Issue Date: 
Monday, January 26, 2015

6 Key tender evaluation documents

By W van Rooyen

www.howtotender.co.za

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

During one of these supply chain management information sessions that took place last week, the following six key documents were mentioned as crucial to any tender response. Should the bidder fail to submit any one of these six key documents the tender response will be disqualified.

The six key tender Evaluation documents that the Evaluation Committees look for in any tender response are:

  1. Tax Clearance certificate
    If you have ever responded to any tender you will know that you must submit a Tax Clearance certificate. The importance of this certificate cannot be emphasized too much. Remember that your Tax Clearance certificate must be an ORIGINAL certificate. No copies are allowed.
  2. Standard Bidding Document 4 (SBD 4)
    Declaration of Interest. The declaration of interest record any existing relationship and/or acquaintance with the organ of state’s employees.  This ensures that employees of the organ of state are not involved in any way in your tender response.
  3. Standard Bidding Document 6.1 (SBD 6.1)
    Preference Points. With this document, you will be able to claim Preference Points according to your Broad-based Black Economic Empowerment (B-BBEE) Status Level.
    This document must be fully completed. That includes the section on Sub-contracting.
  4. B-BBEE Certificate
    You can obtain a B-BBEE certificate from your Registered Auditor or from a SANAS accredited Verification Agency. The certificate must either be an original or a certified copy and it must be valid during the tender evaluation process. B-BBEE certificates are only valid for a period of twelve months.
  5. Standard Bidding Document 8 (SBD 8)
    Past Supply Chain Management Practices. This document must be completed to ensure that you have not abuse the Supply Chain System in the past and that you are not one of the seven hundred people listed on the National Treasury’s website as such.
  6. Standard Bidding Document 9 (SBD 9)
    Certificate of Independent Bid Determination. This document serves as a certificate of declaration that all reasonable steps have been taken to prevent any form of bid rigging. It also ensures that there is no bidding from parties who have interest in more than one tender response.

Remember that these six key Evaluation documents only apply to tenders or request for proposal for Government tenders.

If you want to know more about the Evaluation process or the Adjudication process you can invest in our newly revised Tender Manual that is available on our website www.howtotender.co.za. The Tender Manual will teach you all you need to know to respond to tenders correctly and hopefully successfully.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Estelle at Estelle@howtotender.co.za

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
To appoint an implementing agent to undertake Green Economy Ecosystem Support work, which entails working closely with industry, investors and government in a number of sectors - including: waste economy, water, renewable energy and energy services; to identify economically viable green economy business opportunities and to unlock barriers that prevent them from being realised ; and to help businesses to green their operations, value chains and product lines, thereby enabling businesses to improve their own resource resilience and stimulating demand for green technologies, products and services. 2019-10-15 11:00 EDT 018- 19
Procurement of a service provider with relevant expertise and experience to undertake phase 2 of the exploration and development of financial mechanisms and models toward improving economic water resilience in the Western Cape. 2019-10-15 11:00 EDT 014- 19
Request for Proposals for appointment of a service provider for provision of Managed Voice and Data Services for a period of three (3) years 2019-10-07 11:00 CMS/ 052019/ 2020
Appointment of a Service Provider to Provide Printing Services for a period of three (3) years for the CCMA as and when required. 2019-10-04 11:00 CCMA/ 2018/ 11(A)- COPS
Appointment of a service provider to provide office space on a lease agreement for the CCMA in the Port Elizabeth office for period of five (5) years. 2019-10-04 11:00 CCMA/ 2019/ 29- PE
Appointment of a service provider to provide office space on a lease agreement for the CCMA in the Kimberly office for period of five (5) years. 2019-10-04 11:00 CCMA/ 2019/ 28- NC
Request For Proposal For Provision Of Training Services – Three (3) Learnerships 2019-10-07 12:00 CDC/ 432/ 19 (A- C)
Supply of Periodicals Subscriptions ( South African Magazines and Journals) to All Public Libraries in KZN Under Arts and Culture. 2019-10-11 12:00 DAC005/ 1920
Water and sanitation programme phase 3A at Sinothile PS (Kuneningi PS), Pongola 2019-10-14 11:00 ZNTU 03972 W
Water and sanitation programme phase 3A at Ntsonyane P School, Ulundi 2019-10-15 11:00 ZNTU 02409 W
Water and sanitation programme phase 3A at Manqwashu P School, Nongoma 2019-10-14 11:00 ZNTU 03978 W
Renovations to Mtuba camp roof, floors and painting at Department of Transport, Mtuba camp 2019-10-14 11:00 ZNQ UM 3089 U
Karee Military Base: Junior Mess, Officer’s mess,Signal Unit Mess, and Upgrading of kitchen Equipment 2019-10-07 11:00 H19/ 013 AI
Saldanha: Military Base: Construction of new sickbay facility 2019-10-04 11:00 CPT1005/ 19
Appointment of contractor to perform general maintenance work at Bitou Campus 2019-10-02 12:00 SCC 82/ 2019
Supply of periodicals subscriptions (international magazines and journals) to all public libraries in KZN under arts and culture. 2019-10-11 12:00 DAC006/ 1920
Appointment of contractor to perform general maintenance work at Beaufort West Campus 2019-10-02 12:00 SCC 80/ 2019
Appointment of contractor to perform general maintenance work at Oudtshoorn Campus (Huis Sommers) 2019-10-02 12:00 SCC 79/ 2019
Elliotdale Police Station: Condition Based Maintenance of Station and Official Quarters on all Elements 2019-10-10 12:00 CDC/ 132/ 19
Ntabankulu Police Station: Repairs and Renovations to the Entire Police Complex 2019-10-10 12:00 CDC/ 131/ 19

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2 items that determine tender pricing

Article by Werner van Rooyen

www.howtotender.co.za

31 January 2019

Many bidders that respond to tenders struggle when it comes to calculating a price for a specific tender. One of the reasons for this is that a large number of Small Business Owners are usually new to the tender process and therefore they lack the necessary experience to price their bids correctly.

Without getting into the fundamentals of accounting there are two basic items that determine your... Read More

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