Completing Standard Bidding Document 7
If you have responded to a competitive bid or request for quotation you would have seen a Standard Bidding Document 7 (SBD 7) in the Government tender pack. This document is the official Contract that should be signed by both the successful bidder and the Government Entity that awards the tender. There are three different SBD 7 documents namely:
- SBD 7.1 - Purchases of good/works;
- SBD 7.2 - Rendering of services; and
- SBD 7.3 - Sale of goods or works.
The confusion with this document is that you will always find it included in the official tender documents although it should only be completed and signed AFTER the tender (contract) has been has been awarded. In Practice Note Number SCM 1 of 2003 it clearly states that "the formal contract document (SBD7.1, 7.2 & 7.3) should not form part of the bidding documents issued to every prospective bidder, but should be made applicable only to the successful bidder after adjudication and award of the bid".
Should you come across one of these documents in the official tender document, our advice is to complete it as thoroughly as you can. Remember that there are two parts to this document - the Part 1 must be completed by you the bidder and Part 2 will be completed by the Purchasing Authority (the Government Entity) who has issued the competitive bid or request for quotation. Don't leave this document blank.
Lastly, always remember to initial each and every page of the official Government Tender Document - even Part 2 of the SBD 7 documents which should only be completed by the Purchasing Authority.
If you want to learn more about the Standard Bidding Documents (SBD forms) or the tender process in general ensure that you attend our "How-to-Tender" workshops presented Country wide. Visit www.how2tender.com to find out more.
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