Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Request to Supply, Install, Configure and Commission of a transparent LED panel solution including content management for the Durban ICC with three (3) years maintenance and support. 2018-05-14 11:00 RFB 1729/ 2018
Nkomazi Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, measuring 3656 Square Meters 2018-05-11 11:00 NST18/ 009
Request for Information for a Visitors WIFI Access solution at National Parks. 2018-05-18 11:00 GNP- 005- 18
Appointment of service provider to supply and maintenance of a converged voice, video, and Data MPLS network. 2018-05-18 11:00 sefa: 20/ IT/ 2018
Kwamhlanga Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, measuring 3212.58 Square Meters 2018-05-11 11:00 NST18/ 012
Mbibana Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, Measuring 2834 Square Meters. 2018-05-11 11:00 NST18/ 010
Appointment of a panel of external legal attorneys for Small Enterprise Finance Agency (SEFA) for period of three (3) years. 2018-05-18 11:00 sefa: 21/ LEG/ 2018
Repairs and maintenance services of boilers and steam liners - National Health Laboratory Service (NHLS) – Coporate Head Office – Sandringham, for a period of Three (03) Years 2018-05-24 11:00 RFB012/ 18- 19
Repairs and maintenance services of transformers and switchgears - National Health Laboratory Service (NHLS) – Sandringham, Braamfortein and Charlotte Maxeke Campuses for a period of Three (03) Years 2018-05-25 11:00 RFB011/ 18- 19
Upgrade of chiller plant & HVAC systems 2018-05-21 12:00 MTK 01/ 2018
Mkobola Magistrate Court: Gardening Services for the Period of twelve months with an option to renew for another twelve months, measuring 4041 Square Meters 2018-05-11 11:00 NST18/ 014
Request for Tender for the Provision of Water and Sanitation Services to Ohlongeni (EMIS No. 243275) Senior Primary School in Ugu District, KwaZulu-Natal 2018-05-14 12:00 CDC/ 518/ 17
The Safety and Security Sector Education and Training Authority (SASSETA) invites constituent members operating in the safety and security sector to submit applications for Discretionary Grants for the 2nd funding window for the 2018/2019 financial year. 2018-05-14 12:00 RFP/ SASSETA/ 181901
Provision of Security Services for a period of (3) three years 2018-05-11 12:00 UMALUSI (18- 19) T0002
Appointment of a Travel Management Service for the South African Tourism. 2018-05-10 12:00 SAT 127/ 18
Appointment of Panel of Attorneys for PSETA. 2018-05-22 11:00 LPA/ PSETA/ 2018- 04
Provision of Internal Audit Services to the South African Qualifications Authority (SAQA) 2018-05-10 11:00 SAQA 0002/ 18 DFA
Appointment of a reputable service provider for the implementation and support of SharePoint 2016 services at the NRCS for a period of 24 (twenty-four) months. 2018-05-14 11:00 NRCS 004- 2017/ 2018
Appointment of grocery service providers to supply grocery for the HSRC cafeteria for a period of two (2) years. 2018-05-03 11:00 HSRC/ 02/ 2018/ 19
Appointment of a Service Provider to Provide Travel Management Services to Eastern Cape Office of the Premier for the period of 36 months with an option to extend for 12 months 2018-05-09 11:00 SCMU1- 18/ 19- 0001

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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