Issue Date: 
Tuesday, April 19, 2016

Compiling your tender response

We have responded to many tenders, request for proposals, request for quotations and request for bids during the last five years. These responses to tenders were both for Private as well Public Sector Tenders. During this time we have found that the system and steps explained underneath, that we utilize in compiling our tender response, worked the best for us. These steps that we follow are simple and easy to replicate. We can certainly encourage our fellow tender responders to use the same system and steps when compiling your tender response.

The following steps can be followed in order to make sense out of your tender response:

1.       In a normal tender response (not electronic), it is important to compile your tender documents in a neat fashion;
2.       A well printed cover page on the front gives the tender response a professional look and feel;
3.       The cover page should indicate which tender you are responding to as well as your company information - this is for easy reference;
4.       After the cover page follow the original tender document received from the Purchasing Authority;
5.       It is always good to insert some form of partition between the original tender document and all other documentation;
6.       It is always good practice to start your response with a cover letter; In this cover letter, which is addressed to the Purchasing Authority, mention the following:
6.1.    The tender description and number;
6.2.    The person responsible for the tender response;
6.3.    And tell them why your company is the best for the job - but  remember to keep it short;
7.       The cover letter is followed by the Index of your tender response documents. Ensure that you mark your tender response clearly. This can be done by using page     numbers or partitions placed between each section of your                     response;
8.       Directly after the Index the Pricing schedule should follow - Evaluation committees do not want to search frantically for your pricing schedule;
9.       While Tax Clearance Certificates are still in play it should follow your Pricing Schedule;
10.     Your certified copy of your B-BBEE Certificate or EME/QSE Affidavit is up next;
11.     From here on in we recommend you follow the Purchasing Authority's document and file your response according to their scope of work.

Important to remember is to keep your compulsory documents together. Do not mix compulsory or additional documents with the Functionality response. 

Last but not least - bind your tender response in to one tender response document. 
By following these easy steps you will ensure that your tender response receives the necessary attention that it deserves.

If you want to know more about this and other important tender response information we suggest you attend our How-to-Tender workshops that we present Country wide. Please email us at werner@how2tender.com should you be interested in attending one of these workshops.
 
Learn to earn
 

 

Title Closing Date Tender No.
The Betterment, Regravelling And Drainage On P224 From Km 0.000 To Km 4.386 In The Mandeni Local Municipality (Kz291) For Grade 3CE Vukuzakhe Contractors. 2018-11-22 11:00 ZNT 373T/ 3/ C2910/ 008/ S/ 1/ 2018- 2019
The Construction of Sidewalks on D894 From Km 1.00 To Km 1.30 in the Maphumulo Local Municipality (KZ294) for Grade 2CE Vukuzakhe Contractors. 2018-11-22 11:00 ZNT 373T/ 2/ C2940/ 187/ S/ 1/ 2018- 2019
The aim of the project is to undertake a province-wide physical verification of all spaza shops and produce quality reliable data to assist the GEP and Gauteng Department of Economic Development (GDED to make informed decisions pertaining to legal and illegal spaza shops. 2018-11-13 11:00 GEP003/ SPAZASHOPPROJECT/ 18
The Betterment, Regravelling And Drainage On D1632 From Km 4.50 To Km 8.50 In The Maphumulo Local Municipality (KZ294) For Grade 3CE Vukuzakhe Contractors 2018-11-22 11:00 ZNT 373T/ 3/ C2940/ 009/ S/ 1/ 2018- 2019
The Betterment, Regravelling And Drainage On D1527 From Km 4.00 To Km 8.00 In The Maphumulo Local Municipality (Kz294) For Grade 3CE Vukuzakhe Contractors 2018-11-22 11:00 ZNT373T/ 3/ C2940/ 002/ S/ 1/ 2018- 2019
The Betterment, Regravelling and Drainage On P719 From Km 4.00 To Km 8.00 in the Mandeni Local Municipality (Kz291) For GRADE 3CE Vukuzakhe Contractors. 2018-11-22 11:00 ZNT 373T/ 3/ C2910/ 006/ S/ 1/ 2018- 2019
Development test of visual perception -third edition 2018-10-30 11:00 PSH 492/ 1819
The Betterment, Regravelling and Drainage On L2450 From Km 0.00 To Km 6.00 in the Mandeni Local Municipality (Kz291) For Grade 3CE Vukuzakhe Contractors 2018-11-22 11:00 ZNT373T/ 3/ C2910/ 003/ S/ 1/ 2018- 2019
The Betterment, Regravelling and Drainage On D1632 From Km 0.00 To Km 4.50 in the Maphumulo Local Municipality (KZ294) For Grade 3CE Vukuzakhe Contractors 2018-11-22 11:00 ZNT 373T/ 3/ C2940/ 005/ S/ 1/ 2018- 2019
Provision of accredited training, establish SMME’s & Cooperatives, provide job readiness and training. 2018-11-13 11:00 GEP005/ YOUTHYMPO18
Aspirating tube. Size: 8ml. 2018-10-30 11:00 PSH 961/ 1819
Appointment of a service provider at the Independent Communications Authority of South Africa for restoration of Pinmill Farm Premises on an 80/20 PPPFA 2000, Preferential Procurement Regulation: 2017 2018-10-26 11:00 ICASA 20/ 2018
The Financial Intelligence Centre request for information for a contract management tool. 2018-11-10 11:00 National: Financial Intelligence Centre: Supply Chain Management
The Financial Intelligence Centre request proposals from service providers for procurement of an Automated Web Search Application for use by the Financial Intelligence Centre. 2018-11-09 11:00 FIC/ RFB/ WEBSEARCH/ 1/ 0004/ 2018/ 19
Invitation to an Open Tender for the Appointment of Panel of Contractors to Assist AIDC With Various Infrastructure And Maintenance Projects for a period of 3 years 2018-11-09 11:00 AIDC T05/ 2018
Appointment of an Organisational Development (OD) consultant to conduct an organisational structure review for Dube Tradeport Corporation. 2018-11-12 11:00 DTP/ RFP/ 24/ COR/ 09/ 2018
Appointment of a service provider to conduct a feasibility study, develop business plan and financial model for the maintenance, repair and overhaul (MRO) facility at DTPC. 2018-11-12 11:00 DTP/ RFP/ 30/ IFR/ 10/ 2018
Dishwasher soap dispenser 2018-10-30 11:00 PSH 960/ 1819
Appointment of service provider for the provision of quality control specialist services to DTPC BID Committees for a period of two (2) years. 2018-11-12 11:00 DTP/ RFP/ 28/ CEO/ 10/ 2018
The appointment of a service provider to conduct three (3) climate change risk and vulnerability assessments as well as three (3) climate change response plans over a period of seven (7) months. 2018-11-08 10:00 5/ 2/ 2/ 1- RDLR 0045(2018/ 2019)

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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