Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Dental laboratory service for Prostodontis 2018-06-04 11:00 ZNQ 194 of 18/ 19
Annual service of Infrared testing on electrical installation. 2018-06-08 11:00 H104/ 18/ 19
Annual service of Nurse calling system. 2018-06-08 11:00 H102/ 18/ 19
Major service to autoclaves - companies must be registered on CIBD (2ME). 2018-06-01 11:00 ZNQ 109/ 2018
The Periodic Maintenance of TR 35/1 Between Beaufort West and the Eastern Cape Borders (Km58.00 To Km 74.22) 2018-06-28 11:00 S034/ 18
The Periodic Maintenance of tr 30 Section 1 from Langhoogte (Km0.00) to Villiersdorp (Km 22.43) and Section 2 from Villiersdorp (Km 0.38) to to Worcester (Km 12.00). 2018-06-28 11:00 S035/ 18
Vending machine rental services 2018-06-04 11:00 ZNQ 1264 of 17/ 18
Taylor Bequest hospital in Mt fletcher phase 2: Staff accommodation - renovations and additions 2018-06-22 11:00 SCMU3- 17/ 18- 0412- HO
Taylor Bequest hospital in Mt fletcher phase 1: New staff accommodation and prefabricated ablutions 2018-06-22 11:00 SCMU3- 18/ 19- 0040- HO
Major service to clarifiers -companies must be registered on CIBD (2ME ) 2018-06-01 11:00 ZNQ 110/ 2018
Repairs and Refurbishments of Gqebera Community Health Center at Nelson Mandela Metro - PE 2018-06-29 11:00 SCMU3- 17/ 18- 0359- HO
Isilimela hospital phase 1 in Gomolo, Port St Johns Municipality: Upgrading of existing accommodation and provision of 4 new prefabricated buildings 2018-06-22 11:00 SCMU3- 18/ 19- 0085- HO
Provision of Routine and Safety Maintenance on Various Roads within Camperdown Zone - Mpumalanga Area Office -Grade 7CE 2018-06-22 11:00 ZNT 4056/ 16T
Major service to theater lights (supply 20 bulbs)- companies must be registered on CIBD (2EB). 2018-06-01 11:00 ZNQ 106/ 2018
Provision of Routine and Safety Maintenance on Various Roads within Applesbosch Zone - Umshwathi Area Office -Grade 7CE 2018-06-22 11:00 ZNT 4017/ 16T
Provision of Routine and Safety Maintenance on Various Roads within Taylors Halt Zone 6 - Merrivale Area Office -Grade 7CE 2018-06-22 11:00 ZNT 4008/ 16T
Major service to power factor correction – companies must be registered on CIBD (2ME). 2018-06-01 11:00 ZNQ 105/ 2018
Provision of Routine and Safety Maintenance on Various Roads within Howick Zone1 - Vulindlela Area Office -Grade 7CE 2018-06-22 11:00 ZNT 3997/ 16T
Major service to uninterrupted power supply -companies must be registered on CIBD (2EB) 2018-06-01 11:00 ZNQ 107/ 2018
Repairs and Refurbishments of Leticia Bam Community Health Center at Nelson Mandela Metro - PE 2018-06-29 11:00 SCMU3- 17/ 18- 0360- HO

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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