Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Supply and Install Panorex X-Ray Machine X 01 Unit 2018-06-29 11:00 ZNQ 318 / 18- 19
Emergency and Resuscitation Trolley Complete X 07 Units 2018-06-29 11:00 ZNQ 316 / 18- 19
Supply and Install Autoclave Melag - Steam Sterilizer - Table Top X 01 Unit 2018-06-29 11:00 ZNQ 317 / 18- 19
Appointment of a Commvault authorised service provider to supply Commvault data management license, license maintenance and Commvault support training for a period of three years. 2018-07-13 11:00 NT005- 2018
Provision of External Debt Collection - Public Sector for a period of one (1) year. 2018-07-27 11:00 SCMN003/ 2018
Appointment of a service provider for the implementation and management of the Revised Taxi Racapitalisation Programme (RTRP) 2018-07-13 11:00 DOT/ 05/ 2018/ PT
Appointment of a service provider to develop Lephalale’s Comprehensive Integrated Transport Plan. 2018-07-13 11:00 DOT/ 02/ 2018/ PT
Provision of Internal Audit Service. 2018-07-13 11:00 SAMRC/ ERMPIAS/ 2018/ 06
Supply and install central Suction Motor X 02 Units 2018-06-29 11:00 ZNQ 319 / 18- 19
Appointment of a service provider to conduct impact assessment on INSETA Funded Programmes. 2018-07-17 11:00 Lear/ 2018/ 04
120 Boxes- Nylon 2/0 Colt- Suture - 90mm, 3/8cc - 100cm ( 12 Unit In A Box ) 2018-07-04 11:00 196/ 18
Request for proposal to provide advisory / property consulting services to the Free State Development Corporation. 2018-07-20 12:00 FDC RFP NO. 006/ 2018
40 Boxes - Spongostan Standard (75 X 5 X 1 Cm) (10 Units In a Box) 2018-07-04 11:00 198/ 18
360 (5 Litre) - Disinfecting Instrument Precleaner (12 Months Contract) 2018-07-04 11:00 184/ 18
Installation of Server cabinets and network racks. 2018-07-31 11:00 FSCA2018/ 19- T003
Supply and delivery of an off Site Comprehensive Computerised Tomography (Ct Scan Reporting) Service to George Hospital for a two (2) year period 2018-07-20 11:00 WCGHCC030/ 2018
Terms of Reference for the provisioning of Conferencing and Accommodation facilities for 160 delegates in Gauteng. 2018-07-16 11:00 SCMU: 03 - 2018/ 19
Provide conferencing facilities, accommodation and a practical working site to conduct construction related training in the Western Cape for 50 persons. The services are required for 10 weeks (extended over 10 months) from September 2018 to June 2019. 2018-07-17 11:00 S050/ 18
Bandages elastic adhesive plaster, 100mm x 3m Brown ( 12/Box ) x 108 Boxes 2018-06-29 11:00 ZNQ 16- 2018/ 19
Supply *Scapel Blade Size 22 Box of 10 ( 200 Boxes) 2018-06-29 11:00 28/ 18- 19

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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