Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Operating of public facilities (waterborne facilities) - McGregor. 2018-08-31 12:00 32/2018
Request for proposal: Consultancy services for conducting a study on ports efficiency and competitiveness in Africa 2018-08-24 15:00 AUC/IED/C/290
Request for Proposal for the Long Term Lease and Development of 71 Inner City Properties. 2018-11-30 10:30 RFP 22/2018 TO 56/2018
The appointment of the service providers to serve on the panel for community surveys at informal settlements and backyard structure will be for a period up to 30 June 2021. 2018-08-31 12:00 BSM 3/19
Request for proposals for the appointment of a service provider to implement WI-FI Solutions at the selected superior courts. 2018-09-07 11:00 OCJ2018/05
Construction Of Mkhuhlu And Mthonjeni Streets. 2018-08-27 11:00 161A/2017
Request for proposals for the long term lease and development of Erf 658 Yeoville 2018-11-30 10:30 RFP 56/2018
Request for proposals for the long term lease and development of Erf 383 Yeovile. 2018-11-30 10:30 RFP 55/2018
Request for proposals for the long term lease and development of Erven 43,44,91 and 92 Yeoville. 2018-11-30 10:30 RFP 54/2018
Request for proposals for the long term lease and development of Erven 139,140,142,144 and 147 Fairview. 2018-11-30 10:30 RFP 53/2018
Request for proposals for the long term lease and development of Erven 149,153,155,157,158 and 159 Fairview. 2018-11-30 10:30 RFP 52/2018
Request for proposals for the long term lease and development of Erven 105, 106, 109, 110, 111 and 112 Fairview. 2018-11-30 10:30 RFP 51/2018
Request for proposals for the long term lease and development of Erven 76,79 and 80 Wolhuter. 2018-11-30 10:30 RFP 50/2018
Request for proposals for the long term lease and development of Portion 1 and 2 of the Erf 89 Fairview and 87 Fairview . 2018-11-30 10:30 RFP 49/2018
Request for proposals for the long term lease and development of the Remainder of Portion 260 of the Farm Dorrnfontein 92 IR. 2018-11-30 10:30 RFP 48/2018
Request for proposals for the long term lease and development of Erven 3545,3546,3547,3548,3549,3550 and 3551 Johhanesburg. 2018-11-30 10:30 RFP 47/2018
Request for proposals for the long term lease and development of Erven 495-501 and 516 Vrededorp 2018-11-30 10:30 RFP 46/2018
Request for proposals for the long term lease and development of Erven 490 and 492 Vrededorp. 2018-11-30 10:30 RFP 45/2018
Request for proposals for the long term lease and development of Erven 235-240 Vrededorp. 2018-11-30 10:30 RFP 44/2018
Request for proposals for the long term lease and development of Erven 225 and 226 Vrededorp. 2018-11-30 10:30 RFP 43/2018

Pages

7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.