Issue Date: 
Monday, June 13, 2016

Completing Standard Bidding Document 7

If  you have responded to a competitive bid or request for quotation you would have seen a Standard Bidding Document 7 (SBD 7) in the Government tender pack. This document is the official Contract that should be signed by both the successful bidder and the Government Entity that awards the tender. There are three different SBD 7 documents namely:

  • SBD 7.1 - Purchases of good/works;
  • SBD 7.2 - Rendering of services; and
  • SBD 7.3 - Sale of goods or works.

The confusion with this document is that you will always find it included in the official tender documents although it should only be completed and signed AFTER the tender (contract) has been has been awarded. In Practice Note Number SCM 1 of 2003 it clearly states that "the formal contract document (SBD7.1, 7.2 & 7.3) should not form part of the bidding documents issued to every prospective bidder, but should be made applicable only to the successful bidder after adjudication and award of the bid".

Should you come across one of these documents in the official tender document, our advice is to complete it as thoroughly as you can. Remember that there are two parts to this document - the Part 1 must be completed by you the bidder and Part 2 will be completed by the Purchasing Authority (the Government Entity) who has issued the competitive bid or request for quotation. Don't leave this document blank.

Lastly, always remember to initial each and every page of the official Government Tender Document - even Part 2 of the SBD 7 documents which should only be completed by the Purchasing Authority.

If you want to learn more about the Standard Bidding Documents (SBD forms) or the tender process in general ensure that you attend our "How-to-Tender" workshops presented Country wide. Visit www.how2tender.com to find out more.

Earn to learn

Title Closing Date Tender No.
Data Centre Maintenance and Repairs of Air Conditioning System 2017-12-07 11:00 RFP 129
Appointment of a service provider for assessment and valuation of the Legacy Rehabilitation liability cost 2017-12-08 11:00 ALEX RFP 4/2017/2018
Design, Provision and Management of a Wide Area Network for the Eden District Municipality 2017-12-08 11:00 E/04/17-18
Repair to Infrastructure in Tergniet – Stairs at Tidal Pool Kus Road 2017-12-08 12:00 49-17/18
Supply and delivery of tyres (one year contract). 2017-12-08 12:00 SCM/INFR13/2017/2018
Supply and Delivery of a Grader 2017-12-08 12:00 SCM/INFR12/2017/2018
Compilation of the 2017/2018 GRAP Compliant Financial Statements 2017-11-23 13:45 SCM/FS06/201/2018
Port Engineering - Smart Peoples Port Study 2017-12-12 12:00 PEH 135/VB
Port Engineering - Dredging of Small Craft Areas 2017-12-12 12:00 PEH 134/VB
Appointment of a suitable service provider for the training of 25 beneficiaries in basic bookeeping for a period of 12 months 2017-11-29 11:00 7Z - 35406
The construction of 50 sow piggery for Intandela multipurpose and project cooperative at Goodhome under Ntabamhlophe area in ward 14 of Inkosi Langalibalele Local Municipality under Uthukela District Municipality in the Kwazulu-Natal province 2017-12-14 11:00 SS-KZN 7/1/6/3 (642) 000R
Implementation of GRAP 12;16 and 17 assets register for a period of a period of three years 2018-01-02 12:00 SCM/FS05/2017/2018
Construction of Sewer Lines Tarka Mossel Bay 2018-01-12 12:00 45-17/18
Construction of the extension of Taung library 2018-01-02 12:00 SCM/SS06/2017/2018
Supply and delivery of Safety Clothing for the Langeberg Municipality, for the Period of 3 Consecutive Years 2017-12-08 12:00 T 32/2017
The Supply and delivery of 7 x Sealing End 132kv 400SQ CU of D2872 2018-01-23 13:00 DX 756
Supply, delivery and installation of Sewer Pumps Mandela Square Montagu 2017-12-01 12:00 TE 87/2017
Supply: Guard rail 2017-11-27 14:00 GE11800781
Supply Water distribution material 2017-11-30 16:00 GE11800782
Supply Bricks 2017-11-27 14:00 GE11800783

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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