Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply: 108 pairs stockings anti embolism thigh high medium 2017-10-03 11:00 ZNQ 775/ 17/ 18
Supply: 150 pairs stockings anti embolism thigh high x large 2017-10-03 11:00 ZNQ 776/ 17/ 18
Supply: 6360 units nebulizer aerosol child 2017-10-03 11:00 ZNQ 835/ 17/ 18
Supply: 1100 pkts electrodes E.C.G adult pkt/50 2017-10-03 11:00 ZNQ 834/ 17/ 18
Supply and deliver 10L Buckets plastic. Green, Yellow, Blue, Red and White Colours. QTY: 32 Units 2017-10-06 11:00 ZNQ: 593/ 17- 18
Supply and deliver SHE Bins 10L. QTY: 48 Units 2017-10-06 11:00 ZNQ: 591/ 17- 18
CapeNature seeks the services of a skilled project management team and contractor to construct a recreational area including a swimming pool and shaded lapa at the Algeria campsite in the Cederberg Wilderness. The contractor must have a minimum level 3GB for the installation of the required pool and recreational area. 2017-10-20 11:00 WCNCB 02/ 09/ 2017
Supply & delivery of plumbing material 2017-09-29 11:00 ZNQ 276/ 17/ 18
CapeNature requires the services of an experienced Contractor to design, supply building material, and construct for the Upgrade of Tierkloof bushcamp at Gamkaberg Nature Reserve. 2017-09-22 11:00 WCNCB 03/ 09/ 2017
Supply: 5030 units nebulizer aerosol adult 2017-10-03 11:00 ZNQ 833/ 17/ 18
CapeNature seeks a Service Provider to erect a game proof boundary fence at the Ganzekraal Conservation Area west of the R27 near Mamre. 2017-10-20 11:00 WCNCB 04/ 09/ 2017
Supply trial frame for refraction 2017-10-06 11:00 ZNQ 365/ 17/ 18
Tubes cycle kenda 4.80/ 4.00-8 tr 13 SABS approved. Quantity: 10units 2017-10-03 11:00 ZNQ No.853/ 05/ 17
Supply ophthalmic desktop autoclave, 5L, positive pressure pulse displacement 2017-10-06 11:00 ZNQ 370/ 17/ 18
Appointment of a capable service provider to provide to raise funds and host the events aspects of the annual Andrew Mlangeni golf day and ministerial golf day. 2017-10-20 11:00 SRSA005/ 2017- 18
Supply puff tonometer, desktop 2017-10-06 11:00 ZNQ 367/ 17/ 18
Major service, rewind and replace fault parts for air supply fan motor at North block plant room & other services (see description for details) 2017-10-03 11:00 606/ 05/ 17
Supply surgeon’s stool with fully adjustable backrest and armrests used in cataract surgery 2017-10-06 11:00 ZNQ 369/ 17/ 18
Supply hydrocollator hot pack unit, 15L 2017-10-06 11:00 ZNQ 368/ 17/ 18
Appointment of a Fulfillment and Warehousing Services for South African Tourism Central Europe. 2017-10-16 12:00 SAT CENTRAL EUROPE 001/ 17

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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