Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Supply & delivery quick service application (QSA's) & 3/4" air cock valves - as & when required. 2018-07-18 11:00 DBN/OPS (RTPC) 758
Repairs to blower motor invertors & fans - as & when required. 2018-07-18 12:00 DBN/OPS (RTPC) 770
Repairs to doors (all components) - as & when required. 2018-07-18 13:00 DBN/OPS (RTPC) 779
Repairs & replacement of components in various substations (CIDB Grading 4EP). 2018-07-19 10:00 DBN/CAP (RTPC) 760
For conducting Occupational Hygiene Surveys over a period of three (3) years at all Petroleum and Flow Sciences Laboratories, i.e. Rosherville x 3, Seshego, Witbank, Pietermaritzburg, Port Elizabeth, Brackenfell, Bloemfontein and Klerksdorp on an as and when required basis. 2018-07-17 10:00 ERIC6303
Provision of operating/technical training services. 2018-07-18 10:00 59CON1869
The appointment of consulting engineers for various projects in Hessequa Municipal area for a three (3) year period. 2018-07-20 12:00 HES-TECH 35/1819
Supply and delivery of chemicals for Ash water system scale control, Auxiliary cooling water treatment and main cooling water system scale control at Matla Power Station on an as and when required basis. 2018-07-17 10:00 MPGXC005156
Provision of single phase testing training services. 2018-07-20 10:00 59CON1870
Supply, Delivery and Installation of 75 Litre Galvanised Swivel Street Litter Bins (Coastal,Inland and Midland Regions of BCMM). 2018-07-22 12:00 3175
Provision of Co-Sourced Internal Audit Services to Buffalo City Metropolitan Municipality. 2018-07-22 12:00 3174
Alienation and Development of Erf 21161 Paarl for Housing Development Purposes 2018-07-26 10:00 CORPORATE 07/2018
A Pre-Qualification Process for the provision of Debt Collection Services in Kwa Zulu Natal, Free State and North West Operating Units, for a period of thirty six (36) months. 2018-07-18 10:00 DD6665/CS
Risk assessment specialist for risk assessment analysis at the Afrikaans Language Museum, -Monument And Amphitheatre, Paarl. 2018-07-31 11:00 ATM007-2018/2019
Construction of Sikhulile Circuit Office in Ehlanzeni District. 2018-07-18 10:00 PWRT/2290/18/MP
Lady Frere Magistrate Office: Repairs and Renovations 2018-07-23 12:00 CDC/ 229/ 18
Provision of short term insurance services. 2018-07-19 12:00 06/06/02018
Supply and delivery of aerial ladder/platform 30m with articulated cage boom. 2018-07-21 12:00 B/SM 112/18
Electrical Reticulation Maintenance for Three Years at Bloemfontein Airport. 2018-07-23 10:00 BFN14/2018
Maintenance of Electrical Reticulation Infrastructure at Kimberley Airport. 2018-07-24 10:00 KIM10/2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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