Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
Speed Humps on P333 & P32. 2018-11-20 11:00 ZNT373T/C238/1100/S/19
Construction of Headwalls on L3150. 2018-11-20 11:00 ZNT373T/C238/1100/S/71
Supply and Installation of Mobile, Portable Radios and Batteries for Fire Department at Moorreesburg 2018-10-18 12:00 6/5/2/1
Laboratory Services Needed for Sanas Accredited Testing of Roads Materials 2018-10-18 12:00 6/5/2/386
Supply: Tools and equipment 2018-10-23 12:00 GD11900446
Supply and Install Lime Feeder, Butterfly Valve and Fasteners at Withoogte 2018-10-22 12:00 6/5/2/384
Supply and Delivery of Water Striker Service Pump End at Moorreesburg 2018-10-23 12:00 6/5/2/340
Supply and Installation of a Robotic Camera 2018-11-08 12:00 RFP/RBF/2018/63
Design, Development, Manufacture and Integration of a Military Mobile Headquarters Vehicle. 2018-11-13 15:00 DLS150651
Replacement of old ICT equipment. 2018-11-14 10:00 DBN/CAP (RTPC) 783
Supply and Delivery of Salga Games 2018 Kits “tracksuit, T-Shirts and Shorts” for the Zululand District Municipality 2018-10-30 12:00 ZDM109/2018
Provision of fire detection system maintenance. 2018-11-14 10:00 MPGXC005354
Supply & delivery of ticketing equipment. 2018-11-14 10:00 DBN/CAP (RTPC) 792
Supply, delivery and Off-Loading of 5 Ton Sudfloc 3860 at Krugerdam Water Treatment Plant 2018-10-18 12:00 Q10.10.18
Supply, Delivery and Off-Loading of 12 Ton Sudfloc 3860 at Vaalbank Water Treatment Plant 2018-10-18 12:00 Q11.10.18
The supply and delivery of Gym Equipment. 2018-11-14 10:00 CORP4588
The replacement of Roof at Eskom Park in Witbank. 2018-11-14 10:00 CORP 4587
Supply and deliver Lamps Tubular metal halide ZDL250 MHT 2018-10-24 11:00 SQ10181287
Supply & maintenance of a self-propelled on-track wagon with crane - as & when required (12 months). 2018-11-14 11:00 DBN/CAP (RTPC) 789
Supply & Deliver Flourescent Fittings 1.2mm switch start 240 complete with 2 tubes 2018-10-24 11:00 SQ10181287


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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