Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
First aid level 1 training. 2018-08-24 09:00 SM11900032
The MBDA seeks quotes from suitable service providers for Cleaning Material 2018-08-28 11:00 BDA0818587
Provision of 50kg DPC trolleys for the platforms at cape town station quantity of 50. 2018-09-04 16:00 RFQ163/2018
Supply & deliver Envelopes Manilla B5 250 X 176mm 2018-08-28 11:00 SQ08181255
Supply & deliver Lever Arch Files Pvc A4 70 X 1450mm 2018-08-28 11:00 SQ08181255
Supply and Delivery of Furniture 2018-08-28 11:00 GQ08181883
Supply and delivery of radio wireless. 2018-08-23 11:00 GK11900069
Supply non-sterile exam gloves 2018-08-29 10:00 GA11900171
Mandlakazi Rwss: Construction of 19.8km Water Reticulation Network – Package 3C 2018-09-20 12:00 ZDM043/2018
Construction of Mandlakazi Phase 5.5 Bulk Water Supply: 44km of Bulk Gravity Mains, Associated Reservoirs, Pumpstation and Rising Main 2018-09-20 12:00 ZDM055/2018
Supply Clothing 2018-08-28 10:00 GA11900168
Bid for the appointment of a training provider to conduct an accredited technical trades & operator’s training to municipal officials for each identified programme as and when required from the date of appointment until 30 June 2021. 2018-09-07 12:00 8/2/5/84 (2018-2021)
Ceza Stand Alone Water Supply Phase 2: Reservoirs and Weir 2018-09-06 12:00 ZDM 094/ 2018
Ceza Stand Alone Water Supply Phase 2: Reticulation 13 2018-09-06 12:00 ZDM 093/ 2018
Supply and installation of fault indicators on The 33KV AC Network. 2018-09-10 12:00 23/2018/CTN/INFRA
Ceza Stand Alone Water Supply Phase 2: Reticulation 12 2018-09-05 12:00 ZDM 092/ 2018
Ceza Stand Alone Water Supply Phase 2: Reticulation 11 2018-09-05 12:00 ZDM 091/ 2018
Supply and installation of fault indicators on The 33KV AC Network. 2018-09-10 12:00 23/2018/CTN/INFRA
Ceza Stand Alone Water Supply Phase 2: Reticulation 10 2018-09-05 12:00 ZDM 090/ 2018
Ceza Stand Alone Water Supply Phase 2: Reticulation 09 2018-09-04 12:00 ZDM 089/ 2018

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10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Follow the instructions in the bid document to register your interest with the purchasing agency. This important step will help keep you up to... Read More

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