Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Supply & deliver Sodium Lamps 250watt G.E.S. SONT. High pressure. Phillips,Osram or approved equal. 2018-10-24 11:00 SQ10181287
Supply and delivery of Refuse bags for a period of 36 months as and when required. 2018-11-14 11:00 LNM053/053/2018
Supply & deliver Photo Electric Cell Relays.Photo control Model AA 1068 208/277 volt,1200watt with cord for use in POST TOP PANEL type P 16.SA. 2018-10-24 11:00 SQ10181287
Supply & deliver Photoelectric Cell Relays Complete Wih Mounting Bracket switch for conduit fitting on/off switch ratio 1 = 1'5.Spectrum LSN-15-240 or approved equal. 2018-10-24 11:00 SQ10181287
Supply & deliver Carrier Fuse Bake Lite for 400watt units type CJ235 (shrouded) with fixing centres 82.5mm. 2018-10-24 11:00 SQ10181286
Appointment of service provider for hiring of plant for a period of 36 months as and when required. 2018-11-14 11:00 LNM033/2018/19
Supply & deliver Cable Ties T50 I.Hellerman or approved equal 2018-10-24 11:00 SQ10181286
Repairs to various cables & power receptacles - as & when required (36 months). 2018-11-14 12:00 DBN/OPS (RTPC) 794
Supply & deliver Padlocks Wky Lt substation 50mm with nylon base hardened stainless steel shackles 2018-10-24 11:00 SQ10181286
Construction of Polini to Turweni Rising Main and 500kl Reservoir. 2018-11-15 12:00 ORTDM SCMU 18-18/19
Supply & deliver Bass Brooms 380mm complete with handles & stays 2018-10-24 11:00 SQ10181286
Construction of Mdoni to Ntilini Gravity Mains and Njezweni Rising Main and Ntilini and Njezweni Reservoirs (500KL and 250KL). 2018-11-15 12:00 ORTDM SCMU 19-18/19
Construction of Mantanjeni, Ndidimeni and Matolweni Gravity Mains and 1ML Reservoir. 2018-11-15 12:00 ORTDM SCMU 20-18/19
Supply & Deliver Lamps B3 Vandle Proof post top with DLS. Beka zela 55watt or approved equal 2018-10-24 11:00 SQ10181288
Construction of 8.7km DN 315 TYRA Gravity Main and 8.3km DN 200 Empangala Gravity Main. 2018-11-15 12:00 ORTDM SCMU 21-18/19
Supply & deliver SODIUM LAMPS 250watt eliptical SON E high pressure 2018-10-24 11:00 SQ10181288
Construction of Emapeleni to Bomvini Rising Main and 1ML Bomvini Reservoir. 2018-11-15 12:00 ORTDM SCMU 16-18/19
Supply & deliver LAMPS 100watt High Pressure sodium son e eco arc. OSRAM or approved equal 2018-10-24 11:00 SQ10181288
The provision of specialised security services within the NWOU for 12 months period with escape clause. 2018-11-15 14:00 PTA TEN 2434
Supply & Deliver Gloves, Cow Hide Type 2018-10-24 11:00 SQ10181288

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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