Completing the invitation to bid document - SBD 1
By W van Rooyen
12 January 2015
The first document that you will need to complete while doing your tender is the Invitation to Bid. Although this is a standard document, organs of state change the appearance to accommodate their details. You will find basic information of the tender in this document such as:
- Tender number (in the document it is called the bid number)
- Closing date and time
- Delivery Address
- Name of organ of state who`s tender it is
- How the tender must be completed
- Contact details of the person responsible for answering any queries
You must complete the document by filling in your details (either your own, if you are tendering in your own name, or, your company`s detail, if you are tendering in your company`s name). Be as thorough as possible. You will find by keeping your company`s letterhead and tax clearance close by; you can easily complete this document.
- Make sure you attach your tax clearance certificate.
- The section on B-BBEE - Make sure you tick the correct box. Remember to attach your B-BBEE Scorecard Certificate.
If you are the accredited representative in South Africa for the goods/services/works offered then you must supply proof of that. You or your company will have some kind of certificate certifying that you are an accredited representative. An accredited representative is someone such as an insurance financial advisor or a registered auditor or a registered debt collector and so forth.
Sign the document or, if you are not authorized to sign, obtain the signature from the correct person that is authorized to sign such as a director/member/shareholder.
The “Capacity under which this bid is signed” means - what is your title? Therefore, if you are the tender manager, you will indicate your capacity as such. If the director should sign, you fill in director.
The “Total bid price” is the total amount of your tender. Remember to state whether the amount includes VAT or not.
The “Total number of items offered” is just what is says. Count the items that you offer and fill it in here. If you provide a service, the recommendation would be that you fill in ONE here.
If you want to learn hoe to complete all the other Standard bidding documents please visit our website at www.how2tender.com. You will find our Tender Manual 2015 there - our Tender Manual 2015 guides you through the whole process of responding to a Tender or a Request for Proposal.