Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Provision and Installation of Multifunctional Printers to the Various Administrative Offices in the West Coast District Municipality 2018-09-21 12:00 WDM 26/2018
Engineer, supply, deliver, and install 2 x new 6.6 kV Ring Main Units (4 way) to the Camden Ash Handling Plant. 2018-09-03 10:00 MPGXC005293
Supply and delivery of Flammable Liquids Storage Cabinets at Roads Workshop Moorreesburg 2018-08-24 12:00 6/5/2/383
Training Course for Conflict Resolution and Negotiation Skills 2018-08-27 12:00 6/5/2/111
Supply and Delivery of Pharmaceutical Grade Reagent Kits. 2018-09-03 11:00 iThemba LABS - RFQ/2018/19:80
Appointment of service provider for the Heights Training. 2018-09-03 12:00 RFQ/HO/03/2018
Groceries and General Supplies 2018-08-23 14:00 PNQ1 GROCERIES AND GENERAL SUPPLIES 3
Repair and maintenance work to air-conditioning system at Johannesburg Central area on an “as and when” required basis for a period of three (3) years. 2018-09-04 10:00 RFQ SIM 18005 CIDB.
Supply and delivery of handheld UHF Trunking portable radios. 2018-09-04 10:00 PTH/54412
Supply and provision of cleaning services at Elandsfontein for a period of two years. 2018-09-04 10:00 CRAC-ELF-27368
Supply: Trousers & jackets 2018-08-30 10:00 GA11900170
Supply: Deposit pad 2018-08-24 11:00 GM11900119
Condition Assessment and Testing of high voltage silicone insulators. 2018-08-29 14:00 SH11900012
Supply brush cotton twill peak cap 2018-08-28 10:00 GA11900167
Request for Professional Services to Submit a Feasibility Report: Future Development : Portion of Erf 2, Robertson also known as over-Het-Roodezand / Bulida Gronde 2018-09-07 12:00 T43/2018
Supply: Badges: law enforcement id shields with name. 2018-08-30 10:00 GA11900169
Rental of Chemical Toilets on an Adhoc Basis for the Provision of Basic Sanitary Services within the Langeberg Municipality for a period ending 30 June 2021 2018-09-21 12:00 45/2018
Supply and delivery of hardware. 2018-08-23 11:00 GK1190043A
Supply: Medical supplies 2018-08-23 15:00 GF11900117
The MBDA invites suitably qualified service providers to provide Sanitary Services at the The Science & Technology Centre for a 6 month period with the possibility of renewing it for a further 6 months, on a rental basis. 2018-08-28 11:00 BDA0818588

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10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Follow the instructions in the bid document to register your interest with the purchasing agency. This important step will help keep you up to... Read More

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