Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Bloemfontein Sandf: De Brug Mobilisation Centre: Upgrading of Facility/ Infrastructure (Kitchen) and Replacement of Kitchen Equipment: (Architectural Services) 2019-06-18 11:00 BL19- 010
Postmasburg Magistrate Court: Provisioning of cleaning services for 36 months. (1208.14m²) 2019-06-14 11:00 PF17/ 2019
Olifantshoek Magistrate Court: Provisioning of cleaning services for 36 months. (531.00m²) 2019-06-14 11:00 PF18/ 2019
Refurbishment of Swimming Pool at SAS Saldanha as per Statement of Work. Evaluation 80/20 principle. 2019-06-27 11:00 SPSC- B- 005- 2019
Outsourcing of a Service Provider to Grade the Firebreaks of the DOD Ammunition Depots (Proqurement Plan Number: DOD PROC PLAN 18-19/LOG DIV/ 865). 2019-06-27 11:00 CPSC- B- G- 272- 2018
Appointment of a service provider to provide analytical support in preparation of agricultural sector country status in terms of profile outline; malabo goals and milestones report and; policy and programme opportunities outline. 2019-06-14 11:00 4.4.12.2/ 2/ 19
Supply, delivery and offload protective clothing for LandCare 2019-06-13 11:00 ZNB 4294/ 19A
Warden Saps: Repair and Maintenance to Electrical, Structural and Civil Elements to the Station and Detective Office (Electrical Engineering) 2019-07-18 11:00 BL19- 011
Appointment of panel of mentorship facilitating agents to mentor, train and support projects identified for 2019/20 - 2020/21 financial years. 2019-06-13 11:00 ZNB 4295/ 19A
Provision of Executive and Leadership Coaching 2019-06-25 11:00 SAMRC/ HRPE& LC/ 2019/ 04
Appointment of a service provider for procurement of periodicals and journals for departmental libraries for a period of 36 months (3 years) 2019-06-13 11:00 ZNB 4296/ 19A
Request for a qualified panel to be part of the KwaZulu-Natal Film Commission production crew for a period of 3 years. 2019-06-17 11:00 KZNFC- T07/ 19/ 20
The iSimangaliso Wetland Park Authority invites suitable, qualified and competent firms of Environmental Consultants to send proposals to be considered for appointment as iSimangaliso’s service providers 2019-06-07 16:00 RFP NUMBER: 01/ MAY/ 2019
Appointment of a service provider to supply, deliver, commission, train and maintain a Lidar Systems for the use on a Drone (UAV) for the Council for Geoscience 2019-06-25 11:00 CGS- 2019- 001A
Appointment of a service provider to provide office furniture to the CCMA Nationally on an as and when required basis for a period of 36 months. 2019-06-14 11:00 CCMA/ 2018/ 41AFAC
Panel of service providers to render probity audit services to Gauteng Provincial Government departments and entities in the procurement of infrastructure, goods and services for a period of 3 years (36 months) 2019-06-14 11:00 GT/ GPT/ 033/ 2019
Expression of Interest for the Upgrade, Management and Effective Commercialisation of the Krugersdorp Game Reserve 2019-06-14 11:00 GT/ GIFA/ 029/ 2019 (EOI)
Request for proposal for provision of training services – seven (7) learnerships 2019-06-18 12:00 CDC/ 195/ 19 (A- G)
The Financial Intelligence Centre request proposals for the development and configuration of a compliance monitoring and assessment system utilising Microsoft business intelligence tools 2019-06-21 11:00 FIC/ RFB/ CMAS/ 003/ 2019/ 20
The Film and Publication Board (FPB) invites suitable service providers for the provision of data connectivity and voice over IP services a period of 36 months. 2019-06-25 11:00 RFT01 2019_20

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Tender Knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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