Issue Date: 
Tuesday, April 19, 2016

Compiling your tender response

We have responded to many tenders, request for proposals, request for quotations and request for bids during the last five years. These responses to tenders were both for Private as well Public Sector Tenders. During this time we have found that the system and steps explained underneath, that we utilize in compiling our tender response, worked the best for us. These steps that we follow are simple and easy to replicate. We can certainly encourage our fellow tender responders to use the same system and steps when compiling your tender response.

The following steps can be followed in order to make sense out of your tender response:

1.       In a normal tender response (not electronic), it is important to compile your tender documents in a neat fashion;
2.       A well printed cover page on the front gives the tender response a professional look and feel;
3.       The cover page should indicate which tender you are responding to as well as your company information - this is for easy reference;
4.       After the cover page follow the original tender document received from the Purchasing Authority;
5.       It is always good to insert some form of partition between the original tender document and all other documentation;
6.       It is always good practice to start your response with a cover letter; In this cover letter, which is addressed to the Purchasing Authority, mention the following:
6.1.    The tender description and number;
6.2.    The person responsible for the tender response;
6.3.    And tell them why your company is the best for the job - but  remember to keep it short;
7.       The cover letter is followed by the Index of your tender response documents. Ensure that you mark your tender response clearly. This can be done by using page     numbers or partitions placed between each section of your                     response;
8.       Directly after the Index the Pricing schedule should follow - Evaluation committees do not want to search frantically for your pricing schedule;
9.       While Tax Clearance Certificates are still in play it should follow your Pricing Schedule;
10.     Your certified copy of your B-BBEE Certificate or EME/QSE Affidavit is up next;
11.     From here on in we recommend you follow the Purchasing Authority's document and file your response according to their scope of work.

Important to remember is to keep your compulsory documents together. Do not mix compulsory or additional documents with the Functionality response. 

Last but not least - bind your tender response in to one tender response document. 
By following these easy steps you will ensure that your tender response receives the necessary attention that it deserves.

If you want to know more about this and other important tender response information we suggest you attend our How-to-Tender workshops that we present Country wide. Please email us at werner@how2tender.com should you be interested in attending one of these workshops.
 
Learn to earn
 

 

Title Closing Date Tender No.
Request for sector development and implementation plan to support sustainable veterinary pharmaceutical industry development in South Africa 2019-03-11 12:00 T02/02/19
Department of Science and Technology: Appointment of a service provider to pilot Bio-cultural Community Protocol in Mpumalanga Province 2019-03-04 13:00 RFQ-0000063
Invitation for project tenders (Phase 1): The Uniting Reformed Church Atteridgeville - Alterations and additions to existing church buildings on Erf 1088 no. 19 Matseke Street 2019-03-12 12:00 No reference supplied
Insurance for Msukaligwa Local Municipality for a period of three (3) years. 2019-03-18 11:00 8/3 27/2018
Maintenance of highmast lights: as and when required for the period ending 30 June 2019. 2019-03-18 11:00 8/3 26/2018
Repairing of open kiosk/mini-sub/ pole mounted transformers: as and when required for the period ending 30 June 2019. 2019-03-18 11:00 8/3 25/2018
Service provider that specializes on 11kv substation protection scheme for the following substations: 11kv main substation_13 panels Wesselton main substation_7 panels Kwazanele main substation_4 panels Breyten main_3 panels 2019-03-18 11:00 8/3 24/2018
Repairs and servicing of emergency vehicles in the municipal fire and rescue fleet for a period of three (3) years commencing 1 February 2019 to 28 February 2022. 2019-03-18 11:00 8/3 23/2018
Replacement of copper overhead lines: as and when required for the period ending 30 June 2019. 2019-03-13 11:00 8/3 22/2018
Provision of an electronic document management system at GMM for 36 months 2019-03-15 12:00 8/3/1-05/2019
Upgrading of the Rooikoppen Sewer 2019-03-08 12:00 DTS 11/2018/2019
Supply, delivery of material to site, installation and commissioning of energy efficient lighting for high masts within Lekwa Local Municipality 2019-03-08 12:00 DTS 10/2018/2019
Construction of Workshop at Jouberton Campus 2019-03-01 11:00 No reference number
Department of Science and Technology Illumination Assessment 2018-2019 2019-03-04 13:00 RFQ-0000062
Provision of security services 2019-02-28 12:30 08/2/16/57
Panel of two (2) Service providers for Supply and delivery of protective clothing for a period of 36 months(as and when required) 2019-03-01 11:00 LNM071/2018/19
Printing and folding of municipal monthly statements for a period of 36 months 2019-03-01 11:00 LNM067/2018/19
Supply and delivery of ICT equipment 2019-02-26 11:00 LNM050/2018/19
Professional Service provider for licensing of municipal borrow Pits 2019-02-26 11:00 LNM056/2018/19
Professional Service provider for review of environment management plan 2019-02-26 11:00 LNM055/2018/19

Pages

Tender Knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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