Issue Date: 
Tuesday, April 19, 2016

Compiling your tender response

When responding to Private as well as Private Sector tenders, experience has taught that the system and steps explained below have worked the best. These are simple and easy to replicate and worth following when compiling your tender response.

1. In a normal tender response (not electronic), it is important to compile your tender documents in a neat, legible manner;

2. A well printed cover page gives the tender response a professional impression;

3. The cover page should indicate which tender you are responding to as well as your company information – this is for easy reference;

4. After the cover page follow with the original tender document received from the Purchasing Authority;

5. It is always good to insert some form of divider between the original tender document and all other documentation;

6. It is good practice to start your response with a covering letter. In this covering letter, which is addressed to the Purchasing Authority, mention the following:

6.1. The tender description and number;

6.2. The person responsible for the tender response;

6.3. And why your company is the best for the job – but remember to keep it short;

7. The covering letter is followed by the Index of your tender response documents. Ensure that you mark your tender response clearly. This can be done by using page numbers or dividers placed between each section of your response;

8. Directly after the Index the Pricing schedule should follow – Evaluation committees do not want to search frantically for your pricing schedule;

9. While Tax Clearance Certificates are still in play it should follow yoAnchorur Pricing Schedule;

10. Your certified copy of your B-BBEE Certificate or EME/QSE Affidavit is up next;

11. From here on in we recommend you follow the Purchasing Authority’s document and file your response according to their scope of work.

It is important to keep your compulsory documents together. Do not mix compulsory or additional documents with the Functionality response.

Last but not least – bind your tender response as one document. Following these easy steps will ensure that your tender response receives the necessary attention that it deserves.

Learn to earn

Attend a How-to-Tender workshop presented countrywide. Email werner@how2tender.com for more information.

www.how2tender.com

Title Closing Date Tender No.
Manual Blood Pressure Machine - Aneroid - 61 Units 2017-10-30 11:00 ZNQ 799 / 17- 18
Haemoglobin Metre - 47 Units 2017-10-30 11:00 ZNQ 800 / 17- 18
Supply and install Dcp 5 Kg Fire Extinguisher With Signage - 18 Units 2017-11-30 11:00 ZNQ 802 / 17- 18
Build Waste Area at Pholela Chc x Once Off 2017-10-31 11:00 130/ 17/ 18 PCHC
Supply and deliver domestic double door fridge metallic finish 170 L (16 units) 2017-11-01 11:00 ZNQ 212/ 2017/ 2018
Supply and deliver office desks with lockable drawers oak finish (04 desks) filling cabinet lockable steel (06 units) stationery cupboard with 4 drawer (03 units) t wo compartment locker (steel) for frame display (01 units 2017-11-01 11:00 ZNQ 213/ 2017/ 2018
Supply and deliver wardrobe double sided door with 3 drawer inside with centre mirror 135 cm width 2017-11-01 11:00 ZNQ 216/ 2017/ 2018
Supply and deliver double bed size (39 cm +28 cm x152 cm length )10 yrs guarantee (67 height &length) (specification on the document) 42 units 2017-11-01 11:00 ZNQ 317/ 2017/ 2018
Supply and deliver office chairs high back tilt swivel with armrest fabric maroon in colour (06 units) 2017-11-01 11:00 ZNQ 214/ 2017/ 2018
Supply and deliver vaccine fridge, lockable sliding door, maintains temperature for 72 hours after power failure (12 units) 2017-11-01 11:00 NKA 92/ 2017/ 2018
Supply and deliver two seater sofas leather finish ( 05 units) 2017-11-01 11:00 ZNQ 210/ 2017/ 2018
Supply and Install Bulk Filling Cabinet 2017-11-10 11:00 ZNQ 173/ 10/ 17
Supply of Office Furniture 2017-10-27 11:00 70/ 09/ 2017/ 18
Supply: 1 Unit -Food Waste Disposer/Macerator - 3hp 2.2kw - (Supply And Install) 2017-11-08 11:00 348/ 17
Window curtain rails : 6M X 8, 5B2 X 7, 5F X4 (specification attached) - Total = 19 2017-11-01 11:00 196/ 10/ 17
Window curtains colour blue: B x 68, C x 68,E x 68,H x 68,G ward x 36, D ward x 36 2017-11-01 11:00 199/ 10/ 17
Supply and deliver abdominal Swabs 450mm x370 mm x 6 Ply x 36g Large Abdominal Swabs Sterile x-Ray Detectable with Blue Loos Double Packaging Box of 48 Pkts 5’s Per Pouches 2017-11-03 11:00 ZNQ 704 OF 2017/ 18
Supply and deliver of Ventilator - Basic Transport 2017-10-27 11:00 ZNQ 626 OF 2017 / 18
Swabs Gauze Absorb Non Sterile 100mmx100mmx8ply X 2 000 Pkts Per Month For 6 Months. 2017-10-31 11:00 ZNQ02/ 17
Supply, Delivery, Installation, Demonstration and Commissioning of an Ultrasound Unit for use in Paarl Regional Hospital 2017-11-17 11:00 WCGHCC024/ 2017

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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