Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Construction of the East bank electrical main substation at the port of Ngqura. 2018-11-27 12:00 1124367-02.C001
Supply and Installation of New Photocopiers at Various Municipal Offices Situated in Langeberg Municipal Area 2018-11-23 12:00 75 /2018
Supply and delivery of mill liners. 2018-11-21 10:00 MPGXC005365
General Site Rehabilitation for the Ingula Pumped Storage Scheme. 2018-11-21 10:00 ING0014/MZ
Appointment of service provider for the maintenance and calibration of electronic speed machines on as and when required basis for a period of 36 months. 2018-11-22 11:00 RWCLM-5/012/2018-2019
Offsite Scanning and Storage of Warehouse documentation (WCOU). 2018-11-27 10:00 E/SP3697
Maintenance of Qemscan. 2018-12-04 10:00 CORP4509R
Dredging of Mkinkomo Weir 2018-11-23 12:00 24 OF 1018/19
Tenders are hereby from Exempted Micro Enterprises (EME) and Qualifying Small Enterprises (QSE) with a stipulated Minimum B-BBEE Status Level Of Two (2), Or One (1) For Supply and Delivery of Cover Material at Mogale City Local Municipality (Mclm) Solid Waste Treatment Facilities on an as when Required Basis for the Period of Thirty-Six (36) Months. 2018-11-23 11:00 IEM (WAQ) 06/2019
Tenders are Hereby From Exempted Micro Enterprises (EME) and Qualifying Small Enterprises (QSE) with a Stipulated Minimum B-BBEE Status Level of Four (4), Three (3), Two (2), Or One (1) For Rendering Of Pest Control Services at Solid Waste Treatment Facilities and Municipal Buildings on as and when required basis for a period of thirty-six (36) months. 2018-11-22 11:00 IEM (WAQ) 05/2019
Supply, Delivery and Offloading of Locally Manufactured 240 Plastic Wheelie Bins With Stipulated Minimum Threshold of 100% Local Production and Content, on an as and when required basis for a period of three (3) years 2018-11-21 11:00 IEM (WAQ) 04/2019
Supply, Installation and Maintenance of an Indigent Management System for Mogale City Local Municipality for a period of three (3) years 2018-11-20 11:00 CDS (SU) 04/2019
Servicing and testing, risk assessment and risk surveys of fire equipment. 2018-11-22 12:00 2018/172
Pre-qualification of the suppliers for single and three phase single rate meters. 2018-11-29 10:00 CORP4572
Provision of Maintenance and Calibration Services for Some or All of the following Laboratory Equipment: Climatic, Photometry and Electrical Test Instrument, an Electrical Energy Reference Standard and an Environmental Test Chamber as and when required for the period of three years. 2018-12-05 10:00 ERIC1041
Provision of Security Services at RTI Mkondeni DLTC. 2018-11-21 11:00 ZNB1432/17T (Bid Document R330.00)
Investigation and report on options for provision of tourism function in terms of section 7 & 78 of the municipal systems act. 2018-11-21 12:00 T32/2018/19
The supply and fitment of prescription lenses and frames for safety spectacles and the vision testing and certification of heavy duty drivers and driven machinery operators. 2018-11-22 10:00 KBG1871
Supply and Delivery of Stationery. 2018-11-23 11:00 FIN-SCM28/2018/2019
Professional Services for Panel Town Planners. 2018-11-26 12:00 IHLM/73/10/2018-19/P&D

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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