Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Supply polymer kerb 2018-10-27 14:00 GE11900747
Re-Advert:Panel of Maximum of 10 Service Providers for Catering Services as and when required for the period of 18 months 2018-10-25 12:00 BS36/08/2018
Appointment of a Panel of Maximum 10 Contractors for the Construction of Stormwater Drainage System, Paving and Kerbing Around Mp313 as and when required for a period of 36 months. 2018-10-23 12:00 BS41/08/2018
Supply and delivery of RG12 MK2 (Nyala) multi-purpose armoured personnel carriers for the City of Cape Town. 2018-10-22 10:00 85G/2018/19
Travel, accommodation and conference services. 2018-10-22 11:00 ARC/11/09/18
Supply & delivery of LDV's to Kouga Municipality. 2018-10-22 12:00 169/2018
Supply and Delivery of Laptops and Desktops as and when required for a period of 24 months. 2018-10-21 12:00 EPMLM/8/3/321
Appointment of a Service Provider for the Quarterly Maintenance of the Server Room and Fire Detectors in the Registry for a period of 24 months. 2018-10-22 12:00 EPMLM/8/3/322
Leasing of building and open area for Laundromat & car wash at Uilenkraalsmond Resort. 2018-10-22 12:00 T05-2018/19
Supply, Installation and maintenance of a comprehensive electronic security system for Andries Vosloo Hospital in Sarah Baartman District. 2018-10-23 11:00 SCMU3-18/19-0327-HO
Request for proposals for supply, installation and maintenance of printer equipment-operating lease for a period of 36 months. 2018-10-23 11:00 RFB/2018/PSiRA/07
Construction and upgrading of various roads and intersections in Bredasdorp and Struisbaai and the servicing of 22 Erven. 2018-10-23 12:00 SCM17-2018-19
Unified Communications Solution. 2018-10-23 12:00 2018/12
Provision of security services at King Hintsa TVET College for a period of 36 months. 2018-10-24 11:00 KHC 03/2018
Tender for the helicopter service for the capturing, counting and culling of game in nature reserves of the Free State province: Three year contract  2018/19 to 2020/21. 2018-10-24 11:00 TEE: 06/2018/19
Request for proposals for appointment of a service provider for supply, installation and maintenance of the online training (examination) accreditation system for security officers for a period of 36 months. 2018-10-24 11:00 RFB/2018/PSiRA/08
Expression of interest: Engineering sub-consulting services For Joe Gqabi District Municipal Area. 2018-10-24 12:00 JGDM 2018/19 - 007
Request for proposals for appointment of a panel of legal service providers for a period of 36 months. 2018-10-25 11:00 RFB/2018/PSiRA/09
Appointment of a recruitment panel for a period of thirty six (36) months. 2018-10-26 11:00 SCMN007/2018
Appointment of a recruitment panel for a period of thirty six (36) months. 2018-10-26 11:00 SCMN007/2018

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.