Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Construction of the extension of Taung library 2018-01-02 12:00 SCM/SS06/2017/2018
Supply and delivery of Safety Clothing for the Langeberg Municipality, for the Period of 3 Consecutive Years 2017-12-08 12:00 T 32/2017
The Supply and delivery of 7 x Sealing End 132kv 400SQ CU of D2872 2018-01-23 13:00 DX 756
Supply, delivery and installation of Sewer Pumps Mandela Square Montagu 2017-12-01 12:00 TE 87/2017
Supply: Guard rail 2017-11-27 14:00 GE11800781
Supply Water distribution material 2017-11-30 16:00 GE11800782
Supply Bricks 2017-11-27 14:00 GE11800783
Supply Binding wire 2017-11-27 14:00 GE11800784
Supply: 1 each x tokyo keiki ufl-30 clamp-on flow meter 2017-11-30 14:00 GE11800792
Supply and install 2x 110mm sleeves for electrical cable across Voortrekker Road (R303) in De Doorns opposite new Fire Station 2017-12-12 11:00 277634
Hiring of Audio-Visual for Mayoral Title deed Handover 2017-11-28 09:00 SP11800073
Supply: DTP42-41DZ Vortex Immersible Pump 13Kw 3Phase 2017-11-30 14:00 GE11800794
Clearing of Alien Plants at Stettynskloof 2017-11-27 11:00 277576
Hire of 18 X Flush portables and 2 paraplegic toilets with 2 Janitors for Atlantis Concert in the Park event 10 December 2017, Atlantis Smart Park, cnr of Grosvenor Avenue and Enchantress Crescent, Saxonsea, Atlantis from 08h00 till 21h00 2017-11-28 09:00 SM11800310
Supply: 10 each x hardboard; tempered 2017-11-27 12:00 GG11800270
Supply: Hardware items 2017-11-29 12:00 GG11800272
Supply: Hardware items 2017-11-29 12:00 GG11800271
Supply rhino board and facia board 2017-11-29 12:00 GG11800274
Supply: 5 each x adhesive;wood;wht;2.5l 2017-11-27 12:00 GG11800273
Repair, Maintenance and Testing of 11 kV and 66 kV Cables 2017-12-07 10:00 ED8/2017

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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