5 basic mistakes made by bidders
Article by W van Rooyen
Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:
- Forgetting to sign
This might be the most common mistake that responders to tenders make. The reason being; there are a lot of different documents to be signed in one tender and responders can easily skip an important document that needs to be signed. Double check every page of your tender document before sending it of for evaluation.
- Out dated documents
Ensure that all your registration certificates as well as your tax clearance certificate and Broad-Based Black Economic Empowerment (B-BBEE) certificate are all up to date and valid.
- Certified copies
It can be time consuming and sometimes very frustrating to get copies of documents certified as true copies. The fact is if you do not get it certified or if your response to a tender contains copies of documents that are not certified, your response to that specific tender will be disqualified and all your efforts would have been for nothing.
- Failing to complete all the forms
Be sure that you complete each and every form that is in the tender response. This boils down to the old saying that we keep on talking about and that is to read the whole tender document. Tender forms might look alike in all the tenders but believe you me; some clever official might just decide that they want something extra added to their tender. If you do not read everything in the tender document you might just miss out on this and your tender can be marked as non-responsive.
- Authority to sign
This document might seem unnecessary to some but unfortunately this document must be part of all tenders, especially tenders that are done by employees of companies. Remember that if you are a director of the company and there are other directors in your company, you as the responder to the tender must have authority to sign. This authority must have been obtained at a Board meeting of your company. Failing to have authority to sign a tender document might lead to the disqualification of your tender response.
Our tender manual contains a specimen of an authority to sign as well as other important information on Tenders and how to respond to them.
To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Estelle at Estelle@howtotender.co.za.
This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.