Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Consultancy services to manage an online public health journal for Africa CDC 2018-11-09 15:00 AUC/ACDC/C/382
Supply & Install Centrifuge NHLS-Christ The King 2018-10-26 11:00 RFQ -KZN-129
Supply & Install Micro Tube Centrifuge NHLS-Mahatma Ghandi 2018-10-26 11:00 RFQ- KZN-121
Supply and Install Hydroboil X2 NHLS- Catherine Booth NHLS- Greytown 2018-10-26 11:00 RFQ-KZN-6/17
Consultancy services to facilitate the operationalization of PAWO in to AU specialized agency 2018-10-30 15:00 AUC/WGDD/C/270/2018
Supply and install centrifuge x2 2018-10-26 11:00 RFQ- KZN 89/92
For Time and Date Recorder For Tonga Labaratory 2018-10-24 09:00 RFQ 0704979
For 2x Time And Date Recorders For Themba Laboratory 2018-10-24 09:00 RFQ 0715891
Request For Laptops 2018-10-19 11:00 1493104/18-19
Consultancy service to manage the implementation of the African Women’s Legacy Project 2018-10-30 15:00 AUC/WGDD/C/269/18
Supply: Care packs / wellness 2018-10-22 12:00 GG11900596
Supply, replacement and service of first aid firefighting appliances for Overstrand Municipality for a contract period ending 30 June 2021. 2018-11-16 12:00 SC1909/2018
Installation of Sewer reticulation in Kleinmond, Phase 1 2018-11-16 12:00 SC1915/2018
Supply: Hardware items 2018-10-22 12:00 GG11900597
Installation of Sewer Reticulation at Gansbaai, Stanford and Hermanus. 2018-11-16 12:00 SC1916/2018
Replacement of Water pipes, Rooi Els to Hermanus and Construction of Sewer Pipelines 2018-11-16 12:00 SC1919/2018
Upgrade of Electrical Bulk Supply Network – Louisvale Rd 2018-11-02 14:00 TN069/2018
Mhlathuze Water hereby invites tender submissions for the supply of laboratory chemicals and consumables. 2018-11-09 12:00 MW/9/8/2018
Retrofitting of high pressure sodium floodlights with LED flood lights on existing 30 m and 40 m high mast light structures 2018-11-02 14:00 TN070/2018
Mhlathuze Water hereby invites tender submissions for the supply of Laboratory Gases to Mhlathuze Water Scientific Services laboratory. 2018-11-09 12:00 MW/17/10/2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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