Issue Date: 
Monday, December 1, 2014

5 basic mistakes made by bidders

Article by W van Rooyen

www.how2tender.com

1 December 2014

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

  1. Forgetting to sign

This might be the most common mistake that responders to tenders make. The reason being; there are a lot of different documents to be signed in one tender and responders can easily skip an important document that needs to be signed. Double check every page of your tender document before sending it of for evaluation.

  1. Out dated documents

Ensure that all your registration certificates as well as your tax clearance certificate and Broad-Based Black Economic Empowerment (B-BBEE) certificate are all up to date and valid.

  1. Certified copies

It can be time consuming and sometimes very frustrating to get copies of documents certified as true copies. The fact is if you do not get it certified or if your response to a tender contains copies of documents that are not certified, your response to that specific tender will be disqualified and all your efforts would have been for nothing.

  1. Failing to complete all the forms

Be sure that you complete each and every form that is in the tender response. This boils down to the old saying that we keep on talking about and that is to read the whole tender document. Tender forms might look alike in all the tenders but believe you me; some clever official might just decide that they want something extra added to their tender. If you do not read everything in the tender document you might just miss out on this and your tender can be marked as non-responsive.

  1. Authority to sign

This document might seem unnecessary to some but unfortunately this document must be part of all tenders, especially tenders that are done by employees of companies. Remember that if you are a director of the company and there are other directors in your company, you as the responder to the tender must have authority to sign. This authority must have been obtained at a Board meeting of your company. Failing to have authority to sign a tender document might lead to the disqualification of your tender response.

Our tender manual contains a specimen of an authority to sign as well as other important information on Tenders and how to respond to them. Please visit our website at www.how2tender.com. You will also find our Tender Manual there – the Tender Manual guides you through the whole process of responding to a Tender or a Request for Proposal.

Until next time.

Title Closing Date Tender No.
Supply and delivery of Mildsteel Galvanised Tee Bolts and Nuts at Withoogte 2017-11-29 12:00 6/5/2/321
Appointment Of A Service Provider For Meter Reading Services For The City Of Mbombela 2017-12-07 11:00 175/2017
Data Centre Maintenance and Repairs of Air Conditioning System 2017-12-07 11:00 RFP 129
Appointment of a service provider for assessment and valuation of the Legacy Rehabilitation liability cost 2017-12-08 11:00 ALEX RFP 4/2017/2018
Design, Provision and Management of a Wide Area Network for the Eden District Municipality 2017-12-08 11:00 E/04/17-18
Repair to Infrastructure in Tergniet – Stairs at Tidal Pool Kus Road 2017-12-08 12:00 49-17/18
Supply and delivery of tyres (one year contract). 2017-12-08 12:00 SCM/INFR13/2017/2018
Supply and Delivery of a Grader 2017-12-08 12:00 SCM/INFR12/2017/2018
Compilation of the 2017/2018 GRAP Compliant Financial Statements 2017-11-23 13:45 SCM/FS06/201/2018
Port Engineering - Smart Peoples Port Study 2017-12-12 12:00 PEH 135/VB
Port Engineering - Dredging of Small Craft Areas 2017-12-12 12:00 PEH 134/VB
Appointment of a suitable service provider for the training of 25 beneficiaries in basic bookeeping for a period of 12 months 2017-11-29 11:00 7Z - 35406
The construction of 50 sow piggery for Intandela multipurpose and project cooperative at Goodhome under Ntabamhlophe area in ward 14 of Inkosi Langalibalele Local Municipality under Uthukela District Municipality in the Kwazulu-Natal province 2017-12-14 11:00 SS-KZN 7/1/6/3 (642) 000R
Implementation of GRAP 12;16 and 17 assets register for a period of a period of three years 2018-01-02 12:00 SCM/FS05/2017/2018
Construction of Sewer Lines Tarka Mossel Bay 2018-01-12 12:00 45-17/18
Construction of the extension of Taung library 2018-01-02 12:00 SCM/SS06/2017/2018
Supply and delivery of Safety Clothing for the Langeberg Municipality, for the Period of 3 Consecutive Years 2017-12-08 12:00 T 32/2017
The Supply and delivery of 7 x Sealing End 132kv 400SQ CU of D2872 2018-01-23 13:00 DX 756
Supply, delivery and installation of Sewer Pumps Mandela Square Montagu 2017-12-01 12:00 TE 87/2017
Supply: Guard rail 2017-11-27 14:00 GE11800781

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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