Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at

Earn to learn

Title Closing Date Tender No.
Provision of banking services for a period of 5 years 2017-11-06 12:00 BID 09/17
Request for expression of interest from qualified entities to be enlisted in the database of the Department of Environmental Affairs for the implementation , operational support, planning and training projects for Expanded Public Works Projects (EPWP) for the Natural Resource Management Programmes 2017-09-29 11:00 E 1406
Procurement for supply and installation of Modular Structure at seven schools in the Eastern Cape Cluster 10 2017-10-09 11:00 DBE0108
Procurement for supply and installation of Modular Structure at seven schools in the Eastern Cape Cluster 9 2017-10-09 11:00 DBE0107
Procurement of Contractors to implement water, sanitation and fencing projects for 47 schools in the Eastern Cape for Cluster 6 2017-10-09 11:00 DBE0104
Procurement of Contractors to implement water , sanitation and fencing projects for 47 schools in the Eastern Cape for Cluster 1 2017-10-09 11:00 DBE097
Procurement of Contractors to implement water, sanitation and fencing projects for 47 schools in the Eastern Cape for Cluster 7 2017-10-09 11:00 DBE0105
Supply & Delivery of Voter Registration Devices 2017-11-07 11:00 IEC/ LG- 04/ 2017
Professional Services for the Master Plan of the Feeder Roads and Bridges. 2017-10-16 14:00 6019
Commercial Property Development 2017-09-29 14:00 COR53/2017
Mowing of Grass at Recreation & Parks Area 1.3 Halls, Pool and Bowling Greens 2017 2018 2017-10-11 14:00 W101800089
Reconfiguration of ERI TSS Workshop into a transformer assembly and repair works 2017-11-01 10:00 RFP/ERI/2017/ST
The Road Accident Fund (RAF) hereby invites experienced and suitable qualified service provider to provide Integrated Claims Management Systems (ICMS) over a period of five (5) years. 2017-09-26 11:00 RAF/ 2017/ 00038
SANParks wishes to appoint a partner to act as a single service aggregator for all ICT services to SANParks for a period of five (5) years with an option to renew. 2017-09-22 11:00 GNP- 007- 17
2 hectares of land for sale or development in Benoni suitable for 50 clusters,150 apartments or a mixed use development 2018-12-31 12:00 ERDT 0014
Customer care training R031700528
Supply: 600 pkt of paper sterilization crepe green 900x1300mm (100 sheet per pkt) ZnqSN604/ 16gaz
Supply and delivery of optical fibre test equipment SKA SA SKRF 001 2017
Consultancy services for the Design of a new Gender Policy for the AU for the period 2017-2023 No reference supplied
Supply & delivery of bakri balloon ZNQ 138/ 16/ 17


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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