Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
The CCMA is inviting bidders to tender for the maintenance, support and the enhancement of it’s Java based Case Management System with bug fixing, modification and documentation of the system for a period of three(3) years 2019-02-09 11:00 CCMA/ 2017/ 20- ICT
The CCMA is engaging in a tender process to identify a service provider/ vendor to provide and manage a stable enterprise VOIP solution with proactive monitoring for a period of three (3) years. 2019-02-09 11:00 CCMA/ 2017/ 24- ICT
Request For Proposal to Appoint Travel Management Companies to Provide Travel Management Services within the Northern Cape for the Department Of Environment and Nature Conservation for a period of three (3) years 2018-02-27 11:00 DENC/NC/TMS/01/2017
Detial Design, Procurement, Transportation to Site, Installation Testing and Commissioning of Hoper Aeration System, Duct Handling Plant ( Dhp) And Conditioning Plant At Tutuka Power Station 2018-03-07 10:00 PSCED0096
Decommissioning and Remmoval of Current Ecletrostatic Precipitators (Esp's0 Installation And Associated Auxillary Plant 2018-03-13 10:00 PSCED0097
Provision of Integrated Facilities Management Services for the Western Cape Rehabilitation Centre and Lentegeur Psychiatric Hospital (Both Situated On Erven 21763) for an eight-year period. 2018-03-23 11:00 WCGHSC0114/2017
South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of a Toll Traffic Monitoring service 2018-05-04 14:00 NRA 53000/2017/TOLL
The appointment of consultants to configure SAP Investigative Case Management (ICM) for a period of six (06) months 2019-01-19 11:00 GT/GPT/182/2017
To perform electrical and associated works for a period of three (3) years 2018-03-07 12:00 T 52/2017/18
Procurement of tablets for learners to be used inclusive of learning material. 2018-03-02 11:00 026- 2017/ 2018
The South African Social Security Agency hereby invites potential service providers for the provision of Cash Payment Services for social assistance. 2018-02-28 11:00 SASSA: 15/ 17/ SP/ HO
Money smart week event management 2018-03-13 11:00 FSB2017/ 18- T021
Upgrade of Paarl East Housing Office 2018-03-01 10:00 H1 / 2017
Secondary Crasher Section: Process Solution Design 2018-02-26 14:00 T233/17
South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of a Toll Traffic Monitoring service 2018-05-04 14:00 NRA 53000/2017/TOLL
Provision of integrated facilities management services for the Western Cape Rehabilitation Centre and Lentegeur Psychiatric Hospital (both situated on Erven 21763) for an eight-year period 2018-03-23 11:00 WCGHSC0114/ 2017
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of a Toll Traffic Monitoring. 2018-05-04 14:00 NRA 53000/ 2017/ TOLL


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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