Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
Supply and delivery of liquid aluminum sulphate for a three (3) year period 2018-10-19 12:00 SMT24/18/19
Supply and Installation of 3 sluice plate vertical rising valves for the Sewerage Treatment Plant, Swellendam 2018-11-02 12:00 SMT25/18/19
Civil Engineers for the Heritage Bus Rehabilitation. 2018-11-15 12:00 JDA/HBR 001
Supply Asphalting Services for the period 1 January 2019 to 30 June 2019 2018-11-09 12:00 T14.18.19
Bid for the appointment of a service provider for the design, installation, supply and delivery of branding material for the Department of Public Works as per specification. 2018-11-13 11:00 SCMU5-18/19-GS0021
Supply and installation of a 1,8m high welded mesh fence at Sirkel street Park Moorreesburg and Jasmyn street Park Riebeek Kasteel. 2018-11-01 11:00 SCM 56/18/19
Bid for the appointment of a service provider to undertake a risk assessment on security systems at selected government buildings in the Eastern Cape as per specification. 2018-11-13 11:00 SCMU5-18/19-GS0022
Supply and Delivery of Breathing Apparatus for Firemen 2018-10-25 11:00 SCM 55/18/19
Appointment of a service provider on a 36 month contract to supply and deliver blankets to The PDMC. 2018-11-13 11:00 ZNT1904/2018LG
Supply and Installation of a Fully Functional Standard Audible Fire Alarm System at Darling Outreach Centre, Darling 2018-10-18 11:00 SCM 54/18/19
Provision of security guards at the access control points plus patrolling of premises. 2018-11-13 12:00 SEC1/2018/2019
Automatic Real Time License Plate Recognition Service 2018-10-18 11:00 SCM 51/18/19
Appointment of co-operatives for the maintenance of roads within Lekwa Local Municipality for a period of 8 months. 2018-11-13 12:00 DTS 03/2018/2019
Replacing of Existing Gutters at Rosenhof Community Hall, Moorreesburg 2018-10-18 11:00 SCM 50/18/19
Supply and delivery of chemicals for purification of Water and Waste Water in Standerton and Morgenzon. 2018-11-13 12:00 W1/2018/19
Design and installation of sewer odour control system in the international basement at O.R. Tambo International Airport. 2018-11-13 12:00 ORT 195/2018
Vehicle Financing 2018-10-22 12:00 TD07/2018
Speed Humps on P32 & P33-1. 2018-11-20 11:00 ZNT373T/C238/1100/S/17
Speed Humps on P208 & P325. 2018-11-20 11:00 ZNT373T/C238/1100/S/18
Supply and Delivery of Aggregates to Schmidtsdrift Road Building Project 2018-10-22 12:00 Q19/18


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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