Issue Date: 
Monday, November 24, 2014

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

  1. Administrative reasons

Administrative errors can cause your tender to be disqualified. You might forget to sign the tender or to initial every page. Perhaps your tender is late or you submit it into the wrong tender box. These errors are all causes for your tender being disqualified.

  1. Missing information

Ensure that you supply all the additional information that the tender asks for. It is always good to read the tender document thoroughly whilst making a list of all the additional documents that will be required. As soon as you are finished with your tender response tick every item on the list that you have made.

  1. Unclear proposal

Communication is everything. In order to stand a change of winning a tender you have to communicate your supply in such a way that it is clearly understood what you are offering. Ensure that your writing skills are up-to-date. Write in understandable English.

  1. Requirements not met

This point can be confused with point 3, but it is not the same. Together with additional information come specific and general requirements. These requirements will be picked up by the responder when examining the tender document. Ensure that you meet all the requirements and if there are any requirements that you are not sure how to respond to, ask. Once you have clarity regarding difficult requirements you can respond properly. Not responding to all requirements of a tender may lead to disqualification of your tender response.

  1. Be precise

When responding to a tender be precise, especially when it comes to describing your tender supply. If the supply is of foreign origin ensure to mention that in your proposal.

For more information on Tenders and how to respond to them please visit our website at www.how2tender.com. You will also find our Tender Manual there - the Tender Manual guides you through the whole process of responding to a Tender or a Request for Proposal.

Until next time.

Title Closing Date Tender No.
Supply, Delivery and Installation of IT Equipment for the Eastern Cape Department of Health for a period of twelve (12) months 2018-11-16 11:00 SCMU3–18/ 19- 0363- HO
Invitation to Service Providers to Submit Proposals for the Procurement of a Quantum Scalar 16000 Generation 2 Robotics Tape Library Including Standard OEM Support and Maintanance 2018-11-20 11:00 CIPC BID NUMBER: 14/ 2018/ 2019
Invitation to Service Providers to Supply Laptops and Desktops to Cipc on a “as and when” basis under a warranty and Support Contract for three years (36 months) 2018-11-21 11:00 CIPC BID NUMBER: 15/ 2018/ 2019
Invitation to Service Providers to Submit Proposal to Supply Mpls Connectivity Between the Commission’s Main Data Center Located at the DTI Campus, 77 Meintjies Street, Sunnyside, Pretoria and the Remote Sites” 2018-11-19 11:00 CIPC BID NUMBER: 16/ 2018/2019
Supply and Delivery of one Piece Coverall to the South African Police Service for a period of two (02) years 2018-11-16 11:00 19/ 1/ 9/ 1/ 63TT(18)
Identification of Premises for Office Space (Provincial & District)for the NDA to be occuoied over a period of five years. 2018-11-12 14:00 NDA32/ FIN20/ 18
Appointment of a Service Provider for the Provision of Employment Wellness Services to All NDA Employees Over a period of three (3 years) 2018-11-12 14:00 NDA31/ CS15/ 18
Removal of Safes 2018-10-26 11:00 RFQ/ 2018/ 87
Invitation to an open tender for the Design, Supply, Installation And Certification Of Fire Sprinkler System at Building A8 Within Automotive Supplier Park Situated At Rosslyn (North Of Pretoria) 2018-11-14 11:00 AIDC T09/ 2018
Appointment of a Service Provider to Upgrade and Render Support Services for a Performance and Management System for a period of three years 2018-11-12 11:00 DST02/ 2018- 19
Mossel Bay : New offices of 173.86m2 and 5 undercover secured parking bays for the Department of Agriculture Forestry & Fishaeries for a 5 year lease : BBBEE Level - 4 Category A, B, C, & D 2018-11-09 11:00 CPTL30 / 18
Paarl : SASSA : New office accommodation : District Office : 453.82m2 & 10 parking bays : Category A, B, C, & D : BBBEE Level - 4 2018-11-09 11:00 CPTL38 / 18
Paarl: SASSA: New office accommodation: Local Office: 868.75m2 & 8 Lockup garages, 2 open parking bays and 5 visitors parking bays: Category A, B, C, & D: BBBEE Level - 4 2018-11-09 11:00 CPTL39 / 18
Supply, install and service wall mounted automatic Air Fresheners x 100 units to be installed in Eastboom CHC and 12 Clinics - public and staff toilets (12 months contract) 2018-10-26 11:00 ZNQ 263/ 18
Supply, install and service Sanitary Towel Bins x 64 units to be installed in Eastboom CHC and 12 Clinics - public and staff toilets (12 months contract) 2018-10-26 11:00 ZNQ 230/ 18
Industrial Tilting Pan 2018-10-30 11:00 PSH 926/ 1819
Measuring Cylinders -Stainless Steel 1,2,5 And 10 Litre 2018-10-30 11:00 PSH 864/ 1819
Betterment and Regravelling on District Road D761 between Chainage 0.00km to 4.00km in the KwaDukuza Local Municipality for Grade 3CE Vukuzakhe Contractors 2018-11-20 11:00 ZNT373T/ 3/ C2930/ 019/ S/ 1/ 2018- 2019
Betterment and Regravelling on District Road D1575 between Chainage 0.00km to 1.50km in the Ndwedwe Local Municipality for Grade 3CE Vukuzakhe Contractors 2018-11-20 11:00 ZNT373T/ 3/ C2930/ 017/ S/ 1/ 2018- 2019
Firearm safe - wall mounted 2018-10-30 11:00 PSH 783/ 1819

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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