Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
The Film and Publication Board (FPB) invites suitable service providers for the provision of data connectivity and voice over IP services a period of 36 months. 2019-06-25 11:00 RFT01 2019_20
Appointment of a Service Provider to Update the Topographic Data for The Chief Directorate: National Geospatial Information, Rhodes Avenue, Mowbray, Cape Town 2019-06-14 11:00 SSC WC 04 (2019/ 2020) DRDLR
Request for proposal for provision of security services for Coega Development Corporation SEZ 2019-06-24 12:00 CDC/ 66/ 19
Appointment of a Service Provider to Render Hygiene Services for the Department Of Rural Development and Land Reform Head Offices at 184 Jeff Masemola Street, Icd Building at 338 Thabo Sehume Street and Capitol Towers’ Building In (Church Square) Helen Joseph Street for a Period of Twenty-Four (24) Months. 2019-06-13 11:00 5/ 2/ 2/ 1- RDLR 0005(2019/ 2020)
RT252-2019: Supply and delivery of surgical instruments and equipment to the State for the period 01 August 2019 to 31 July 2022. 2019-06-25 11:00 RT252- 2019
Supply and delivery of DDT wettable powder to the National Department of Health for a period of 24 months. 2019-06-25 11:00 NDOH 04/ 2019- 2020
Terms of Reference for the Appointment of a Suitable Service Provider To Coordinate, Organise and Manage Multiple Events I.E. Conferences, Workshops And Official Meetings for the Department Of Higher Education And Training for a period of three (3) years 2019-06-25 11:00 DHET125
Supply, Delivery, Installation, Demonstration, Training of Personnel and Maintenance Plan for a Period of Three (03) Years of 2 x Fire Safety Chemical Storage Cabinets for 1 Military Hospital. 2019-06-26 11:00 CPSC- B- M- 016- 2019
Tenders are hereby invited for the provision of Security Services for a period of three(3) years 2019-06-18 11:00 WCC- SS- 2019
Appointment of a service provider for the provision of print management services for the Council for Geoscience for a period of three (3) years 2019-06-28 11:00 CGS- 2019- 009S
Provision of student computers and radio equipment. 2019-06-07 11:00 NEMISA/ 2019/ ICT/ RFB005
Appointment of a caretaker operator of scientific equipment for the Council for Geoscience at Boshof for a period of three (3) years 2019-06-27 11:00 CGS- 2019- 010S
Provision of Physical Security Services for NYDA Branches and Districts over a period of Three (3) Years 2019-06-25 11:00 NYDA2019/ 01/ FAC
Provision of Cleaning Service at Regional Office - Empangeni 2019-06-26 11:00 ZNB0012/ 18T
Request of a service provider for the cleaning of all interior and exterior glass panels that are at a height greater than 2 meters at SITA Erasmuskloof, Centurion, Numerus and Beta buildings for a period of 36 months 2019-06-07 11:00 RFA 1945- 2019
Security Service for Regional and MLB Offices, Cost Centre22 and District Office, Camperdown Depot, New Hanover Depot, Area Office Merrivale, Taylors Halt Depot and Nottingham Depot for 36 months contract. 2019-07-12 11:00 ZNB0010/ 18T
Supply and delivery of round 9x19mm calibre, ball (full metal jacket) Nato ammunition to the South African Police Service for a period of three (3) years 2019-06-24 11:00 19/ 1/ 9/ 1/ 148 TT (18)
Appointment of a Services Provider for Tthe Physical Gurdiang Services to Be Provided to the GDARD and The GDED for Tthe Period of Twelve Months 2019-06-07 11:00 GT/ GDARD/ 034/ 2019
Motheo District Municipality: 24 Months Preventative Maintenance, Servicing And Repairs to High Tension Installation 2019-06-04 11:00 BL19- 001
Supply and delivery of round 5,56 x 45mm calibre, ball (full metal jackets) Nato (R5) ammunition to the South African Police Service for a period of three (3) years 2019-06-24 11:00 19/ 1/ 9/ 1/ 147TT(18)

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Tender Knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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