Issue Date: 
Monday, December 1, 2014

5 basic mistakes made by bidders

Article by W van Rooyen

www.howtotender.co.za

Business owners and/or their employees make many mistakes when they respond to tenders or request for proposals. These mistakes can have a major impact on the result of your bid. Here are five common mistakes that responders to tenders make on a regular basis:

  1. Forgetting to sign
    This might be the most common mistake that responders to tenders make. The reason being; there are a lot of different documents to be signed in one tender and responders can easily skip an important document that needs to be signed. Double check every page of your tender document before sending it of for evaluation.
  2. Out dated documents
    Ensure that all your registration certificates as well as your tax clearance certificate and Broad-Based Black Economic Empowerment (B-BBEE) certificate are all up to date and valid.
  3. Certified copies
    It can be time consuming and sometimes very frustrating to get copies of documents certified as true copies. The fact is if you do not get it certified or if your response to a tender contains copies of documents that are not certified, your response to that specific tender will be disqualified and all your efforts would have been for nothing.
  4. Failing to complete all the forms
    Be sure that you complete each and every form that is in the tender response. This boils down to the old saying that we keep on talking about and that is to read the whole tender document. Tender forms might look alike in all the tenders but believe you me; some clever official might just decide that they want something extra added to their tender. If you do not read everything in the tender document you might just miss out on this and your tender can be marked as non-responsive.
  5. Authority to sign
    This document might seem unnecessary to some but unfortunately this document must be part of all tenders, especially tenders that are done by employees of companies. Remember that if you are a director of the company and there are other directors in your company, you as the responder to the tender must have authority to sign. This authority must have been obtained at a Board meeting of your company. Failing to have authority to sign a tender document might lead to the disqualification of your tender response.

Our tender manual contains a specimen of an authority to sign as well as other important information on Tenders and how to respond to them.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Estelle at Estelle@howtotender.co.za.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Appointment of a service provider to develop gateway vision 2030 blueprint for a period of 3 years 2019-06-06 10:00 T/MM05/2019/2020
Appointment of a professional service provider to develop a detailed business plan for development of a new regional cemetery for VKLM 2019-06-06 10:00 T/S0C/05/2019/20
Supply and delivery of 5 x self-propelled grass mower with detachable ride-on seat 2019-06-06 10:00 T/SOC05/2019/2020
Professional Services for the Preparation of a Social Development Master Plan for the LHWP Phase II 2019-09-02 14:00 6032
Provision of HIV Counselling and Testing (HCT), Wellness Screening Services and Employee Assistance Programme (EAP) for a period of (36 months) three years. 2019-06-20 14:00 SW/HCTEAP/201908
Appointment of a Service Providers for Collection, Manage Waste and Dispose various Scrap Material within Autopax 2019-06-11 12:00 APX/ SCM/ 002/05/ 2019
Appointment of a Service Provider for the Supply and Delivery of Bus Brake Parts and Brake Shoes Riveting 2019-06-11 12:00 APX/ TECH/ 001/05/ 2019
Evaluation of the Norwegian Ministry of Foreign Affairs Support to the Development and Implementation of the African Union Human Rights Decade Project (2016-2018): 2019-06-07 15:00 AUC/DPA/CS/04
SAP System Support Services for Motor Vehicle Accident Fund (MVA Fund) 2019-06-28 15:00 MVAFUND-RFP-02-2019: SAP Support Services for MVA Fund
Appointment of Service Provider for Compilation of Annual Financial Statements for a period of one (1) year. 2019-06-03 11:00 SK8/3/1- 37/2018/19
De Hoop/Malekana Water Scheme – Contract B – Storage 2019-06-19 11:00 SK8/3/1- 36/2018/19
De Hoop/Malekana Water Scheme – Contract A – Bulk Pipelines 2019-06-19 11:00 SK8/3/1- 35/2018/19
Appointment of a Service provider for Supply and Delivery of a TLB 2019-06-03 12:00 DLM02/2019
Construction of Burgersfort Ext 71 & 72 road and water 2019-06-13 12:00 FTM/T32/18/19
Construction of Burgersfort Ext 58 road and storm water 2019-06-13 12:00 FTM/T31/18/19
Construction of Magakala access bridge & access road 2019-06-13 12:00 MIG/LP/2286/R,ST/18/21
Construction of Magotwaneng access bridge & access road 2019-06-13 12:00 MIG/LP2069/ST/16/17
Appointment of designated service providers to form an efficient Hospital Network for the Government Employees Medical Scheme (GEMS) for a period of one year commencing 01 January 2020, which contract may be annually renewable for a maximum of two (2) more years 2019-06-20 11:00 GEMS/HospitalNetwork/ 2019/CON007
Kwazulu-Natal: Department of Health: Durban: Addington Hospital. Instyall pigeon proofing to foyer and roof 2019-06-24 11:00 ZNTD 04752W
ZNTD 03850W: WIMS 063936: Kwazulu-Natal: Department of Education: Stanger (Mbitane Area): Enyokeni Junior Primary School: Water and Sanitation: Phase 3. 2019-06-21 11:00 ZNTD 03850W

Pages

Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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