Issue Date: 
Monday, January 26, 2015

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

During one of these supply chain management information sessions that took place last week, the following six key documents were mentioned as crucial to any tender response. Should the bidder fail to submit any one of these six key documents the tender response will be disqualified.

The six key tender Evaluation documents that the Evaluation Committees look for in any tender response are:

  1. Tax Clearance certificate

    If you have ever responded to any tender you will know that you must submit a Tax Clearance certificate. The importance of this certificate cannot be emphasized too much. Remember that your Tax Clearance certificate must be an ORIGINAL certificate. No copies are allowed.
  2. Standard Bidding Document 4 (SBD 4)

    Declaration of Interest. The declaration of interest record any existing relationship and/or acquaintance with the organ of state`s employees. This ensures that employees of the organ of state are not involved in any way in your tender response.
  3. Standard Bidding Document 6.1 (SBD 6.1)

    Preference Points. With this document, you will be able to claim Preference Points according to your Broad-based Black Economic Empowerment (B-BBEE) Status Level.

    This document must be fully completed. That includes the section on Sub-contracting.
  4. B-BBEE Certificate

    You can obtain a B-BBEE certificate from your Registered Auditor or from a SANAS accredited Verification Agency. The certificate must either be an original or a certified copy and it must be valid during the tender evaluation process. B-BBEE certificates are only valid for a period of twelve months.
  5. Standard Bidding Document 8 (SBD 8)

    Past Supply Chain Management Practices. This document must be completed to ensure that you have not abuse the Supply Chain System in the past and that you are not one of the seven hundred people listed on the National Treasury`s website as such.
  6. Standard Bidding Document 9 (SBD 9)

    Certificate of Independent Bid Determination. This document serves as a certificate of declaration that all reasonable steps have been taken to prevent any form of bid rigging. It also ensures that there is no bidding from parties who have interest in more than one tender response.
  7. Remember that these six key Evaluation documents only apply to tenders or request for proposal for Government tenders.

    If you want to know more about the Evaluation process or the Adjudication process you can invest in our newly revised Tender Manual 2015 that is available on our website www.how2tender.com. The Tender Manual will teach you all you need to know to respond to tenders correctly and hopefully successfully.

    Until next time - happy tendering.

Title Closing Date Tender No.
Forklift training. 2018-07-19 12:00 SD11900050
Underwriting and Management of Insurance Portfolio for a Period of Three (3) Years 2018-08-13 11:00 8/2/224/2017-2018C
Supply 100 each concrete kerb 2018-07-19 14:00 GE11900132
Supply carbon asphalt 2018-07-19 14:00 GE11900131
Supply 60 meter steel round bar 2018-07-19 14:00 GE11900136
Supply mild steel angle iron 2018-07-19 14:00 GE11900135
Supply 60 meter flat bar 2018-07-19 14:00 GE11900137
Supply and delivery of Uniform for the Traffic Department 2018-07-27 12:00 SCM /05/2018-19
Supply 5 each galvanised Metal sheet 2018-07-19 14:00 GE11900138
Supply ductile iron saddle 2018-07-19 14:00 GE11900139
Supply and delivery of Printing Paper for the period ending 30 June 2021 2018-08-10 11:00 BV 658
Supply and delivery of Tissue Paper Products for the period ending 30 June 2021 2018-08-10 11:00 BV 657
Consultancy Service to prepare 2019 Maternal, Newborn and Child Health Status Report under the theme “Women and Children in Humanitarian/ Conflict Contexts and Internally Displaced Persons (IDPs) 2018-07-31 15:00 AUC/SAD/C/2
Rental and servicing of sani bins for all fire stations 2018-07-19 14:00 SL11900014
Supply: Cleaning items 2018-07-23 15:00 GB11900013
Supply and delivery of detergents and cleaning materials for the period ending 30 june 2021 2018-08-10 11:00 BV681
Supply plain ended ductile iron valve 2018-07-23 14:00 GE11900112
Supply Lubricants 2018-07-20 16:00 GC11900020
For Consultancy Service to prepare 2019 Common African Position on Population Report 2018-07-31 15:00 AUC/SAD/C/6
Supply, Deliver and Install Alarm Systems into Electrical Substations 2018-07-17 11:00 SCM 04/2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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