Issue Date: 
Monday, January 12, 2015

Completing the invitation to bid document - SBD 1

By W van Rooyen

www.how2tender.com

12 January 2015

The first document that you will need to complete while doing your tender is the Invitation to Bid. Although this is a standard document, organs of state change the appearance to accommodate their details. You will find basic information of the tender in this document such as:

  • Tender number (in the document it is called the bid number)
  • Closing date and time
  • Delivery Address
  • Name of organ of state who`s tender it is
  • How the tender must be completed
  • Contact details of the person responsible for answering any queries

You must complete the document by filling in your details (either your own, if you are tendering in your own name, or, your company`s detail, if you are tendering in your company`s name). Be as thorough as possible. You will find by keeping your company`s letterhead and tax clearance close by; you can easily complete this document.

VERY IMPORTANT:

  1. Make sure you attach your tax clearance certificate.
  2. The section on B-BBEE - Make sure you tick the correct box. Remember to attach your B-BBEE Scorecard Certificate.

If you are the accredited representative in South Africa for the goods/services/works offered then you must supply proof of that. You or your company will have some kind of certificate certifying that you are an accredited representative. An accredited representative is someone such as an insurance financial advisor or a registered auditor or a registered debt collector and so forth.

Sign the document or, if you are not authorized to sign, obtain the signature from the correct person that is authorized to sign such as a director/member/shareholder.

The “Capacity under which this bid is signed” means - what is your title? Therefore, if you are the tender manager, you will indicate your capacity as such. If the director should sign, you fill in director.

The “Total bid price” is the total amount of your tender. Remember to state whether the amount includes VAT or not.

The “Total number of items offered” is just what is says. Count the items that you offer and fill it in here. If you provide a service, the recommendation would be that you fill in ONE here.

If you want to learn hoe to complete all the other Standard bidding documents please visit our website at www.how2tender.com. You will find our Tender Manual 2015 there - our Tender Manual 2015 guides you through the whole process of responding to a Tender or a Request for Proposal.

Happy tendering.

Title Closing Date Tender No.
Vacant land - old scrap metal site 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3C
Supply: Furniture 2018-09-27 12:00 GL11900254
Vacant Land - Gately (Erf no. 20436) 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3C
Supply and install ferric dosing station at Voelvlei Water Treatment Plant. 2018-10-05 12:00 SK11900114
Workshop adjacent to Dry dock 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3C
Land and face-brick building adjacent to Car Terminal 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3C
Land and building - Radio workshop 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3C
Appointment of a Civil Maintenance Contractor for a Period of three years. 2018-10-16 12:00 PLZ 17/2018
Land and building-Old dredging building 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3C
Heritage Houses 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3B
Cape Town Stadium two day catering(25 and 26 September 2018). 2018-09-21 10:00 SD11900231
Supply: Tools and equipment 2018-09-26 12:00 GD11900336
Supply: Clothing 2018-09-26 10:00 GA11900263
Supply: Tools and equipment 2018-09-26 12:00 GD11900339
Land and building - Old Shipyard 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3A
Supply & printing of no access notebooks Water & Sanitation Department. 2018-09-28 12:00 SK1190034A
Network Partner 2018-09-28 16:00 No Reference
Provision of a Talent Management Solution 2018-10-08 12:00 RFP GvdW-4601170/2018
Supply Tools and equipment 2018-09-21 12:00 GD11900341
Catering for Tourism Workshop. 2018-10-21 10:00 SD11900230

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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