Issue Date: 
Monday, January 5, 2015

5 Facts to remember when starting a business

Article by W van Rooyen

5 January 2015

These days it is not uncommon for entrepreneurs to start a business solely for the purpose to respond to tenders or request for proposals. The fact is that in South Africa it has become a fulltime job to respond to tenders, especially if you want to do business with Organs of State or with large Private Sector entities.

It is not a pre-requisite for an entrepreneur to have a registered juristic entity but it surely will be more advantageous. Remember you can respond to a tender in your own name and if you do respond to a tender in your own name the same rules apply as for those of a registered entity.

There are basically five facts to remember when you start your own business. These five facts are even more important if you want to respond to tenders.


Always register with the South African Revenue Service (SARS). Firstly and most importantly you have to register for Income Tax. This is very important. You will need a Tax Clearance Certificate if you want to respond to tenders and without an Income Tax number you won`t be able to receive a Tax Clearance Certificate which in turn will keep you from responding to tenders.

You might be required to register for Value Added Tax (VAT) if your business` annual turnover exceeds R1.2 million.

You also might be required to register for Pay as You Earn (PAYE) and Unemployment Insurance Fund (UIF) if your business has any employees.

2. Bank account

Unfortunately the days of keeping your money in box under your bed are long gone. You will need to open a bank account for your business. To open a bank account you will need proof of address (point 3) and proof of identity or proof of your business registration details. Remember to take these documents along when opening a bank account.

3. Registered address

You will have to have a registered address for your business. Tender Evaluation Committees tend to do site visits and it will be difficult to explain to them that you are doing business from your motorcar. The best is to set up a shop to show your intend of doing business. You will also need proof of address to open a bank account (see point 2).

4. Experience

Experience might be the most important fact of them all. If you do not have experience in what you`re doing failure is imminent. This is even more so when you respond to tenders - the Tender Evaluation Committees are vigilant when it comes to experience - so be sure to tender for something that you have experience in.

5. Resources

Resources You cannot start a business or respond to a tender if you do not have resources and by resources we mainly mean financial backing or money! Any start-up business that does not have sufficient financial resources is set to fail. Ensure that you have the necessary resources such financial support, infrastructure and human capacity.

Starting your own business is tough. Starting your own business especially to respond to tenders is even tougher. If you follow these five basic facts or rules you will have the necessary tools to start with an advantage over your competitors.

For more on this and other interesting tender news please visit our website at You will also find our new revised Tender Manual 2015 there - our Tender Manual 2015 guides you through the whole process of responding to a Tender or a Request for Proposal.

Happy tendering.

Title Closing Date Tender No.
Supply: 10 800 units of of iv cannula non ported with introducer needle 24g 2017-11-06 11:00 ZnqSN473/ 17gaz
Supply: 100 000 units of syringe luer slip 10ml (50 units per box) 2017-11-06 11:00 ZnqSN470/ 17gaz
C1114.01: Routine road maintenance on roads in the Porterville West Area. 2017-11-23 11:00 S079/ 17
Supply: 50 boxes of post operation transparent dressing 56x76cm (incise drape) 10 units per box) 2017-11-06 11:00 ZnqSN472/ 17gaz
Supply: 1 unit of endotracheal tube cuff pressure gauge for adults (as per spec) 2017-11-06 11:00 ZnqSN471/ 17gaz
The Re-gravelling and Betterment of D1544 in the Umlalazi Local Municipality 2017-11-20 11:00 ZNT 373 C284/ 2976/ S/ 1/ 2017 T
Supply: 100 000 units of syringe luer slip 20ml (50 units per box) 2017-11-06 11:00 ZnqSN469/ 17gaz
Contracting of a service provider for the supply and delivery of a 4x4 bakkie to the farm in Estcourt (SMIH Farm: intersection of R74 and N3). 2017-11-17 11:00 ADAB 19/ 2017
The Re-gravelling and Betterment of L1370 (D2488-1) in the Umlalazi Local Municipality 2017-11-20 11:00 ZNT 373 C284/ 2978/ S/ 1/ 2017 T
Supply: 2000 boxes of paraffin gauze dressing with chlorhexidine 10x40cm (10 pcs per box) 2017-11-06 11:00 ZnqSN479/ 17gaz
Contracting of a service provider for the supply, delivery and maintenance of a 90-95 kW tractor and implements for a farm in Estcourt (SMIH Farm: intersection of R74 and N3) 2017-11-17 11:00 ADAB 23/ 2017
Supply: Roller banners 2017-10-27 12:00 GL11800284
Supply: Firearm safes 2017-10-27 12:00 GL11800282
Supply: Calenders 2017-10-23 12:00 GL11800281
Hire of 12 ton truck with drivers 2017-10-25 09:00 WJ11800126
Repairs to borehole and irrigation at Khayekitsha Wetlands Park. 2017-10-30 14:00 SB11800326
Partition & renovation of lounge area Epping Fire Station 2017-10-24 14:00 SL11800066
Manufacture, galvanize and installation of burglar bars, safety gates, washing-line cross-bars and pedestrian entrance gates at the Lamberts Bay Caravan Park. 2017-10-27 12:00 Q18/2017/2018
Atlantis Swimming Pool, Backwash water saving to System. 2017-10-30 12:00 SB11800332
Hiring of marquee for Hout Bay Green Faire 5 November 2017 2017-10-23 14:00 SL11800076


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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