Issue Date: 
Tuesday, April 19, 2016

Compiling your tender response

We have responded to many tenders, request for proposals, request for quotations and request for bids during the last five years. These responses to tenders were both for Private as well Public Sector Tenders. During this time we have found that the system and steps explained underneath, that we utilize in compiling our tender response, worked the best for us. These steps that we follow are simple and easy to replicate. We can certainly encourage our fellow tender responders to use the same system and steps when compiling your tender response.

The following steps can be followed in order to make sense out of your tender response:

1.       In a normal tender response (not electronic), it is important to compile your tender documents in a neat fashion;
2.       A well printed cover page on the front gives the tender response a professional look and feel;
3.       The cover page should indicate which tender you are responding to as well as your company information - this is for easy reference;
4.       After the cover page follow the original tender document received from the Purchasing Authority;
5.       It is always good to insert some form of partition between the original tender document and all other documentation;
6.       It is always good practice to start your response with a cover letter; In this cover letter, which is addressed to the Purchasing Authority, mention the following:
6.1.    The tender description and number;
6.2.    The person responsible for the tender response;
6.3.    And tell them why your company is the best for the job - but  remember to keep it short;
7.       The cover letter is followed by the Index of your tender response documents. Ensure that you mark your tender response clearly. This can be done by using page     numbers or partitions placed between each section of your                     response;
8.       Directly after the Index the Pricing schedule should follow - Evaluation committees do not want to search frantically for your pricing schedule;
9.       While Tax Clearance Certificates are still in play it should follow your Pricing Schedule;
10.     Your certified copy of your B-BBEE Certificate or EME/QSE Affidavit is up next;
11.     From here on in we recommend you follow the Purchasing Authority's document and file your response according to their scope of work.

Important to remember is to keep your compulsory documents together. Do not mix compulsory or additional documents with the Functionality response. 

Last but not least - bind your tender response in to one tender response document. 
By following these easy steps you will ensure that your tender response receives the necessary attention that it deserves.

If you want to know more about this and other important tender response information we suggest you attend our How-to-Tender workshops that we present Country wide. Please email us at werner@how2tender.com should you be interested in attending one of these workshops.
 
Learn to earn
 

 

Title Closing Date Tender No.
Tenders are invited for Water Quality Testing in Humewood Beach as per specification available at SCM Acquisition Offices, Harrower Road, North End, PE 2019-08-01 11:00 CSQ07191683
Structural Maintenance, Corrosion Removal and Painting on 6 STS Cranes at the Port of Durban Container Terminal Pier 1 2019-08-13 10:00 iCLM HQ 322/TPT
Tenders are invited for Water Quality Testing in Kings Beach as per specification available at SCM Acquisition Offices, Harrower Road, North End, PE 2019-08-01 11:00 CSQ07191683
Mascot Virtual video clips 2019-07-29 12:00 09JUL19
Supply and deliver an extendable pole pruner for the purpose of tree maintenance within the cemetries throughout Port Elizabeth and Uitenhage area -HT133 STIHL pruner or approved equivalent. 2019-07-31 11:00 GQ07192189
Biometrics 2019-07-29 12:00 10JUL19
For the supply and delivery of black locomotive sand at Ermelo depot for a period of seven months 2019-08-06 10:00 ERACBZ-FDT-30587
Training Services: Renewable Energy Capacity Building Programme 2019-08-23 15:00 AUC/IED/C/060
Request for quotations for the supply, delivery and ofloading of food & beverages at various stores (Main Reef & Randburg stores) 2019-07-29 10:30 SJ0001/20
Provision of catering services as per approved Sharks Stadia supplier list for Transnet SOC Limited (Reg. No 1990/000900/30) operating as Transnet Port Terminals (hereinafter referred to as “TPT”) for Transnet Port Terminals Head Office on an as and when required basis for a period of twelve (12) months. 2019-07-29 10:00 iCLM HQ 346/TPT
Provision for the supply of Microsoft Windows Server 2016 standard edition licenses 2019-07-26 13:00 EWSETA/RFQ/28/2019
Provision of Event Management for Service Excellence Awards 2019-08-06 13:00 RFQ:24694
Delivering of Minimum Municipal Competency Levels Training (MFMP) for a period of one year for a maximum of 10 (ten) candidates 2019-08-08 12:00 NC065/T17/2019
ADVERTISED RFQ 06/07/19: Request for quotation for primary emergency care/first aid level 1 training for 80 employees NQF Level 2 (once off) 2019-07-26 12:00 ADVERTISED RFQ 06/07/19
Appointment of a service provider to offer training on enterpreneurship skills to graduates for period of 36 months 2019-08-09 11:00 NRF/SAASTA/03/2019-2020
Appointment of a service provider to offer training on life skills to graduates for a period of 36 months. 2019-08-09 11:00 NRF/SAASTA/02/2019-2020
Paving of internal streets at Maviljan Phase 5 2019-08-20 12:00 MIG/MP1755/RST/19/20
Paving of internal streets at Matsikitsane Phase 1B 2019-08-20 12:00 MIG/MP1682/RST/18/19
Paving of internal streets at Dwarsloop Phase 1B 2019-08-21 12:00 MIG/MP1680/RST/18/19
Paving of internal streets at Majembeni Village in Shatale Region Phase 7B 2019-08-21 12:00 MIG/MP/1711/18/18

Pages

Tender Training

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

People often ask me how I know so much about tenders and the completing of tender documents. The answer is easy; training. I believe that we must always try to train as much as possible. The more training you will do the better you will get at responding to a tender. Gary Player, one of South Africa’s best golfers of all time, used to say: “The more I practice, the luckier I get.”

That is the whole point of training. The... Read More

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