Issue Date: 
Tuesday, April 19, 2016

Compiling your tender response

When responding to Private as well as Private Sector tenders, experience has taught that the system and steps explained below have worked the best. These are simple and easy to replicate and worth following when compiling your tender response.

1. In a normal tender response (not electronic), it is important to compile your tender documents in a neat, legible manner;

2. A well printed cover page gives the tender response a professional impression;

3. The cover page should indicate which tender you are responding to as well as your company information – this is for easy reference;

4. After the cover page follow with the original tender document received from the Purchasing Authority;

5. It is always good to insert some form of divider between the original tender document and all other documentation;

6. It is good practice to start your response with a covering letter. In this covering letter, which is addressed to the Purchasing Authority, mention the following:

6.1. The tender description and number;

6.2. The person responsible for the tender response;

6.3. And why your company is the best for the job – but remember to keep it short;

7. The covering letter is followed by the Index of your tender response documents. Ensure that you mark your tender response clearly. This can be done by using page numbers or dividers placed between each section of your response;

8. Directly after the Index the Pricing schedule should follow – Evaluation committees do not want to search frantically for your pricing schedule;

9. While Tax Clearance Certificates are still in play it should follow yoAnchorur Pricing Schedule;

10. Your certified copy of your B-BBEE Certificate or EME/QSE Affidavit is up next;

11. From here on in we recommend you follow the Purchasing Authority’s document and file your response according to their scope of work.

It is important to keep your compulsory documents together. Do not mix compulsory or additional documents with the Functionality response.

Last but not least – bind your tender response as one document. Following these easy steps will ensure that your tender response receives the necessary attention that it deserves.

Learn to earn

Attend a How-to-Tender workshop presented countrywide. Email werner@how2tender.com for more information.

www.how2tender.com

Title Closing Date Tender No.
Supply and Delivery of One LDV 4X2 Double Cab. 2018-05-04 12:00 SCM/INFR34/2017/2018
Provision of Route Master Licencing & Maintenance Services. 2018-05-04 12:00 SCM/2019/03/FIN
Water Quality Monitoring 2018-05-09 10:00 ANDM/IDMS-WSA/87/10/04/18
Supply and Delivery of Office Furniture for a Period of Twelve (12) Months(Re-Advert). 2018-05-04 12:00 SCM/FS04/2017/2018
Supply and delivery of 15 note counter machines including a 12 month on-site warranty. 2018-05-07 11:00 PMO-CP-008-2017/2018
Maintenance of standby generators (3 years). 2018-05-07 11:00 RFQ E 1809 W
Provision of PMS Support and Web-Based Performance Management System. 2018-05-07 13:00 SCM/2018/194/MM
Provision of External Loans. 2018-05-07 13:00 SCM/2019/04/FIN
Provision of Events Services. 2018-05-07 13:00 SCM/2018/199/STRAT
Expression of Interest for Implementation of an Agri – Parks Development Programme 2018-05-10 12:00 ANDM/PED/LED/88/10/04/18
Removing of boiler water pump and replacement. 2018-05-07 23:00 OLT1104474
Operator and Manager Liabilities Training related to Managing risk when dealing with Transport. 2018-04-26 14:00 SQ11800228
Supply a 3x3 ablution unit. 2018-04-30 12:00 GD11801069
Refurbishment of Mbizana Oxidation Pond System. 2018-05-14 12:00 ANDM/IDMS-WSP/93/12/04/18
Supply Outdoor denier backpack 2018-04-30 12:00 GL11800736
Supply: 20 seater boardroom table 2018-04-30 12:00 GL11800737
Refurbishment of Mbizana Water Scheme 2018-05-14 10:00 ANDM/IDMS-WSP/92/12/04/18
Testing & inspection of lifting equipment (code of practice 29) - as & when required (24 months). 2018-05-08 12:00 OPS 18/19 - 010
Rack welding / grinding (railway track) - as & when required (12 months). 2018-05-08 12:00 OPS 18/19 - 011
Ntibane Water Supply Scheme Phase3 – Contract 3A Luthatheni Water Reticulation 2018-06-01 10:00 ANDM/IDMS-PMU/89/10/04/18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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