6 Key tender evaluation documents
By W van Rooyen
It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.
During one of these supply chain management information sessions that took place last week, the following six key documents were mentioned as crucial to any tender response. Should the bidder fail to submit any one of these six key documents the tender response will be disqualified.
The six key tender Evaluation documents that the Evaluation Committees look for in any tender response are:
- Tax Clearance certificate
If you have ever responded to any tender you will know that you must submit a Tax Clearance certificate. The importance of this certificate cannot be emphasized too much. Remember that your Tax Clearance certificate must be an ORIGINAL certificate. No copies are allowed.
- Standard Bidding Document 4 (SBD 4)
Declaration of Interest. The declaration of interest record any existing relationship and/or acquaintance with the organ of state’s employees. This ensures that employees of the organ of state are not involved in any way in your tender response.
- Standard Bidding Document 6.1 (SBD 6.1)
Preference Points. With this document, you will be able to claim Preference Points according to your Broad-based Black Economic Empowerment (B-BBEE) Status Level.
This document must be fully completed. That includes the section on Sub-contracting.
- B-BBEE Certificate
You can obtain a B-BBEE certificate from your Registered Auditor or from a SANAS accredited Verification Agency. The certificate must either be an original or a certified copy and it must be valid during the tender evaluation process. B-BBEE certificates are only valid for a period of twelve months.
- Standard Bidding Document 8 (SBD 8)
Past Supply Chain Management Practices. This document must be completed to ensure that you have not abuse the Supply Chain System in the past and that you are not one of the seven hundred people listed on the National Treasury’s website as such.
- Standard Bidding Document 9 (SBD 9)
Certificate of Independent Bid Determination. This document serves as a certificate of declaration that all reasonable steps have been taken to prevent any form of bid rigging. It also ensures that there is no bidding from parties who have interest in more than one tender response.
Remember that these six key Evaluation documents only apply to tenders or request for proposal for Government tenders.
If you want to know more about the Evaluation process or the Adjudication process you can invest in our newly revised Tender Manual that is available on our website www.howtotender.co.za. The Tender Manual will teach you all you need to know to respond to tenders correctly and hopefully successfully.
To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Estelle at Estelle@howtotender.co.za
This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.