Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply with carpentry material 2018-06-04 11:00 ben03/ 2018- 2019
Supply and Deliver Filters to Main Air Handling Units. 2018-06-01 11:00 ZNQ0199/ 18/ 19
Port St Johns - : Repair & renovation without site clearance & rezoning certificate 2018-06-15 11:00 MTH 09/ 2018
Supply: 1. Patient referral letter- (qty) 50 packets - (x 50 sets per pkt) 2. Folder out patient record- (qty) 150 packets (x 250 sets per pkt) 3. Cover health service- (qty) 200 packets- (x 100 sets per pkt) specifications attached to the document. 2018-06-01 11:00 ZNQ 19/ 18- 19
Upgrade of Kitchen and Kitchen Equipment 2018-06-22 11:00 CPT 1001/ 18
Supply Two Vaccine Fridges. 2018-06-05 10:00 52/ 18/ 19PCHC
Supply: 750 - chromic 1 gut absorbable suture taper heavy strand - 50mm - 1/2 circle - 75 cm - metric 5- (12 units in a box) 2018-06-06 11:00 63/ 18
Construction of new Randfontein Community Health Centre 2018-06-18 11:00 DID06/ 05/ 2018
Supply 750 Boxes - Chromic 2 Gut Absorbable Suture Taper Heavy Strand 50MM - 1/2 Circle - 75CM - Meric – 6- ( 12 Units In A Box ) 2018-06-06 11:00 64/ 18
Servicing of Earth monitoring boards in theater, ward 9, ICU, and NICU x 10 units 2018-06-01 11:00 ZNQ 298 / 18 / 19
Service of Infrared Detection 2018-06-01 11:00 ZNQ0197/ 18/ 19
Service and Repair of Hydroboils 2018-06-01 11:00 ZNQ0198/ 18/ 19
Servicing of Laundry equipment consisting of x 11 machines 2018-06-01 11:00 ZNQ 295 / 18 / 19
The supply of medical locums of all grades and specialties including standby, on call (exclusive of nursing and administrative personnel) to all hospitals/ institutions under the Western Cape Department of Health for a three (3) year period. 2018-06-22 11:00 Western Cape: Department of Health: Supply Chain Sourcing
Completion contract for the repairs and maintenance works at Middelburg Nursing School. 2018-06-15 11:00 NDOHF 01/ 2018- 2019
Servicing of Atenuators in room 14 and theater roof ducting x 5 2018-06-01 11:00 ZNQ 296 / 18 / 19
Construction of Nyaniso Chc (Phase 2) Community Health Centre and External Works 2018-06-25 12:00 CDC/ 134/ 18
Request for proposals from reputable and suitably qualified research houses to submit proposals to conduct a departure survey for the South African Tourism 2018-06-18 12:00 SAT 129/ 18
Annual servicing of theatre tables x 4 2018-06-01 11:00 ZNQ 232 / 18 / 19
Request for proposals from reputable and suitably qualified research houses to submit proposals to conduct a domestic tourism survey for the South African Tourism 2018-06-18 12:00 SAT 128/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.