Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply Wound dressing (100% soduim carboxymethylcellulose NACMC fibrous hydrocolloid dressing containing ionic silver with nylon stitching 17 x 15cm) - 3000 boxes 2018-03-06 10:00 225/ 17- 18
Request to render Security Services at Mary Moodley Child and Youth Care Centre for a period of 24 Months 2018-03-16 11:00 GT/ GDSD/ 055/ 2018
Supply: Elastic bandage 50mm x 4.5m(stretched) (12 rolls per pkt); Elastic bandage 100mm x 4.5m(stretched) (12 rolls per pkt) 2018-03-02 11:00 ZNQ 132/ 2017
Request for proposal for the appointment of a contractor for construction of electrical works, access road and water supply system 2018-03-27 11:00 GGDA/ 19/ 2017- 18/ GIDZ_INFRASTRUC
Rendering of a Security Service for period of two years (24 months) at CNR Leta & Moropotsane Street ,Phuthaditjhaba ,Qwa-qwa, 9866 2018-03-15 11:00 FSDOL07/ 2018
Appointment of a service provider for the supply, installation and maintenance of backup generators, uninterrupted power supply (UPS) unit, air-conditioners including consequential general building, electrical, mechanical, civil and engineering works in various DHA offices and Port of Entry for a period of three (3) years. 2018-03-16 11:00 DHA04- 2018
Re-Advert - Provision of alarm with armed response services and security guards at the CETA head office in Midrand. 2018-03-02 11:00 018- 2017/ 2018
Provision of ICT desktop support services for a period of 3 years. 2018-03-16 11:00 CONHILL/ 02/ FAC/ 2018
Request for proposal for the appointment of a service provider to project manage the GIDZ marketing campaign 2018-03-26 11:00 GGDA/ 18/ 2017- 18/ GIDZ_MARKETING
Faulty Find and Repair Calorifier Since Has No Hot Water in Nurses Home Building 2018-03-02 11:00 ZNQ 133/ 2017
Provision of internet connectivity services for a period of 3 years. 2018-03-15 11:00 CONHILL/ 04/ FAC/ 2018
Supply of maintenance, support and a minor upgrade for the Department of Trade and Industries (the dti) Checkpoint infrastructure. 2018-03-16 11:00 RFB 1704/ 2017
Invitation to service providers to supply MPLS connectivity between The Commission’s Main Data Center located at The DTI Campus, 77 Meintjies Street, Sunnyside, Pretoria and the Remote Sites. 2018-03-16 11:00 CIPC BID NUMBER: 31/ 2017/ 2018
Repair and Maintenance of Accessible Lifts, for a period of 3 years, including Lift Replacement Project 2018-03-16 11:00 CONHILL/ 01/ FAC/ 2018
Identification of premises for office space for the NDA to be occupied over a period of three years with an option to renew at NDA’s sole discretion for an additional twenty-four months at intervals of twelve months each 2018-03-22 14:00 NDA26/ FIN15/ 18
Manufacturing, supply and delivery of poncho, HRD trainee for a period of three (3) years in accordance with specification SAPS 3231/17 Version 01.0/June 2017: Division: Supply Chain Management. 2018-03-27 11:00 19/ 1/ 9/ 1/ 95TC (17)
Appointment of Suitable Service Provider to Provide Office Accommodation to the MICT Seta Cape Town Offices for a period 36 months Subject to Renewal Of MICT Seta License 2018-03-16 11:00 MICT- SETA/ OACPT/ 2018
Manufacturing, supply and delivery of jersey HRD trainee unisex for a period of three (3) years in accordance with specification SAPS 3206/17 Version 01.0/ April 2017 2018-03-27 11:00 19/ 1/ 9/ 1/ 94TC (17):
Appointment of Suitable Service Provider to Provide Office Accommodation to the Mict Seta Durban Offices for a period 36 months subject to Renewal of MICT Seta License 2018-03-16 11:00 MICT- SETA/ OADBN/ 2018
The supply and delivery of protective clothing and uniform for mortuaries 2018-03-02 11:00 339, 340, 347, 335/ 17/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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