Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
Three (3) year contract for the Services of Vehicles at Alkantpan Test Range 2018-09-21 11:00 R&D/ALK-2018/031
To supply, off-load and set to work a compact collapsible spider crawled crane, marine grade, electrically controlled and to be operated from a rooftop. 2018-09-21 11:00 R&D/IMT-2018/030
Appointment of Supplier for the provision of the 36 MHz Ku-band satellite capacity for VSAT Hub for a period of three (3) years with an option to extend for a further two (2) years. 2018-09-21 12:00 SENT/025/2018-19
Supply and delivery of backup generator. 2018-09-21 12:00 MBIZ LM 0012 GEN
Professional Services for Designs and construction Monitoring for R61 Main Road in Flagstaff. 2018-09-21 12:00 HL/30/08/2018-19/TS
Professional Services for Preparation of designs and Construction Mornitoring of Flagstaff Taxi Rank Hub. 2018-09-21 12:00 IHLM/31/08/2018-19/TS
Tender for the drilling, blasting and hauling of rock at Bon Accord Quarry, as and when required: three year period. 2018-09-24 10:00 ROC 20-2017/18
Terms of reference for acquisition of three legal firms to appear on Municipality's panel of attorneys. 2018-09-24 11:00 MLM/MM/01/2018/19
Radio Presenter: RSG Landbou. 2018-09-24 11:00 848 - 2018/19
Testing of various signaling equipment, nationally with an aim of framing an approved list of suppliers. 2018-09-25 10:00 RFP: HOAC-HO-27348
For the Avaya and Verint Maintenance and Support. 2018-09-25 10:00 CORP4543
Appointment of a service provider for the provision of various Employment Wellness Programme (EWP) for a period of three (3) years. 2018-09-25 11:00 NYDA2018/1/EWP
Once off major service for air-conditions and fridges for Gauteng region 2018-10-07 11:00 RFQ GAU06-2018/19
The RAF hereby invites experienced, suitably qualified service providers to provide leasing of office space for Polokwane Customer Service Centre (SCS) for a period of five (5) years. 2018-09-25 11:00 RAF/2018/00038
Appointment of a service provider to supply and delivery of road marking paint and road traffic signs, as well as road marking service and installation of road traffic signs as identified arrears on as and when required basis for a period of 36 months. 2018-09-25 11:00 RWCLM-5/005/2018/2019
Renovation of Workshop at Tshepong Hospital in Klerksdorp. 2018-09-25 11:00 PWR55 /18
Supply, support and maintenance of public key infrastructure, software, services, development and licensing. 2018-09-25 10:00 50S/2018/19
Supply and Delivery of Ferric Sulphate to the Faure and Voelvlei Water Treatment Plants and various Wastewater Treatment Plants. 2018-09-25 10:00 46G/2018/19
Implementation of Non-Motorised Transport Facilities in Fisantekraal and Durbanville. 2018-09-25 10:00 49Q/2018/19
Design and construction of the Lusikisiki Temporary CNC in the Eastern cape operating unit. 2018-09-25 10:00 EZN 5743


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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