Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply: 3 each x primer;auto,etch filler;2kg;beige;5l 2017-11-27 12:00 GG11800276
Supply: padlock - material: brass; size: 50mm 2017-11-27 12:00 GG11800275
Publishing of BCMM Telephone Numbers in East London Phone Book for Year 2018 2017-11-28 12:00 RFQ/DTC/2017-18/134 (Re-Advertisement)
Install and supply of fibre cable and material from Meulwater to Ou Tuin Substation 2017-11-30 10:00 DIE0012983
Supply: Hardware items 2017-11-27 12:00 GG11800279
Supply and Installation of Outdoor Camera System for BCMM 2017-11-28 12:00 RFQ/SCM/2017-18/204
Supply: strapping - material: grade 304 stainless steel 2017-11-29 12:00 GG11800278
Lease of AO plotters 2017-11-30 10:00 DIC0023261
Supply & Delivery of Refreshments 2017-11-28 12:00 RFQ/SCM/2017-18/203
Supply and Delivery of Soda Ash to BCMM Stores, Chiselhurst, East London 2017-11-28 12:00 RFQ/SCM/2017-18/202
Rendering of written translation services 2017-11-30 10:00 DCG0010312
Supply: Hardware items 2017-11-27 12:00 GG11800277
Supply: Hardware items 2017-11-27 12:00 GG11800281
Supply & delivery of office furniture 2017-11-30 10:00 WEB 12:2017/2018
Supply: Hardware items 2017-11-27 12:00 GG11800280
Supply & delivery of mortice lockset 2 lever CP (union type) 2017-11-30 10:00 S3B0005805
Request for Service Providers to Supply and Deliver Equipment Shearing Shed for Wool Production Projects 2017-11-28 12:00 RFQ/LED/2017-18/200
Supply: 3,230 each x snack packs 2017-11-29 15:00 GF11800464
Supply & delivery of meggar MIT1025 2017-11-30 10:00 DIE0012987
Supply: Plants 2017-11-29 14:00 GC11800345

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.