Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on

Title Closing Date Tender No.
Construction of Ngqeleni Transport Hub 2018-06-26 12:00 BID 24/2018
Supply & delivery of motor coach & plain trailer brake blocks (as & when required). 2018-06-28 10:00 DBN/OPS (RTPC) 776
Supply, delivery, commissioning and off-loading of ambulance equipment for the City of Ekurhuleni Disaster and Emergency Management Services Department on an “as and when “required basis from 01 July 2018 until 30 June 2021 2018-06-26 10:00 A-DEMS 05-2018
Tender for the disassembly, assembly and relocation of 275/132/11kv transformers from one point to another, complete with all accessories, and retrofitting and repairing faulty power transformers to their original condition in all respects as and when required: three year period 2018-06-26 10:00 USD EE 56-2017/18
Appointment of consulting firm as technical advisors to Ekurhuleni Taxi Industry (ETI) on the Ekurhuleni Integrated Rapid Public Transport Network (IRPTN/BRT) from the date of award until 30 June 2021 2018-06-27 10:00 PS-PT 35-2018
Appointment of an Independent Facilitator for the Industry Transition Process of the Integrated Rapid Public Transport Network within the City of Ekurhuleni, on an as and when required basis from date of award until 30 June 2021 2018-06-26 10:00 PS-PT 33-2018
Appointment of a Geotechnical Consultant with specific experience in all areas of dolomite related risk management to assist CoE on an “as-and-when” required basis for the period from date of award until 30 June 2021 2018-06-26 10:00 PS-CP 24-2018
Tender to appoint a panel of public relations, communication and marketing agencies to implement the City of Tshwane above-the-line (ATL), below-the-line (BTL) and through-the-line (TTL) marketing and communication campaigns and projects, as and when required: three year period. 2018-06-27 10:00 CME 02-2017/18
RFP for the Upgrade of Bays 48 & 49 at the Wagon Manufacturing Business, Bloemfontein. 2018-06-26 10:00 TE18-BFX-5FP-01787-CIDB
Supply of Ad-Hoc Sewage Suction Tank Services 2018-06-29 12:00 114-17/18
Rendering of Street Cleaning Services within the Worcester Central Business Area for the period ending 30 june 2020 2018-06-29 11:00 BV 613
Supply and delivery of cannon boxes and U-Tube. 2018-06-26 10:00 TE18-BFX-050-03450
Provision of banking services. 2018-07-30 12:00 T2017/18/24
South African National Roads Agency SOC limited contract NRA N003-030-2017/2ENV for environmental subservices on the upgrade of national route 3, section 3 from Gladys Manzi Road (km 5.9) to New England Road Interchange (km 9.0) T1.1 tender notice and invitation to tender (Incorporating SBD1). 2018-06-27 14:00 NRA N003-030-2017/2ENV
Supply and Delivery of 11kv Miniature Substations and Distribution Transformers With Rating of up to 1mva for a contract period ending 30 june 2021 2018-06-29 12:00 BSM 109/18
Van Der Stel Sport Grounds: Roof and Structural Repairs and Minor Alterations 2018-06-29 12:00 B/SM 88/18
Manufacture, supply and installation of steel high security perimeter fencing and access gates for electrical substations, for a contract period ending 30 June 2021 2018-06-29 12:00 BSM 77/18
Appointment of an operator to operate the restaurant at the Lowveld National Botanical Garden, Riverside, Mbombela, Mpumalanga, for a period of five years. 2018-06-25 11:00 SANBI: G297/2018
Provision of consulting Electrical Engineering Services to Design and perform Project Management for Installation of Ngwako Primary Cableline. 2018-06-26 00:00 BS03/04/2018
For Professional Support Services to Support the Avantis Shneider Electric Prism. 2018-07-26 10:00 CORP4427


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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