Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Rental of Office Accommodation for a period of five years in the following Western Cape areas, Strand, Somerset West, Blue Downs and Paarl. 2018-04-25 11:00 48/ 2017
Supply and Delivery of Wet Rations, various dairy products to the Department of Defence (Grahamstown area). 2018-08-02 11:00 SPSC- B- 099- 2017
Supply and Delivery of Wet Rations, frozen vegetables to the Department of Defence (Grahamstown area). 2018-08-02 11:00 SPSC- B- 098- 2017
Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Grahamstown area). 2018-08-02 11:00 SPSC- B- 097- 2017
Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Grahamstown area) 2018-08-02 11:00 SPSC- B- 096- 2017
Supply and Delivery of Dry Rations, Soups, Spreads and Preserves to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 108- 2017
Supply and Delivery of Dry Rations, Coffee, Tea and Cooking Oil to the Department of Defence (Easter Cape region). 2018-08-30 11:00 SPSC- B- 111- 2017
Supply and Delivery of Dry Rations, Condiments, Pickles and Herbs and Spices to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 110- 2017
Supply and Delivery of Dry Rations, Baking goods, Essence, Pudding, Jelly and Sugar to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 109- 2017
Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Grahamstown area) 2018-08-02 11:00 SPSC- B- 095- 2017
Supply and Delivery of Dry Rations, Pasta, Rusks and Biscuits Porridges and Cereals to the Department of Defence (Easter Cape region) 2018-08-30 11:00 SPSC- B- 107- 2017
Hire of Office Accommodation: A lettable area sufficient to accommodate 154m2 of assignable office space plus to a maximum of 25% of non-assignable office space, plus 20 secure undercover bays and 1 wash bay is required 2018-04-26 11:00 ZNT 2708 W
Supply and Delivery of Wet Rations, various dairy products to the Department of Defence (Mthatha area) 2018-07-19 11:00 SPSC- B- 093-2017
Hire of Office Accommodation: A lettable area sufficient to accommodate 298m2 of assignable office space plus to a maximum of 25% of non-assignable office space, plus 6 secure undercover bays, 16 open bays and 1 wash bay is required 2018-04-26 11:00 ZNT 2761 W
Department of Agriculture: Hire of Office Accommodation: Ixopo: A lettable area sufficient to accommodate 524m² assignable plus to a maximum of 30% of non- assignable space 21 undercover bays, 10 lock-up bays and 10 open bays. 2018-04-26 11:00 ZNT 2750 W
Supply and Delivery of Wet Rations, frozen vegetables to the Department of Defence (Port Elizabeth area) 2018-08-16 11:00 SPSC- B- 104- 2017
Appointment of a Service Provider to design, maintain a mobile office and clinic solution on a three year lease basis for Compensation Fund (CF). 2018-04-26 11:00 TCF 11: 2017/2018.
Invitation to South African Universities to Express Interest in Aquaculture Research Collaboration for a Maximum Period of 5 Years. 2018-04-30 11:00 None provided
Procurement of a property developer for the Better Living Model Exemplar Project in Cape Town 2018-05-21 11:00 RFP 001/18 TPW
Installation and maintenance of meters 150MMØ and larger. 2018-04-26 11:00 SCM/17-111/S

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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