Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on

Title Closing Date Tender No.
Cleaning of reservoirs and towers. 2018-03-27 10:30 JW OPS 015/17
Appointment of a Travel Agent for the period of 3 years 2018-03-27 11:00 MHSC015/2017-18
Supply & Delivery of Borehole Maintainance Spares to Mopani District Municipality for 36mothns Multi-framework contract. 2018-03-27 12:00 MDM 2017-055/1
Requests for proposals are hereby invited from relevant services providers for the lease of Desktops and Laptops for a period of 36 months 2018-03-29 12:00 UGU-05-1466-2018
Repairs to roads including pothole patching using environmentally friendly technology within the Msunduzi Municipality’s area of Jurisdiction. 2018-03-27 12:00 SUPPLY AND SERVICES CONTRACT No. 80 OF 2018
Appointment of a Panel of a Maximum Ten (10) Service Providers for the Supply and Delivery of Additional Emergency Relief Stock for a period of 36 months 2018-03-29 12:00 UGU-05-1467-2018
Appointment of Three (3) Service Providers for Supply and Delivery of Free Basic Alternative Energy for Polokwane Municipality for a Period of Two (2) Years (Re-Advert). 2018-03-27 10:00 291/2016
Supply and Delivery of water purification chemicals to Mopani District Municipality for 36Months Multi-Framework Contract. 2018-03-27 11:00 MDM 2017-054
Appointment of service provider to provide courier services for a period of 3 years (Re-Advert) 2018-03-28 10:00 222/2016
Appointment of accredited service providers to service, repair and replacement of the following fire equipment, fire extinguishers, fire hoses reels, fire hydrants, fire hydrant boosters, symbolic signs of the municipality for the period of three (3) year. 2018-03-28 10:00 PM92/2017
Supply and delivery of Sanitary Hygiene Services for the period 01 July 2018 to 30 June 2021 2018-03-23 12:00 WDM 03/2018
Request For Information (RFI) for the Automation Identification Data Capture. 2018-03-29 10:00 CORP 4359
Supply delivery and installation of Outdoor Gym Equipment for a contract period of 24 months 2018-03-29 12:00 BSM 69/18
Supply and delivery of Artificial Grass for a contract period of 24 months. 2018-03-29 12:00 BSM 70/18
Construction of Idas Valley Merriman outfall sewer and associated works. 2018-03-29 12:00 BSM 65/18
Supply and delivery of chemicals for use in the purification of water. 2018-03-29 12:00 TENDER 72-17/18
Refuse removal in Brandwag and Ruiterbos. 2018-03-29 12:00 TENDER 73-17/18
Statutory inspection and testing of lifting equipment 2018-04-03 10:00 246S/2017/18
Invitation to service providers: Appointment for facilities management and cleaning services in the Bojanala, Dr Kenneth Kaunda and Ngaka Modiri Molema Areas. 2018-04-11 11:00 NWDC/BOJANG/2018
Request for information - Precinct development 2018-04-10 11:00 RFI-001-2017/2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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