Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply: 108 Cases - Swabs Abd Tape R/Op Sterile 370 X 450mm - 4ply ( 48 Pouches In A Case - 5 Pcs In A Pack ) 2017-10-04 11:00 290/ 17
Plumbing and carpetry material for Umlazi K Clinic U,L,Q,D,V Magabheni, Umnini,Danganya,Folweni and Umbumbulu. 2017-10-03 11:00 ZNQ 804/ 17/ 18
Supply and delivery of: 1. Electro Surgical Unit for Large Loop Excision of Transformation Zone (Lletz) Procedure H.T.S. No.E2 ( Electronics ) Umdns: 11490 2017-10-02 11:00 ZNQ525/ 2017- 2018
IG-541 Gas Fire Suppression 2017-10-17 11:00 NLSA.PTA.IG- 541GAS 08/ 2017
Wesselsbron SAPS: Repair and Maintenance. CIDB Grading 5GB or higher and 4GB PE 2017-10-17 11:00 BL17/ 009
Supply Granuflex E 20x20 Triple Hydrocolloid Dressing X 30 Boxes 2017-10-02 11:00 ZNQ 379/ 17/ 18
Provision of Office Accommodation: Elliot Satellite Office for a period of 5 years. (Leases ranging from seven to ten years will also be considered). Office space between 102m² and 157m² and 4 parking bays are required 2017-10-24 11:00 25/ 2017
Supply Brush Cutter 1.9kw,Weight 8.0kg.Fuel Capacity 0.67 =13 Each 2017-10-02 11:00 ZNQ 378/ 17/ 18
Purchase of building: Port Elizabeth Justice Centre Office space between 1187m² and 1262.40m² and 12 parking bays are required. 2017-10-24 11:00 23/ 2017
Supply Battery Operated Vehile E242 Hd =01 Each 2017-10-02 11:00 ZNQ 374/ 17/ 18
Provision of Office Accommodation: Verulam Justice Centre for a period of 5 years. (Leases ranging from seven to ten years will also be considered). Office space between 580m² and 661.20m² and 9 parking bays are required 2017-09-24 11:00 26/ 2017
Supply: Bacteria binding gauze with dacc coating 7x9cm 2017-10-03 11:00 ZNQ NO.2505/ 08/ 17
Provision of Office Accommodation: Secunda Satellite Office for a period of 5 years. (Leases ranging from seven to ten years will also be considered). Office space between 138.90m² and 142.80m² and 3 parking bays are required. 2017-10-24 11:00 24/ 2017
Supply: Sapphire orphthalmic blades:2.65mm clear corneal 60 degree blade -1box(6 units each) 2017-10-03 11:00 ZNQ NO.650/ 05/ 17
Pietermaritzburg: Department of Office of the Premier: Terry Street Parking and fencing project: CIDB grading 4 CE 2017-10-25 11:00 ZNTM00956W
Supply: Portable automatic body mass index scale stadiometer (as per spec). 2017-10-03 11:00 ZNQ NO.2264/ 08/ 17
Department of Co-operative Governance and Traditional Affairs: Repairsand Renovations to the remainder of Withby Lodge: CIDB grading: 4GB 2017-10-24 11:00 ZNTM00775W
Supply: Disposable surgeons gowns bacterial viral barrier gowns AAMI- level 4, size large 25-30units/case( as per spec). 2017-10-03 11:00 ZNQ NO.2212/ 08/ 17
Office of the Public Protector: Procurement of office accommodation comprising 731.21m² and 20 Parking Bays in Braamfontein/Parktown/ Aucklandpark for a period of five (5) years. 2017-10-25 11:00 JHB.17/ 27
Supply: Disposable surgeons gowns bacterial viral barrier gowns AAMI- level 4, size XXX large 25-30units/case( as per spec) 2017-10-03 11:00 ZNQ NO.2213/ 08/ 17

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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