8 Rules When Submitting Your Tender Response | Page 2 | SA-Tenders.co.za
Issue Date: 
Wednesday, September 28, 2016

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

  1. Closing date – which is the last day that the tender response can be submitted.
  2. Closing times – VERY IMPORTANT – do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Currently, procurement entities will indicate on the tender invitation document that the time they use is the time given by dialing Telkom’s 1026 line. This is the official time in South Africa.
  3. Ensure that you submit the correct number of copies that the procuring entity has requested. You don’t want the procuring entity to take your tender response apart in order to make copies of it. Remember that there are several Bid Evaluation Committee members and each one of them must have a copy of your tender response in order to evaluate.
  4. Be mindful that the procuring entity can request different formats of your tender response. For example, they can request a hard copy or soft copy or even both.
  5. When you deliver your tender response ensure that it goes into the correct tender box. Many procuring entities will have more than one tender box available.
  6. If you have to provide samples together with your tender response ensure that the samples are also delivered at the correct address – sometimes the samples need to be delivered at a different address as the tender response – ensure you are on top of the delivery instructions.
  7. Envelopes – make sure your tender response is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the procuring entity is using.
  8. Finally, write the address in a readable handwriting. If they cannot read it - your tender response will not be considered.

By following these rules you will ensure that your tender response considered for evaluation.

For more information please visit our website at www.how2tender.com

Earn to learn

Title Closing Date Tender No.
Supply Mv terminations 2018-05-28 15:00 GJ11800983
Supply Cable joint boxes 2018-05-28 15:00 GJ11800984
Design, cast & install commemorative sculpture 2018-05-28 12:00 461/2017/18
Conducting of Heritage Impact Assessment at Aerorand South 2018-05-25 12:00 Q22.05.18
Provision of insurance services for Ehlanzeni District Municipality. 2018-06-08 12:00 EDM/46/2017-18
Provision of canteen and catering services as well as proposals for management of bookings and reservations of the Disaster Management and Conference Centre. 2018-06-08 12:00 EDM/42/2017-18
Supply and Installation of Internal Audit Software 2018-05-25 12:00 Q26.05.18
Travel Management Services. 2018-06-22 11:00 PUR 3003/18
Terms of References for ETDP SETAs Information and Records Management solution. 2018-06-11 11:00 BID NO: SCMU: 02 - 2018/19
Forcepoint e-mail protection 2018-05-24 12:00 Q25.05.18
Refurbishment of Netball court at Rheenendal Sport Ground 2018-05-28 12:00 462/2017/18
Terms of References for ETDP SETAs Business Continuity Plan (BCP) and Disaster Recovery (DR) Solution. 2018-06-11 10:00 BID NO: SCMU: 01 - 2018/19
Arc - Welding Training NQF Level 2 for eight (08) employees for Steve Tshwete Local Municipality 2018-05-30 12:00 Q29.05.18
Supply of civil engineering infrastructure design software. 2018-06-15 12:00 ERW201804/TNDR-004
Supply, installation and maintenance of free standing hot and cold water dispensers and supply and delivery of bottled water to certain SARS Offices, countrywide for a period of 36 months. 2018-06-18 11:00 RFP 23/2018
The Provision of Technical Training and Support Services i.e Electrical Engineering, Mechanical Engineering and Generic Training. 2018-06-19 10:00 KBG1852
Supply and deliver of construction material for the period 01 July 2018 to 31 December 2020. 2018-06-15 12:00 55/17/18
Request for proposal for the service of rand water medical scheme designated service provider for the Pharmacy Management Service for a period of three years at Rand Water. 2018-06-22 12:00 RFP00530/17
Repair Bio filter no.8 and 9 Belvidere Waste Water Treatment Works 2018-05-28 12:00 458/2017/18
Request for proposal for the service of hospital benefit utilization (hospital pre-auth, chronic disease management, hospital claims assessing, medical advisory services, case management, IT administration system with finance system) at Rand Water for a period of three years. 2018-06-22 12:00 RFP00541/17


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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