Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Supply & delivery of cable. 2018-06-26 15:00 GJ1181037A
Supply: Electrical accessories 2018-06-29 15:00 GJ11801096
Supply: Hardware items 2018-06-26 12:00 GG11801523
Department of Labour: Procurement of Office accommodation comprising 3 134.09m² and 20 undercover Parking Bays in Johannesburg CBD for a period of five (5) years 2018-07-24 11:00 JHB.18/ 08
Department of Labour: Procurement of Office accommodation comprising 2 533.64m² and 20 undercover Parking Bays in Germiston CBD for a period of three (3) years 2018-07-24 11:00 JHB.18/ 09
Supply, Maintenance and Servicing of Tractors and Accessories for SANParks for a period of five (5) years 2018-07-16 11:00 GNP- 014- 18
Service Laundry 2x Drier, 2x Washing Machine and 1X pressure. 2018-06-29 11:00 ZNQ: 8973/ 18 NIEM
Service to Air-conditioners split unit x 44 units & window unit x 32 units. 2018-06-29 11:00 ZNQ: 8965/ 18 NIEM
Robben Island Museum (RIM) Intends on Creating an Open Database of Service Providers to Provide Suitable Options In Procuring a Passenger Ferry or In Providing Alternatives Such as; Leasing with the Option to Procure, Outright Purchase, Etc 2018-07-20 11:00 RIM FER 01- 2018 / 2019
Service to calorifiers x 02 units. 2018-06-29 11:00 ZNQ: 8968 NIEM
Service Voltage Switch Gears X 03. 2018-06-29 11:00 ZNQ: 8976/ 18 NIEM
RAF would like to appoint an experienced and suitably qualified service provider to provide leasing of office space in Durban Regional Office for a period of five (5) years 2018-07-17 11:00 RAF/ 2018/ 00026
Service of fire equipment at Groenvlei clinic X 12. 2018-06-29 11:00 ZNQ: 8980/ 18 NIEM
Service infra red testing to DB boards. 2018-06-29 11:00 ZNQ: 8982/ 18 NIEM
Maintenance of Telephone Management System (PBX) for Parliament of RSA 2018-07-06 12:00 B8/ 2018
Service medical gas plant, all oxygen & vacuum points in all three wards and two vacuum pumps x52 points. 2018-06-29 11:00 ZNQ: 8967/ 18 NIEM
Service of fire equipment at Niemeyer Memorial Hospital X 56. 2018-06-29 11:00 ZNQ: 8979/ 18 NIEM
Appointment of a service provider to provide Internal Audit Services to the National Arts Council for a period of three (3) years on 80/20 PPPFA 2018-07-24 11:00 NAC- 01- 2018- 19
Service Genset 350KVA at Niemeyer Hospital 2018-06-29 11:00 ZNQ: 8977/ 18 NIEM
Service Particle Count Test X 01 2018-06-29 11:00 ZNQ: 8981/ 18 NIEM

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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