are not applicable to your business or to the product that you are bidding for, just draw a line through the document and say NOT APPLICABLE. A good example of this is the Standard Bidding Document 5 which deals with the National Industrial Participation Programme. The chances are very little that your SMME is going to have to comply with this form.
  • When you respond to a Tender or Request for Proposal you always attach your current B-BBEE certificate or your EME Letter form your Auditor. If the Tender Document requests any Equity figures I suggest you draw a line through it and refer the reader to your B-BBEE certificate.

If you have any other questions regarding the completion of Tender Documents go to our website at www.how2tender.com. There you will find all the necessary information, guidelines and documents you will need to respond to a tender correctly and accurately.

Until the next time - happy tendering.

Title Closing Date Tender No.
Colostomy Bags for infant x 20 Boxes 2018-10-26 11:00 ZNQ 426/ 2018
Colostomy Bags for new born x10 boxes 2018-10-26 11:00 ZNQ 373/ 2018
Safety Intravenous cannula with introducer needle and needle lock device 18G , 1.3 x 45mm , 100ml/Min ( 50/Box ) 2018-10-26 11:00 ZNQ 80- 2018/ 19
Supply, Install & Commission Three New Domestic Calorifiers as per specification. 2018-10-30 11:00 ZNQ NO.3072/ 09/ 18
Ent Ear Duckball Elevator Curved 2.2mm Blade, 14cm Length 2018-10-30 11:00 ZNQ NO.2474/ 08/ 18
Quik Fil Filling Adaper. 2018-10-30 11:00 ZNQ NO.2404/ 08/ 18
Mepitel Mesh Dressing With Safety Technology 20 X 31cm. 2018-10-30 11:00 ZNQ NO.1848/ 07/ 18
Glucometer Sticks For The Gluco Sure Autocode 2018-10-30 11:00 ZNQ NO.1805/ 07/ 18
Argyle Thoracic Catheter Drain 40fr 2018-10-30 11:00 ZNQ NO.734/ 05/ 18
Rendering, Manufacturing, Repairing, Fitting and Supplying of Aids for Orthotic and Prosthetic Services to Institutions in the Eden and Central Karoo District Under Western Cape Government the Department of Health for a three year Period 2018-11-16 11:00 WCGHCC031/ 1/ 2018
Ethibond Suture Gauge 5. 2018-10-30 11:00 PSH 373/ 1819
Fluid Administrative Giving Set - High Capacity 2018-10-30 11:00 PSH 856/ 1819
Intravenous Catheter (Cannula & Needle) 2018-10-30 11:00 PSH 672/ 1819
Feeds-Tpn Contracts For 3 Years 2018-10-30 11:00 PSH 962/ 1819
Surgiflo Haemostatic Matrix Plus Flexitip Size: 12ml Syringe 2018-10-30 11:00 PSH 829/ 1819
Intravenous Catheter (Cannula & Needle) 2018-10-30 11:00 PSH 957/ 1819
Surgical Stockings Small 2018-10-30 11:00 PSH 259/ 1819
Intravenous Catheter (Cannula & Needle). Size : 16g. 2018-10-30 11:00 PSH 671/ 1819
Butterfly Needle 18g -Neonate/Paeds. 2018-10-30 11:00 PSH 709/ 1819
Percutaneous Tracheostomy Kits Cuffed. 2018-10-30 11:00 PSH 625/ 1819

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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