Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
Preventative, servicing and day to day maintenance term contract of fire fighting equipment for 24 months in Capricorn and Sekhukhune Area. 2018-05-22 11:00 PLK18/ 25
Supply of maintenance and support for the VMware solution and the existing HP equipment for the Department of Trade and Industry (the DTI) for a period of 36 months. 2018-05-18 11:00 RFB 1735/2018
After service repairs to Heat exchangers as per report. 2018-05-09 11:00 ZNQ 17/ 18
Provision of electrical upgrade and admin accommodation to an existing facility. 2018-05-18 12:00 NAM/ELEC/18/Z1A
Provision of electrical upgrade and admin accommodation to an existing facility. 2018-05-18 12:00 NAM/ELEC/18/Z1A
After service repairs to Power Factor Board as per report. 2018-05-09 11:00 ZNQ 19/ 18
Supply and Delivery of Powdered Activated Carbon at Withoogte 2018-05-07 12:00 6/5/2/164
Cleaning of all windows and window ledges at R.K. Khan Hospital 2018-05-15 11:00 ZNQ 59/ 18- 19 GAZ
Rendering of standard security services for a 36 month period (1 June 2018 - 31 May 2021) at the Dutywa Office of The Dept. of Rural Development and Agrarian Reform. 2018-05-21 11:00 SCMU8-18/19-0079
Rendering of standard security services for a 36 month period (1 June 2018 - 31 May 2021) at the Butterworth Office of the Dept. of Rural Development and Agrarian Reform. 2018-05-21 11:00 SCMU8-18/19-0080
Provision of Cleaning service; Period of three months. Qty - 10 staff. 2018-05-08 11:00 ZNQ 58/ 18- 19 GAZ
Supply & Delivery of 22 mm to 15 Mm Reducing Str C/C Couplings (D-1rxs) (SABS On Coupling) 2018-05-08 11:00 SQ04181201
Learner transport route T724 from Bossiesgif turn-off, Qolweni 1 turn-off, Qolweni 2 turn-off and Pinetrees turn-off to Phakamisani Primary School 2018-05-18 11:00 B/ WCED 2447/ 18
Appointment of a service provider to print learning material for the National Youth Development Agency 2018-05-18 11:00 NYDA2018/ 01/ PDD
Supply and Delivery of Dry Groceries and Toiletries to GPG Departments and SITA for a period of 36 Months 2018-05-18 11:00 GT/ GPT/ 069/ 2018
Office accommodation for a 36 month period (1 June 2018 - 31 May 2021) at the Qumrha Office of the dept. of Rural Development and Agrarian Reform. 2018-05-21 11:00 SCMU8-18/19-0081
Supply and Delivery of Dairy Products to Gauteng Provincial Government (GPG) Departments Institutions and State Information Technology Agency (SITA) for a period of 36 months 2018-05-18 11:00 GT/ GPT/ 068/ 2018
Supply & Delivery of 50 Mm Stainless Steel Couplings to fit 50 mm CO.O.D. 2018-05-08 11:00 SQ04181201
Tender for the lease of corporate office space for National Youth Development Agency Cape Town Branch over a period of five (5) years. 2018-05-21 11:00 NYDA2018/01/FAC-Cape Town
The Supply and Delivery of Wet Rations to the Department of Defence (Northern Cape Province) for a Period of Three (03) Years 2018-05-30 11:00 CPSC- B- PC- 007- 2017


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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