Issue Date: 
Monday, December 1, 2014

5 basic mistakes made by bidders

Article by W van Rooyen

www.howtotender.co.za

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

  1. Forgetting to sign
    This might be the most common mistake that responders to tenders make. The reason being; there are a lot of different documents to be signed in one tender and responders can easily skip an important document that needs to be signed. Double check every page of your tender document before sending it of for evaluation.
  2. Out dated documents
    Ensure that all your registration certificates as well as your tax clearance certificate and Broad-Based Black Economic Empowerment (B-BBEE) certificate are all up to date and valid.
  3. Certified copies
    It can be time consuming and sometimes very frustrating to get copies of documents certified as true copies. The fact is if you do not get it certified or if your response to a tender contains copies of documents that are not certified, your response to that specific tender will be disqualified and all your efforts would have been for nothing.
  4. Failing to complete all the forms
    Be sure that you complete each and every form that is in the tender response. This boils down to the old saying that we keep on talking about and that is to read the whole tender document. Tender forms might look alike in all the tenders but believe you me; some clever official might just decide that they want something extra added to their tender. If you do not read everything in the tender document you might just miss out on this and your tender can be marked as non-responsive.
  5. Authority to sign
    This document might seem unnecessary to some but unfortunately this document must be part of all tenders, especially tenders that are done by employees of companies. Remember that if you are a director of the company and there are other directors in your company, you as the responder to the tender must have authority to sign. This authority must have been obtained at a Board meeting of your company. Failing to have authority to sign a tender document might lead to the disqualification of your tender response.

Our tender manual contains a specimen of an authority to sign as well as other important information on Tenders and how to respond to them.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Estelle at Estelle@howtotender.co.za.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Appointment of a service provider to implement an electronic document and records management system for Chief Directorate: Professional Ethics 2019-02-01 11:00 OPSC 006/ 18
Appointment of a service provider for garden maintenance at the National Research Foundation in Pretoria for a period of five years 2019-02-13 11:00 NRF/ RISA B&M/ 006/ 2018
Appointment of a service provider for the provision of security services for the National Lotteries Commission for Free State Office (Welkom) 2019-02-18 11:00 NLC/ 2018 - 22
Provision of physical security services at the South African Medical Research Council Sites 2019-02-15 11:00 SAMRC/ FMPPSG/ 2018/ 14
Artificial Intelligence: Machine Learning Project 2019-02-15 12:00 RFP_2019_RPS_00001
Consulting Services on the Management and Supervision of the implementation of the MNJTF Command, Control, Communication and Information System (C3IS) and Aerial Intelligence, Surveillance and Reconnaissance (A-ISR) Service Contracts. 2019-02-04 15:00 AUC/PSOD/EU/QCBS/C-01/2016
Production and Delivery Of The Annual Report of merSETA For Periods 2018/2019 and 2019/2020 2019-02-07 11:00 RFP 005/ 2018
Appointment of a service provider for the supply and delivery of a new network performance monitoring system for the quality of services monitoring (QoS) on an 80/20 PPPFA 2000, Preferential Procurement Regulation: 2017 2019-02-19 11:00 ICASA 19/ 2018
Provision of Accredited Training, Establish SMME’s and Cooperatives, Provide Readiness. 2019-02-08 11:00 GEP005/ YOUTHPMO/ 18
Physical verification of all spaza shops in the Gauteng Region 2019-02-08 11:00 GEP003/ SPAZASHOPSPROJECT/ 18
Supply and delivery of Cleaning Chemical [As and when required] to various EKZNW resorts for a period of 3 years. 2019-02-15 11:00 EKZNW 01/ 2019
Supply and Delivery of fencing materials at Hluhluwe Game Reserve. 2019-02-15 11:00 EKZNW 04/ 2019
Provision of cleaning services at the Gauteng Department of Economic Development and Gauteng Department of Agriculture and Rural Development including regional offices. 2019-02-08 11:00 GT/ GDED/ 004/ 2019
South African Social Security Agency: Verulam Local Office: Procurement of Office Accommodation and Parking: Office space required of 832.44m² and 27 Secured parking bays on site.The building should be located in the Verulam CBD. 2019-02-12 11:00 DBN18/ 11/ 11
SAPS VISS and TRT: Port Shepstone: Procurement of Alternative Office Accommodation and Parking for the period of 5 years. Office space required should be able to cater for 1868.75m², 432 parking bays and 02 wash bays. Building to be located within the Port Shepstone area. 2019-02-20 11:00 DBN19/ 01/ 01
Removal of Healthcare risk waste: Various Correctional Centres - KwaZulu Natal Region for a period of 12 months 2019-02-18 11:00 KZN 09/ 2018
Appointment of a company to provide a suitable marine survey vessel for the Council for Geoscience for a period of three (3) years. 2019-02-18 11:00 CGS- 2018- 39F
Appointment of service provider for a Deep Vertical Stratigraphic Research Core Borehole for the Karoo Deep Drilling Programme in T Beaufort West. 2019-02-18 11:00 CGS- 2018- 045A
The purpose of this Request for Quotation (RFQ) is to invite proposals for the provision of catering services to the Tribunal. It is the Tribunal’s intention to appoint three (3) service providers onto a Panel of Preferred Suppliers for catering services. Please read the RFQ Documents for all the requirements. 2019-02-15 11:00 ER- RFQ/ 2018- 2019/ 11/ Catering
Appointment of a service provider to provide office lease space on a lease agreement for the CCMA Tzaneen Office for a period of five (5) years. 80/20 Principle will apply. 2019-02-08 11:00 CCMA/ 2018/ 06ALIMP

Pages

10 Features of a good Joint Venture Agreement

By W van Rooyen

www.howtotender.co.za

A Joint Ventures is a good business idea to compete for tenders if one does not have all the necessary expertise that are required from a specific tender. The thing to remember though is that you must have a solid Joint Venture Agreement in place for your Joint Venture. A good, rock solid Joint Venture Agreement will protect the participants to the Joint Venture.

 Here are 10 features that any good Joint Venture Agreement... Read More

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.