Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
Request for proposal: Consultancy services for the design of project for unlocking rural and remote areas’ access to basic infrastructure and services (Energy, ICT, Integrated Road Network) 2018-10-19 15:00 AUC/IED/C/376
Appointment of Civil Maintenance Contractor for a period of three years. 2018-10-18 12:00 BFN 15/2018
The installation of new chlorine dosing systems and plant safety upgrade projects for a period of 8 months. 2018-10-22 10:00 MPGXC005326
The provision of Management and Maintenance of Sootblower system on unit 1-10 at Hendrina Power Station for a period of 3 years. 2018-10-23 10:00 MPGXC005329
Supply and delivery of 1X NIR hyperspectral airborne system with multi-rotor unmanned aerial vehicle and basic installation. 2018-10-18 11:00 NC/DALC/1886
The provision of maintenance and refurbishment of all HV and LV motors for a period of 36 months at Camden Power Station. 2018-10-18 10:00 MPGXC004717R1
The installation of new chlorine dosing systems and plant safety upgrade projects for a period of 08 months. 2018-10-18 10:00 MPGXC005325
Appoint registered electrical consultant with experience in the implementation of electrical tariffs (included renewable & wheeling tariffs) and NERSA distribution (D) forms, to investigate and implement electrical tariffs in the financial years 2018/19, 2019/20 and 2020/21. 2018-10-19 12:00 B/SM 13/19
Protective Coatings (Plating). 2018-10-22 15:00 9102/018/2018
Request for information on multiple gauge coach bogie. 2018-11-27 10:00 TE18-BFX-05G-06843
Design and Construction of Roof at the Fuel Oil offloading Station. 2018-10-17 14:00 MAT00322
Supply & deliver electric cleaner - as & when required. 2018-10-18 10:00 DBN/OPS (RTPC) 780
Provision of Service Provider: Accredited Training Related to Project Management and Contract Administration. 2018-10-18 10:00 78S/2018/19
The provision of Conveyor Splicing and Pulley Legging Services on as and when required bases for a period of 36 months at Camden Power Station. 2018-10-22 10:00 MPGXC005328
Vat Review. 2018-11-06 12:00 VDM/FIN/11/09/2018/01
Citrix License renewals, upgrades and new purchases and Technical Account Manager services on an "as and when required basis" for a period of 3 years. 2018-10-18 10:00 CORP 4566
Maintenance of railway track with a plain & sets ballast tamping machine - as & when required. 2018-10-18 11:00 DBN/CAP (RTPC) 788
Appointment of a service provider to clean interior and exterior of all the departmental windows including glass partitions and glass doors at Qhasana Building, Bhisho on a quarterly basis over a period of twenty-four (24) months. 2018-10-18 11:00 SCMU5-18/19-GS0012
Supply, delivery and construction of stockwater systems at Groenwater. 2018-10-18 11:00 NC/DALC/1880
Appointment of registered debt collectors for Mangaung Metro Municipality for a period of three years. 2018-10-18 11:30 MMM/BID 482 : 2018/2019


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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