Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Printing and distribution of monthly service accounts and newsletters. 2018-05-25 12:00 TENDER 108-17/18
Security services for Majuba Power Station. 2018-05-28 10:00 MPGXC005139
Appointment of a multi-disciplinary team for the design and build for the following NSIP Project: Project A (Thembalihle & Lindokuhle Stations). 2018-05-29 12:00 KZN/CRES/10/2017/031/T
Supply and Delivery of 5 x Dual Ventilators for the Aviation Medical Evacuation Teams. 2018-05-22 11:00 CPSC- B- M- 001- 2018
Appointment of a multi-disciplinary team for the design and build for the NSIP Project: Project E (Mosley & Compensation Stations). 2018-05-28 12:00 KZN/CRES/10/2017/033/T
Provision of a Web Based Subscription Service Delivering Access to a Digital up-to-date Legal Information Sources to the Department of Defence for a period of thirty six (36) months. 2018-05-14 11:00 RFB 1728/ 2018
Appointment of a service provider for the establishment of a South African Association of Grant Professionals for the National Lotteries Commission (NLC) 2018-05-25 11:00 NLC/ 2018 - 3
Appointment of a service provider for provision of USAASA Head Office Space for a period of five(5) years 2018-05-14 11:00 USAASA- OFS/ 02/ 2018
Placement of chemistry analyser for the NHLS Free State and North West Region for a period of three years 2018-05-11 11:00 RFB070/ 17- 18
Provision for maintenance, service and repairs for lifts and goods hoists for a period of three (3) years 2018-05-10 11:00 RFB081/ 17- 18
Design, Supply, Upgrade and Refurbishment of lifts and escalators in Bellville Building, Western Cape. 2018-06-12 10:00 PSCED0117
Purchase of Portion 5 of the Farm Kildare No 14654 - FT. 2018-05-24 14:00 N003- 004- E- P- 1360
Rental of Office Space For the National Health Laboratory Service (NHLS) Eastern Cape Regional Management and Administration Office For a period of Five (5) years 2018-05-18 11:00 RFP002/ 18- 19
Placement or Outright purchase of fully automated Microbiology system for PMMH for a period of five (5) years. 2018-05-11 11:00 RFB 066- 17- 18
Mdutjana Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, measuring 2172.23 Square Meters 2018-05-11 11:00 NST18/ 015
Provision for maintenance, service and repairs for lifts and goods hoists for a period of three (3) years 2018-05-10 11:00 RFB 010/ 18- 19
Placement of chemistry analyser for the NHLS Free State and North West Region for a period of three years 2018-05-11 11:00 RFB 009/ 18- 19
Request for proposals from service providers to develop an integrated trade and investment strategy for the province of Kwazulu-Natal. 2018-05-25 12:00 3210/ 2018/ 01
Evander Magistrate Court: Gardening Services for the period of twelve months with an option to renew for another twelve months, measuring 4041 Square Meters. 2018-05-11 11:00 NST18/ 016
Ermelo Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, measuring 3034.11 Square Meters 2018-05-11 11:00 NST18/ 013

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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