Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Replacement of passenger lifts at the University of KwaZulu-Natal, Howard College 2018-07-04 12:00 UKZN RFB 08/18
For supply, delivery and installation of fall protection equipment (Lifelines) Germiston Region. 2018-06-26 10:00 TE18-GMX-08K-03847
Radiographic examination of Thermite welds utilising TFR Xray equipment for a period of two years on an “as and when required” basis. 2018-06-26 10:00 RFP HOAC-HO-26224.
Provision of routine testing of substation protection at the TPL Pumpstations for 2 year period. 2018-06-26 10:00 PYP/W1/6/21/1789
Operator to operate and manage Belvedere Guest House, Groendack and Rangers House 2018-07-04 11:00 MTPA/1718/CEO02
Supply of electrical material to Hantam Municipality for a period of 1 year (01 July 2018 - 30 June 2019). 2018-06-26 12:00 NC065/T05/2018
Solar Photo Voltaic Generation Project. 2018-06-26 12:00 PEH 139/VB
Appointment of a service provider for supply and delivery of harnesses. 2018-07-03 11:00 DVS010- 2018/19
Appointment of a service provider for supply delivery of vehicle bins. 2018-07-03 11:00 DVS009- 2018/19
Meter Reading Services. 2018-07-03 12:00 02/2018
Construction of Rhombus Lethabong 88kV (25km) Chickadee line. 2018-07-03 14:00 PTA TEN 2411
Panel of Subcontracting Laboratory for Mechanical Testing and Chemical Analysis for 3 year contract. 2018-07-04 11:00 RFQ 1846
PF sampling and particles size analysis on unit 1 -6 at Duvha Power Station. 2018-07-05 10:00 MPGXC005176
Emalahleni Local Municipality Mpumalanga invites tenders for the electrification of 1100 residential units in wards 12 and 15 Siyanqoba Township. 2018-07-06 11:00 ELM 12/2018
Supply and install bulk electrical supply including transformers, switchgear, MCC and sub-station buildings. 2018-07-17 12:00 1924701 – E004
Design, Print and delivery of African Union Commission 2019 Diaries and Calendars for DIC Directorate. 2018-07-06 15:00 AUC/DIC/G/241
Bid to supply the complete range of equipment for a radio pharmacy in support of the state-of-the-art PET/CT system at the Node for Infection Imaging on Tygerberg Hospital premises. The equipment will include two hot cells, a laminar air flow cabinet, radionuclide dose calibrator, refrigerator and freezer, as well as several other items listed in the specifications. 2018-07-20 11:00 FBD-SCM-2018-TEN-0050
Collection; Transportation and disposal of solid waste in Lenyenye. 2018-07-13 12:00 SCMU 07/2018
Supply: Gully grate - material: polymer; grating. 2018-07-12 14:00 GE11802060
Supply, Deliver and Installation of a Capped Geographic Information System (GIS) Enterprise License Agreement and Support/Maintenance for a period ending 30 June 2021 2018-07-06 12:00 B/SM 107/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.